Mira Mesa Contract
Mira Mesa Contract Documents
1. Scope of Work
2. Request For Proposal
3. DTE Proposal
4. Contract
Scope of Work
DISTRICT GOLF LANDSCAPE MAINTENANCE SPECIFICATIONS GENERAL SCOPE
The golf course maintenance supplier shall be responsible for all labor, materials and
equipment necessary for the proper care and maintenance of the golf courses.
The following specifications are set as the minimums to gain the desired healthy and
attractive appearance.
GREENS MAINTENANCE
MOWING
Normal height will be maintained at a range of .125 – .200 inches on executive courses.
Mowing shall be done seven (7) days per week depending upon climatic or growth conditions.
Frequencies and height of cut may be modified from time to time as deemed necessary by
the golf course superintendent and subject to approval by District Executive Golf Maintenance.
Clean up or circle mowing perimeter shall be limited when stress conditions are present.
AERIFICATION
Greens shall be core aerified a minimum of three (3) times per year during the growing season
to relieve soil compaction to promote healthier root environment. Solid tine aerification shall
be completed during the winter months. Aerifications shall be coordinated to coincide with
fertilization and verticutting. Care shall be taken to have a minimum of interference of play.
VERTICUTTING AND SPIKING
May be scheduled bi-weekly during the active Bermuda grass growing season. This function
shall be coordinated to compliment the aerification and top dressing schedules.
TOP DRESSING
Following all specifications, approved top dressing material similar to the greens construction
material or top dressing sand shall be applied and brushed into the turf. Light top dressing
may be done in conjunction with verticutting.
FERTILIZATION
Type of materials and analysis rates shall be determined by growing conditions at time of
treatment and the results of soil nutrient level testing. Rates of application may vary upon
the material used. Under normal conditions one (1) pound of actual nitrogen per 1000
square feet may be applied monthly, foliar applications as needed. Slow release type
materials may be utilized.
SOIL TESTING
Soil tests shall be taken three (3) times per year in the months of March, June, and September (before overseeding). Test results shall be provided to the Director
of Executive Golf Maintenance upon receipt.
WEED CONTROL
Will be achieved through both post-emerge and pre-emerge chemical applications.
These will be made in a timely manner to minimize damage to golf course playability.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis.
IPM (integrated pest management) program will govern rates and timing of applications.
Mole Cricket activity shall be monitored on a regular basis and treated accordingly.
If presence of Nematode activity is suspected by Supplier or District, testing must
be performed immediately to prevent additional turf loss. Nemicides are to be applied
by Supplier as part of their control/corrective measures based on testing and visual
appearance.
OVERSEEDING
Overseeding greens will only be at the direction of District if it is deemed necessary and the
Poa Trivalis Seed will be provided at the cost of the District.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter
(i.e. paper, leaves, grass clippings, cans, bottles, tree branches, etc.).
TEES, COLLARS, AND APPOACHES MAINTENANCE
MOWING
Tees, collars, and approaches shall be mowed two to three (2-3) times per week or
more often depending on growth conditions. The practice of alternating mower patterns
shall be followed. Turf shall be cut to a height range of .400 - .600 inches.
AERIFICATION
Tees, collars, and approaches shall be aerified a minimum of two (2) times per year
during scheduled closures or more often if required to relieve soil compaction and
promote healthy root environment using the appropriate equipment with the minimum
interference to play. Aerifications shall be coordinated to coincide with fertilization
and verticutting.
VERTICUTTING
Vertical mowing shall be scheduled a minimum of four (4) times per year or more often
as conditions warrant to maintain an acceptable thatch level.
FERTILIZATION
Type of materials and analysis shall be determined from results of soil nutrient level testing
and growing conditions at the time of treatment. Under normal conditions, one (1) pound
of actual nitrogen per 1000 square feet may be applied up to ten (10) times per year.
Typically, slow release type materials may be utilized.
SOIL TESTING
Soil tests shall be taken two (2) times per year in the months of March and September
(before overseeding). Test results shall be provided to the Director of Executive
Golf Maintenance upon receipt.
WEED CONTROL
Shall be accomplished by a semi-annual application of per-emergence herbicide.
Spot treatments with a contact herbicide shall be performed as needed.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis.
IPM (integrated pest management) program will govern rates and timing of applications.
Mole Cricket activity shall be monitored on a regular basis and treated accordingly.
If presence of Nematode activity is suspected by Supplier or District, testing must be
performed immediately to prevent additional turf loss.
OVERSEEDING (Tees Only)
Perennial Rye grass shall be used at the minimum rate of twelve (12) to fifteen (15)
pounds per 1000 square feet shall be done when climatic conditions are favorable for
germination and growth. Rate changes may be reassessed between Contractor and
District. Renovating may be done prior to seeding and covered with a light top dressing.
Mowing heights shall be set at higher cuts for the initial period. Downward height
adjustment shall be done as necessary during the initial growth period. Additional
seeding based on wear and appearance should be done as necessary.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves,
cans, bottles, tree branches, etc.).
FAIRWAY MAINTENANCE
MOWING
Fairways shall be mowed a minimum of three (3) times per week during the active
growing season. Normal cutting height shall be between .450 - .750 inches depending
upon season and rate of growth. The practice of alternating mowing patterns shall be followed.
AERIFICATION
Fairways shall be aerified two (2) times per year or more often if needed using 3/4" tines.
Spot aerification may be done to relieve compaction. Top dressing applications are to
be performed as needed to promote turf growth.
FERTILIZATION
Type of material and analysis shall be determined from results of soil tests and growing
conditions at the time of treatment. Under normal conditions eight (8) pounds of nitrogen
per 1000 square feet may be applied annually.
SOIL TESTING
Soil tests shall be taken two (2) times per year in the months of March and September
(before overseeding). Test results shall be provided to the Director of Executive Golf
Maintenance upon receipt.
WEED CONTROL
Shall be accomplished by a semi-annual application or pre-emergence herbicide.
Spot treatments with a contact herbicide shall be performed as needed.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM
(integrated pest management) program will govern rates and timing of application.
Mole Cricket activity shall be monitored on a regular basis and treated accordingly.
If presence of Nematode activity is suspected by Supplier or District, testing must be
performed immediately to prevent additional turf loss.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves,
cans, bottles, tree branches, etc.).
SWEEPING
May be done to remove excess grass clippings or leaf litter or as conditions warrant.
ROUGH MAINTENANCE
MOWING
Shall be performed to maintain a normal cutting height between 1" and 2" and executed
1-2 cycles per week based on growing season.
AERIFICATION
Bermuda grass roughs shall be aerified one (1) time per year or more often if needed
using 3/4" tines. Spot aerifications may be done to relieve compaction. Aerifications
should coincide with fertilization applications.
FERTILIZATION
Type of material and analysis shall be determined from results of soil tests and growing
conditions at the time of treatment. Under normal conditions four (4) pounds of nitrogen
per 1000 square feet may be applied annually.
SOIL TESTING
Soil tests shall be taken two (2) time per year at Supplier’s discretion. Test results shall
be provided to the Director of Executive Golf Maintenance upon receipt.
WEED CONTROL
Shall be accomplished by application of pre-emergence herbicide at the appropriate time.
Spot treatments with a contact herbicide shall be preformed as needed.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM
(integrated pest management) program will govern rates and timing of application.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves,
cans, bottles, tree branches, etc.).
COURSE SET-UP
CUPS
Cups shall be changed daily. During this operation, inspection of the putting surface shall
be made and any ball marks or other damage will be repaired. Cup placement shall
conform to USGA rules and VCCDD requirements to help aide in speed of play. Cup
shall be set using an appropriate cup setter and set at a depth of 1” below soil surface.
Setting cups on slopes of the green should be avoided. Excessive dew shall be swept
off or irrigation cycle operated to remove. Cups are to be kept clean with no excessive
sand or dirt accumulation.
TEE COMPLEXES
All tee markers shall be moved a minimum of once per day at setup. Divots will need be
filled with sand and leveled. Litter containers shall be emptied daily. Ball washers shall be
filled as necessary with fresh water and soap.
TRAFFIC CONTROL
Directional signs and equipment shall be installed each day and moved as necessary
to minimize wear and damage to the turf as a result of player traffic and/or climate conditions.
SAND BUNKER MAINTENANCE (48 Bunkers)
Silver Lake – 0 Bunkers
Hill Top – 13 Bunkers
Chula Vista – 12 Bunkers
Mira Mesa – 12 Bunkers
De La Vista – 11 Bunkers
RAKING
Shall be accomplished in its entirety three (3) days per week, checking and spot raking
shall be done daily to maintain a consistent playing surface. Supplier shall not utilize
mechanical rakes on slopes to minimize sand repositioning downward. These areas shall
be hand raked pulling up the slope. Care shall be given on depth of scarifier bolts on
mechanical rake to not penetrate below established bunker sand depth. After weather
events, bunkers shall be repaired immediately including pumping out standing water.
EDGING
Bunkers shall be edged as needed; however, no fewer than one (1) time per month.
Care shall be taken to maintain the design outline of the bunkers to insure the integrity
of the bunker shape. Turf runners, loss of edges, or ragged edges will be unacceptable.
WEED CONTROL
Weeds in sand shall be removed by hand. Spot treatments with a contact herbicide may
be performed as needed on grass faces only.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM
(integrated pest management) program will govern rates and timing of application.
Mole Cricket activity shall be monitored on a regular basis and treated accordingly.
If presence of Nematode activity is suspected by Supplier or District, testing must be
performed immediately to prevent additional turf loss. An application of a nematicide
shall be applied in an appropriate perimeter width at the appropriate time.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves,
cans, bottles, tree branches, etc.).
IRRIGATION SYSTEM MAINTENANCE
SUPERVISION
Supplier shall designate one (1) golf irrigation technician, having completed the applicable
Rain Bird Golf Irrigation Technicians courses, per 36 executive holes to work with the
Superintendent and Assistant Superintendent for the proper irritation system maintenance.
An assistant with a minimum training of Rain Bird course 1220 shall accompany the
designated golf technician for additional executive holes in excess of 36 holes
(see Part 7: Exhibits).
SCHEDULING
Watering shall be scheduled by the golf course superintendent and performed by the
irrigation specialist in quantities and frequencies consistent with seasonal requirements
and budgeted allotments. (See Part 7: Exhibits) programs will be adjusted as required.
Hand watering with hoses is expected for individualized areas as needed and can be
accomplished during the day with caution not to interfere with players. Moisture meter
tools are to be used to aid with watering need assessments.
INSPECTION
Irrigation coverage shall be reviewed daily, monthly and annually. Check list to be
performed and turn in to Executive Golf Maintenance department at monthly invoicing.
(See Part 7: Exhibits)
SPRINKLER, VALVE, IRRIGATION LINES AND CONTROLLER REPAIR
Replacement of all small parts or repairable parts for sprinklers, valve, and controllers
shall be repaired without extra charge where the entire sprinkler or valve need not be
replaced. District will pay cost of materials only. Lateral irrigation lines three (3) inches
and smaller in diameter and hydraulic tubing shall be considered routine maintenance.
Cost of material only shall be billed separately. Lines four (4) inches and larger shall be
repaired on a time and materials basis. District will pay Supplier $30.00 per hour for labor.
All gate valves are to be exercised four (4) times per year. If contractor is unable to repair
4” and larger pipe, they may sub-contract, however, any labor charges over and above
$30.00 per hour is the contractor’s responsibility. All gate valves, splice boxes, and zone
valve boxes shall be clearly visible for ease of locating and access.
SATELLITES
Satellites shall be kept in neat, pest-free condition and locked when not in use.
DAMAGE
Any damage to system caused by Supplier’s equipment or carelessness while carrying
out maintenance operations shall be repaired without charge. Where practical, repairs
shall be made within one watering period. Vandalism and/or excessive damage caused
by others or faulty controllers shall be reported promptly to District. Cost of labor and
materials to perform repair is an extra charge and shall be paid for by the District upon
authorization.
LAKE BANKS AND DITCHES MAINTENANCE
MOWING
Shall be done a minimum of one (1) cycle per week during the growing season and as
dictated by the rate of growth in the dormant season. Height of cut is not to be lower than
5" to the specified boundary of the hazard. Selected slope and bank areas may be cut to
different specifications mutually agreed upon.
LITTER CONTROL
Shall be inspected on a daily basis and debris shall be removed as needed.
AQUATIC WEED CONTROL
Weed control and water quality maintenance shall be the responsibility of the District’s
Aquatic Weed Control Supplier.
CART PATH MAINTENANCE
EDGING
Shall be done monthly during the growing season and “as needed” in the dormant season.
LITTER CONTROL
The surface of the cart paths and walks shall be kept free of debris and of grass clippings
on a regular basis. Methods of control shall be the responsibility of the golf course superintendent.
MISCELLANEOUS ITEMS
WEEKEND AND HOLIDAY SCHEDULE
Greens mowing, cup setting and tee service and hand watering shall be performed as
normal.
ACCESSORIES – DAILY
1. Maintain water coolers according to federal, state, or local
Department of Health requirements. Replace water coolers; fill
water coolers with ice and water. Backflow prevention devices
when filling shall be utilized. Sterile washing of coolers according
to regulations. ***
2. Maintain/replace cup holders, fill cup holders. ***
3. Maintain/replace tee markers that are missing or damaged. ***
4. Maintain sand trap rakes. All rakes to be free of splinters and in
good working order. ***
5. Maintain/replace flags two (2) times per year in December and June.
Replace poles and cups one (1) time per year in December. ***
6. Maintain benches. ***
7. Maintain ball washers. Towels shall be supplied by contractor and
changed according to wear needs. ***
8. Maintain direction signs, stakes, ropes (permanent or temporary)
and hazard stakes on a daily basis. ***
All accessory items shall be maintained and kept clean. The District, upon authorization,
shall pay for additional requested custom accessories not listed above. ***Replacement responsibility of the District, unless damage was caused by Supplier.
PINE STRAW MULCHING
Pine straw applications will be the responsibility of the District. If there is a need for small
areas to be touched up, the District can request an Extra Work Order from Supplier for
this service.
ITEMS NOT INCLUDED
FORCE MAJEURE DAMAGE
Damage to the golf course as a result of forces majeures may be included but are not
limited to: Removing blown over trees; broken limbs and shrubs; removing silt or debris
deposited by floods; damage from freezing will be handled on an individual basis as an
extra cost to be approved by the District.
SPRINKLER, VALVE AND CONTROLLER REPLACEMENT
Replacement of worn out and/or broken, non-repairable sprinklers, valves or controllers
shall be an extra cost and must be approved by the District.
PUMP STATION
Repairs to all pumps or pump stations shall be the sole responsibility of the District.
Supplier must notify the District immediately of any repairs or maintenance required.
DRAINAGE SYSTEMS
Installing French drains and/or dry wells to resolve drainage problems caused by excessive
run off from roads or adjacent property shall be handled on an individual basis and an
extra cost.
GOLF COURSE ACCESSORIES REPLACEMENT
Any major accessory that has been stolen, damaged or vandalized shall be replaced,
repaired and/or re installed by the District. It is the responsibility of the Suppliee to bring
to the District’s attention such needs.
WATER USAGE
Every effort shall be made between Supplier and the Utility Department to properly
allocate this resource between the courses maintained by Supplier and those by others
so as to promote healthy turf conditions and eliminate drought conditions. Every month
the District, the Supplier(s) and the Utility Department shall review usage and attempt to
allocate this resource based on need to insure healthy turf conditions.
DISTRICT GENERAL LANDSCAPE MAINTENANCE SPECIFICATIONS
The golf course maintenance Supplier shall be responsible for all labor, materials and
equipment necessary for the proper care and maintenance of the general landscaping
areas associated with executive golf courses.
All general landscaping areas associated with executive golf courses are to be maintained
per the following District general landscape maintenance specifications.
MAINTENANCE FOR VISIBILITY AND SAFETY
All landscaping shall be maintained in a manner that allows clear passage of vehicles
and pedestrians, provides open visibility where necessary for safety, and does not
obstruct lighting.
Clear visibility in both daytime and nighttime is of the utmost importance for parking areas,
driveways, and at intersections of all types.
Trees and shrubs shall not be allowed to grow into or over sidewalks, cart paths, public or
private streets, driveways, or parking areas in any way that conflicts with the safe passage
of pedestrians and vehicles.
A minimum of eight (8) feet vertical clearance shall be maintained. This shall be increased
where necessary for the passage of taller vehicles—such as vans, buses, or trucks—in
areas which must be used by such vehicles.
In general, hedges and shrub masses shall be maintained at a maximum height of three
(3) feet in all areas where views must be maintained for safety of vehicular and pedestrian
traffic. However, the property owner shall visually inspect the site (doing so on a routine
basis) to determine whether safe visibility requires maintenance at a lower height, in any
given situation.
Individual plants or specimens which do not specifically impede safe visibility may conform
to the other applicable standards of these specifications.
Trees near light poles shall be maintained as they grow to avoid impeding safe light levels,
to the greatest extent possible.
Pruning of all landscaping shall comply with the proper techniques outlined in these
specifications, based on the type of plant material. But in all cases, insuring safe visibility
shall be the prevailing objective.
TURF MAINTENANCE (NON-GOLF)
MOWING
Mowing of all turf areas shall be performed on a weekly basis during the normal growing
season (April through October). During the months of November through March it is
expected that mowing will be required twice a month unless abnormal conditions arise.
In any event, the turf shall be mowed at a frequency to promote healthy and continued
growth as well as proper appearance at all times.
When line trimmers are used, cutting height shall be in conjunction with mowing height.
Scalping by either trimmers or mowers will not be acceptable. Damage to trees, shrubs
and signposts are not acceptable. Mowing patterns shall be varied to minimize wear areas
from tires and slippage.
Mowing height shall be based on season and what is horticulturally correct for turf variety
and location.
The mowing specifications for Zoysia turf shall be as follows: a rotary mower shall be used
on flat or wide open areas, and the cut-height shall be set at 2”. For smaller areas, berms
or swale-type areas, a smaller mower shall be used to avoid scalping or an uneven cut. (If
a change in mower width or height of cut is considered, the District Executive Golf
Maintenance Manager must approve such change, in writing, before any work is
performed.) Zoysia turf is to be mowed every 7 days during growing seasons and 12
to 14 days during the dormant seasons, or as needed. Zoysia turf shall be edged all
year at a frequency and depth suitable to keep turf runners from growing into the
planting beds.
Any unsightly clippings, which remain on the turf, shall be removed after mowing.
Walkways, streets and parking areas are to be blown or vacuumed free of clippings
after each mowing.
LEAVES
If the Supplier is not using a mulching mower, at certain times of the year leaves in turf
may need to be removed with a vacuum to avoid having them accumulate in areas of
the turf, or get blown into beds, parking lot islands or residential yards by the mowers.
In areas with parking lots associated with the landscape maintenance, leaves and
debris are to be either raked or removed with a vacuum. Leaves are not to be blown
into landscape beds or down storm drains. If the condition of turf declines due to failure
to remove accumulated leaves in a timely manner, the Supplier is responsible for
replacing the turf.
EDGING
All necessary edging operations shall be performed routinely to trim the turf and
maintain a well-groomed appearance for all sidewalks, curbs, plant beds, drainage
structures, irrigation valve boxes, splice boxes, gate valve boxes, water meter boxes,
and other such interfaces between turf and different surfaces.
Bed lines shall be edged to conform to their original design intent, with adjustments
being made periodically for the plant growth.
Edging shall occur in conjunction with mowing operations when required. Grass runners
shall not exceed one inch in length along sidewalks, curbs, pavements, planting beds,
and other such edges.
Upon completion of edging operations, the turf edge shall be neat, clean and
approximately ½ inch from the edge of any pavement, with a minimum depth of 2 inches.
All paved areas and mulched beds shall be free of dirt, clippings, and debris after work
is completed.
DISEASE AND PEST CONTROL
All turf varieties shall be reasonably free of pest infestations, fungus, and disease. Regular
inspections during normal maintenance operations shall be undertaken by qualified
individuals to identify and respond to such conditions.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote
plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy
and continued growth, and to treat and cure identified problems. All use of chemicals
shall comply with all applicable regulatory and safety standards, and shall be applied
by appropriately trained and licensed pest control specialists.
Chemical damage to desirable turf is unacceptable.
WEED CONTROL
Application of herbicides shall be done on a curative "as needed" basis. A pre-emerge
herbicide may be used. Broadleaf weeds, sedges, and undesirable grasses shall be
kept to a minimum. Ninety five percent (95%) weed free turf shall be expected.
Sidewalks must be kept free of weeds in the cracks and edges throughout the area.
Spray with a non selective weed killer without a spray tracker dye as needed. The
weed pressure will dictate the frequency the sidewalks will need to be sprayed to
maintain the cracks weed free. Caution shall be taken when spraying weeds or grass
runners on the homeowners’ side of the sidewalk.
Chemical damage to desirable turf is unacceptable.
FERTILIZATION OF TURF
ZOYSIA AND ST. AUGUSTINE/FLORATAM TURF
A soil fertility and pH test shall be performed by the maintenance Supplier once or twice
a year from several representative areas in the turf and landscape beds to help in
determining the analysis of the product to use in the fertilizer application programs.
There should be a minimum of two samples per mile of roadway tested, both from the
turf and shrub areas, one sample from every ten cul-de-sacs, and one from every six
Villas on a rotating basis to ensure each area gets addressed at least every two or three
years. Copies of these test results shall be provided to the owner, with tested locations
each time they are performed.
There should be a minimum of four (4) applications of a complete, acid-forming turf
fertilizer applied to Zoysia and St. Augustine turf per year.
February (After February 15th): (Zoysia and St. Augustine) A standard non-burning complete turf fertilizer containing
a minimum of 30% to 40% of the Nitrogen in a controlled release form such as sulfur
coated or polymer coated sulfur coated urea. There should be a minimum of 4% Iron,
6% sulfur, and 2% each of Magnesium and Manganese. A lesser amount of Iron will be
acceptable if it is in a chelated form. The fertilizer shall be applied at 1 pound of actual
Nitrogen per 1000 Square feet of turf.
May: (Zoysia and St. Augustine) Analysis should be determined by soil test results and
recommendations.
August: (Zoysia and St. Augustine) Analysis should be determined by soil test results and
recommendations.
October: (St. Augustine) Analysis should be determined by soil test results and recommendations.
November: (Zoysia) Analysis should be determined by soil test results and recommendations.
If these recommendations fail to keep the turf a consistent acceptable green color, a soil
test should be performed and the fertilizer blend adjusted accordingly. If the fertilizer does
not keep the turf an acceptable green color between applications during the growing
season, it may be necessary to provide an extra application of Nitrogen and/or Iron in
order to provide suitable color, and may be requested by the owner. This will not be
considered an extra to the contract.
Whenever possible, schedule fertilizer applications on the day that irrigation for the area
is scheduled to run that night.
All turf fertilizers should be watered in immediately after application whenever possible
to prevent Nitrogen loss due to volatilization. Sweep or blow off walks and painted
surfaces immediately after application to avoid discoloration. Supplier will also be
responsible for sweeping or blowing fertilizer off all walkways, parking lots, roadways
and any affected paved area. Special attention should be taken to ensure that fertilizer
does not enter into any stormwater retention or drainage feature.
BAHIA TURF
There should be two applications of complete commercial turf fertilizer to Bahia grass
areas per year.
March: A standard, non-burning complete turf fertilizer such as 16-0-8 or similar should be
applied at one (1) pound of actual Nitrogen per 1000 square feet. (6.25 pounds of product)
September: 9-2-24 with 6% iron, 8 to 10% Sulfur, and 2% each of Magnesium and Manganese at
one (1) pound of actual Potassium per 1000 square feet. (4.2 pounds of product) This
will help with winter cold tolerance.
If yellowing occurs in between fertilizer applications, a liquid application of 12-0-0 with
iron at the label rate, or another chelated iron source should correct the problem.
All chemical applications shall be performed by trained, licensed operators in accordance
with applicable local, state, and federal regulations, safety standards, and the
manufacturer’s instructions.
All fertilizer shall be thoroughly watered in after application.
GROUND COVER AND SHRUB MAINTENANCE
SHRUBS
(Indian Hawthorn, Holly SPP, Viburnum, Boxwood, and similar woody ornamentals)
These shrubs shall be pruned only as necessary to maintain their natural habit and growth
at specified heights, to remove excessive growth, and to maintain a natural, informal
appearance. Individual plants shall be allowed to grow together into one mass, never
shaped as individual plants.
As the shrubs mature, individual plants should not be apparent; plants shall be allowed to
grow together in a "soft", informal, and unsheared mass.
At no time shall any shrubs be allowed to impede safe visibility for pedestrians and vehicles.
Maintain most shrubs in pedestrian and parking areas for safety and visibility, usually about
30” +/-, but always as dictated by the circumstances in any specific location. Where larger
shrubs are used for screening of specific features, their ultimate heights shall be dictated
by the purpose for which they have been used in the plan, and they shall be allowed to
reach the effective height and density necessary to serve that purpose. In no instance,
however, shall any shrub be allowed to obstruct visibility for traffic and pedestrian safety.
Use hand clippers to remove odd, long, or undesirable branches, keeping the shape natural
and uniform. Do not prune masses into geometric forms by hard shearing.
Where plants are adjacent to curbs, or where shrub edges are visible, prune exposed
edge of mass back in a natural, informal shape; do not shear vertically.
In a massed planting, exceptionally long branches shall be cut back well inside the mass.
Selective pruning and thinning old wood rather than overall shortening shall be done to
keep the mass vigorous and healthy.
Shearing shall be minimized to avoid stunted tip growth, excessive density, and unnatural
outline.
HERBACAEOUS “GRASSY” SPECIES
(Society Garlic, Lily-of-the-Nile, Liriope, and similar species)
These groundcovers shall be allowed to grow to their natural height and width; pruning is
not necessary. Cultivate to achieve dense mass; maintain separation between groundcover
and adjacent plant materials.
Spent flower heads shall be removed regularly, as required for best appearance.
If more than 50% of a plant is frost damaged, cut back to remove all dead or damaged
foliage after last frost.
WOODY GROUNDCOVERS
(Parson’s Juniper, Blue Pacific Juniper, Lantana, and similar species)
These groundcovers shall be allowed to grow together to form full, natural, informal
masses, maintaining separation between adjacent plant materials.
Prune to maintain height at 18” to 24” or as otherwise appropriate for the species, and
to prevent masses from overgrowing curbs, sidewalks, and bed edges. Do not allow
masses to become overgrown, requiring extensive pruning.
Depending on degree of possible cold damage, cut back as required after last frost to
achieve intended growth.
Do not prune masses into geometric forms by hard shearing.
Where plants are adjacent to curbs, sidewalks and bed edges, prune edge of mass back
in a natural, informal shape; do not shear vertically.
VINING GROUNDCOVERS
(Dwarf Confederate Jasmine, English Ivy, and similar species)
Cultivate vining groundcovers to achieve dense, entwined masses; maintain separation
between groundcover and adjacent plant materials, by edging and/or pruning.
Some species, such as Dwarf Confederate Jasmine, once grown in to full and dense
coverage (which may take 2 or 3 years for some species), may be trimmed at a height
of 6” periodically to maintain a dense and consistent level of coverage.
Do not shear masses vertically where adjacent to curbs, bed edges, drainage structures,
valve boxes, meter boxes, and other such interfaces. Prune exposed edge of mass back
at a maximum 45 degree angle from horizontal, in a natural, informal shape.
ACCENT PLANTS
(Heavenly Bamboo, African Iris, and similar species used as accents)
Accent plants should only be trimmed as necessary to remove excessive growth, and
shoots, while maintaining a natural, informal appearance.
As the plant matures, the plants shall be maintained at the intended height of the accent
feature, not allowed to become overgrown or invasive.
Use hand clippers to remove odd, long, or undesirable shoots, and to remove outer pups
or shoots from overgrown clumps, keeping the shape natural, loose, and uniform. Do not
shear. Accent plants that are damaged by the frost shall have all the damaged foliage
removed and in such cases the damage affects the entire plant, it shall be cut back to
the ground after the last frost.
ORNAMENTAL GRASSES
(Cordgrass, Muhly Grass, Fountain Grass, and similar species)
Ornamental grasses shall be maintained at their natural height and width.
To achieve best form and appearance, individual clumps shall be cut back after last frost
as appropriate for the species; if frost damage is severe, cut the plant back to the ground.
PRUNING OF GROUND COVER AND SHRUBS
Plant materials and tree limbs must be kept trimmed away from multi-modal transportation
paths and sidewalks and at no time should be allowed to encroach on these areas.
Special attention to areas around landscape lighting fixtures shall be given not only to
promote lighting effect, but the protection of fixtures themselves from damage.
Ficus shall be pruned and some runners removed so the small leaf and partial covering
of walls results in the desired effect. Ficus shall be kept out of adjacent shrub beds.
DISEASE AND PEST CONTROL
All plant material shall be reasonably free of pest infestations, fungus, and disease.
Regular inspections during normal maintenance operations shall be undertaken by
qualified individuals to identify and respond to such conditions. When five (5%) of any
type of plant material shows signs of disease, curative action shall be taken.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote
plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy
and continued growth, and to treat and cure identified problems. All use of chemicals
shall comply with all applicable regulatory and safety standards, and shall be applied
by appropriately trained and licensed pest control specialists.
Chemical damage to desirable plant material is unacceptable.
FERTILIZATION OF GROUNDCOVER AND SHRUBS
Shrubs and groundcovers shall be fertilized four (4) times per year with a complete
commercial fertilizer such as 8-2-12, 12-2-14, or 13-3-13 containing a minimum of
25% slow release Nitrogen, 6% Sulfur, 2% of both Magnesium and Manganese,
and 3% Iron. This shall be applied in March, May, July and October at ½ cup per
small shrub, 1 cup per large shrub, or 15 to 30 pounds per 1000 square feet of plant
bed, depending on the spacing, type of plants, and product used. Fertilizer shall be
broadcast evenly over the entire root zone, and care shall be taken to avoid
accumulation of fertilizer granules on leaves, crowns, etc.
The fertilizers should be watered in immediately after application whenever possible
to prevent Nitrogen loss due to volatilization. Sweep or blow off walks and painted
surfaces immediately after application to avoid discoloration. Special attention should
be taken to prevent any fertilizer from being blown, swept or
otherwise ending up in any parking lot or roadway storm drain. Any fertilizer that ends
up upon any non target area or hard surface shall be removed and applied to a target
area.
TREE MAINTENANCE
CRAPE MYRTLES
Crape Myrtles shall be maintained with an open, natural crown. The natural branching
structure shall be maintained, light pruning only to promote healthy, natural development
form, size, and width.
As trees mature, a clear trunk height of 8.5’ minimum shall be maintained.
Canopies shall in no case be allowed to deter safety and visibility in traffic situations.
Light pruning should be performed to remove seed pods as they form to promote
re-flowering. Supplier should remove most remaining seed pods in Fall/Winter, where
overall height allows this to be done safely. No branches larger than 1/2” in diameter,
nor more than 24” of the current year’s growth shall be removed.
Topping, heading cuts or trimming back to knobs is not permitted. Proper reduction cuts
may be made in some instances with the approval of the landscape manager.
PALMS
Palms shall be maintained to have full, rounded heads.
Ferns may remain but shall not be allowed to spread into planting beds.
Seed pods shall be removed after fruiting, as possible.
Damaged or dead palm fronds, seed heads and dates will be removed within 15’ of the
ground on some varieties of palms at District’s request.
LIGUSTRUM TREES
Ligustrum Trees shall be maintained to have full natural heads, trimming the long runners,
but keeping a loose rather than a sheared form.
The tree should be limbed up proportionally with the size of the tree and to allow visibility,
where required for safety.
NELLIE STEVENS HOLLY AND RELATED SPECIES
These trees shall be maintained to have thick and dense foliage. They should only be
pruned to promote health, and natural development form.
The lower limbs and foliage should never be removed. These trees are intended to obtain
their natural shape with the foliage full to the ground.
LIVE OAK AND RELATED SPECIES
Live Oaks and related species are to be maintained to have thick dense foliage. They
should only be pruned to promote healthy and natural development form. Pruning shall
be kept at a minimum.
As trees mature, only remove necessary lower branches in order to maintain the natural
normal form of the tree, and to allow for necessary maintenance.
As a general rule the tree shall have 2/3 canopy and 1/3 clear trunk.
All limbs that are pruned back to the main trunk or central leader shall be cut at the collar,
but not damaging the collar.
MAGNOLIAS
Magnolias shall be maintained to have thick and dense foliage. They should only be
pruned to promote health and natural form.
The lower limbs and foliage should never be removed. These trees are intended to obtain
their natural shape with the foliage full to the ground.
Pruning shall not be done routinely, but mainly to remove diseased, damaged or dead
wood. To encourage full and dense foliage, prune lightly in the fall or early spring
(before the spring flush), by removing 6” to 10” of foliage in appropriate areas and
trimming leggy branches, to promote natural shape and form. The central leader
shall not be removed.
ALL TREE SPECIES
Pruning shall not be done routinely, but mainly to remove diseased, damaged or dead
wood, or to provide visibility. Supplier shall be responsible for pruning up to the first
fifteen (15) feet of trees and palms as needed to maintain a natural and healthy appearance.
All broken limbs or debris resulting from winds, storms, or other causes shall be removed
promptly, or immediately if impeding safety.
Pruning cuts shall be clean and smooth with no rough or torn bark or wood remaining.
All suckers and water sprouts shall be removed one (1) time per year and should be done
in the cool season when trees are dormant.
Infestations of mistletoe, ball moss, Spanish moss and other epiphytes in the first fifteen
(15) feet of trees and palms shall be removed on a routine basis.
Maintenance and removal of stakes, guys, tree bracing materials, etc. for trees, palms
and large shrubs is considered routine maintenance. Girdling of trees due to lack of
maintenance is not acceptable.
DISEASE AND PEST CONTROL
All plant material shall be reasonably free of pest infestations, fungus, and disease. Regular
inspections during normal maintenance operations shall be undertaken by qualified
individuals to identify and respond to such conditions. When five (5%) of any type of plant
material shows signs of disease, curative action shall be taken.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote plant
vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy and
continued growth, and to treat and cure identified problems. All use of chemicals shall
comply with all applicable regulatory and safety standards, and shall be applied by
appropriately trained and licensed pest control specialists.
Chemical damage to desirable plant material is unacceptable.
FERTILIZATION OF TREES
Proper fertilization for the varied trees shall be performed three (3) times per year with a
omplete commercial fertilizer such as 8-2-12, 12-2-14, or 13-3-13 containing a minimum
of 25% slow release Nitrogen, 6% Sulfur, 2% of both Magnesium and Manganese, and
3% Iron. Fertilizer shall be broadcast evenly over the entire root zone out to the drip line.
Applications shall be at the labeled rate on the bag, and applied in March, June and
September.
Palms shall be fertilized three (3) to four (4) times per year with a fertilizer with an analysis
of 8-2-12 plus 4% Magnesium (Mg) and 2% Manganese (Mn) and 0.10% to 0.15% Iron
(Fe), Zinc (Zn), Boron (B), and Copper (Cu). One hundred percent (100%) of the Nitrogen
(N), Potassium (K), and Magnesium (Mg) should be in controlled release form, while all
of the micronutrients except Iron (Fe) should be in Sulfate form. Two percent (2%) Iron
(Fe) from Iron Sulfate can substitute for 0.15% Iron (Fe) from chelated forms. (EDTA,
DTPA, etc.). This product is to be applied at the rate of 1.5 pounds per 100 square feet
of palm canopy or bed area, or 15 pounds per 1000 square feet.
ANNUAL MAINTENANCE AND REPLACEMENTS
WEED CONTROL
Beds are to be kept free of weeds and landscape debris and trash. Hand weeding shall
be done as necessary.
Application of herbicides shall be done on a curative "as needed" basis. A pre-emerge
herbicide may be used. Broadleaf weeds, sedges, and undesirable grasses shall be
kept to a minimum.
Chemical damage to desirable turf is unacceptable.
DISEASE AND PEST CONTROL
All plant material shall be reasonably free of pest infestations, fungus, and disease.
Regular inspections during normal maintenance operations shall be undertaken by
qualified individuals to identify and respond to such conditions. When five (5%) of any
type of plant material shows signs of disease, curative action shall be taken.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote
plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy
and continued growth, and to treat and cure identified problems. All use of chemicals
shall comply with all applicable regulatory and safety standards, and shall be applied by
appropriately trained and licensed pest control specialists. Chemical damage to desirable
plant material is unacceptable.
REFUSE CONTROL
Areas within the project limits shall be kept free of litter and refuse (trash, cans, paper,
bottles, cigarette butts, etc. and accumulations of leaves, dirt and branches) at all times.
Policing and litter pickup shall occur as often as necessary to ensure a clean, litter-free
appearance.
REPLACEMENT OF PLANTS TO MAINTAIN DESIGN INTENT
No changes or additions of plant materials, and no changes or additions to the design or
layout of the landscaping shall be made without review and approval of the District.
Any tree, palm, shrub, or groundcover plantings which die, or which are damaged or
decline to the extent of affecting the overall appearance of the project, shall be replaced
promptly with the same species in a size which reasonably matches the plant it is
replacing, in order to preserve the design intent and appearance of the landscaping.
Any tree or plant which is abusively pruned in noncompliance with these specifications
shall be replaced by the same species in a size which reasonably matches the plant
it’s replacing.
The Supplier shall be responsible for the full cost of such replacements where required
due to incorrect maintenance (abusive pruning, fertilizer burn, etc.) or to inadequate
maintenance (disease, pests, fungus, irrigation negligence, etc.). The owner shall be
responsible for the full cost of such replacements only due to damaging acts by others,
acts of God, and/or other circumstances not attributable to actions or inactions of the
Supplier.
If the plan included annuals or perennials, replacements shall be made on a seasonal
basis, or whenever required, to maintain an acceptable year-round effect. Conversion
of bedding plant areas to other landscape plants shall be subject to review and
approval by the District.
PINE STRAW MULCHING
All plant beds and tree rings shall be maintained with an adequate and neat layer of pine
straw, at all times.
Pine straw shall be turned (fluffed) and/or added to as necessary to enhance moisture
holding capability and a neat, clean appearance.
The landscape maintenance Supplier will be expected to replenish missing pine straw
in important or high visibility areas in between regularly scheduled mulching, or areas
where pine straw disappears due to mowing operations such as in tree rings on the
roadway medians. This should be performed at no additional cost to the District.
Care should be taken during mulching so as to not cover landscape lighting, valves, junction
boxes or other structures and components.
Care shall be taken to avoid piling pine straw around the plant crowns or trunks. One (1)
bale of pine straw is expected to cover an average of forty (40) to sixty (60) square feet
at a depth of approximately 2” to 3”. Mature plantings will generally require less coverage
(north of CR 466).
District Property Management will monitor the pine straw application and provide
recommendations on site as to the areas that will require more or less coverage. Maps
will be provided to the successful proposer upon award of Agreement.
IRRIGATION SYSTEMS MAINTENANCE
Irrigation systems and components shall be monitored to insure that proper coverage is
achieved at all times.
In areas where irrigation is controlled by Rainbird Maxicom Central Control, the landscape
maintenance Supplier will be responsible for repair and maintenance of all components
downstream from the master valve and flow-sensor such as valves, piping, irrigation
heads and components, etc. The District will be responsible for all controllers, master-
valves, flow-sensors and programming, controller troubleshooting and diagnostics.
Irrigation systems in stand-alone mode or not connected to Central Control will remain
the responsibility of the landscape maintenance Supplier.
Watering frequencies and durations should be adjusted to insure healthy growth and
prevention of disease and pest damage. The Supplier shall be responsible for staying
abreast of any and all governmental water restrictions which may be imposed. Any fines
for violations will be the responsibility of the Supplier. Gross neglect of water consumption
(i.e. unrepaired irrigation components, failure to turn manual clocks off after a large rain
event, over-watering, etc.) may result in additional cost incurred by the District pertaining
to water utility costs, fines, permits, etc., and these costs shall be passed on to the
Supplier if they are found to be at fault. The District shall make sole determination of fault.
Cleaning of heads, lines, and other components to be accomplished as needed. Changing
of spray types or heights is to be done to ensure proper coverage.
All gate valves are to be located and exercised four (4) times per year. If an emergency
arises, and the valve has not been located, a $25.00 fine will be levied against the Supplier
whose responsibility it was to locate the valve. Any valve not functioning that has not been
reported the previous 3 months is the Supplier’s responsibility. We will assume that the
valve has not been exercised. Valve boxes are to be kept clear for easy access for manual
operations and repairs. Valve boxes and satellites shall be kept free of ants, dirt and debris.
Damage to irrigation heads, valve boxes and other system components due to the Supplier's
operations shall be repaired entirely at the Supplier's expense. This includes irrigation
heads that are stuck up after a watering cycle which the Supplier fails to address and hits
while mowing.
Batteries (9-volt or otherwise) for TBOS, UNIK and Hunter Smart Clock irrigation controllers
and other similar stand-alone controllers are to be replaced twice per year at Daylight
Saving Time at the Supplier’s expense and shall be included in the “per zone unit price”.
REPAIRS
Repairs to systems or components shall be accomplished as soon as possible to minimize
any adverse effect to turf and or plant material.
Repair or replacement of heads, sprays, misters, and emitters, as well as the rebuilding of
valves is considered normal routine maintenance. Cost of material only shall be billed
separately.
Repair of pipe 1 ½" or smaller shall be considered routine maintenance. Cost of material
only shall be billed separately. Broken lines 1 3/4" and larger, valve and or controller
replacement, as well as major system repairs or changes shall be approved by the
District Management Representative before proceeding. In the event of emergencies,
isolation of areas to prevent further damage to the system or associated plant material
or structures is to be accomplished until repairs can be made. Cost on these types of
repairs or replacements may include material and labor charges of $30.00 per hour.
Two- (2) inch pipe or larger must be gasketed with proper thrust blocking as needed.
District Representative prior to back filling must inspect repairs. Repairs shall be
completed within forty-eight (48) hours. The Supplier will be responsible for providing
the necessary equipment for any and all irrigation repairs including mainline repairs.
The District will not reimburse the Supplier for additional equipment rental charges. If
the repairs are sub-contracted out, the Supplier will be responsible for all charges over
$30.00 per hour.
Troubleshooting of irrigation controllers includes solenoids, fuses, transformers, power
supplies, zone wiring, etc. and is considered normal routine maintenance. Normal routine
irrigation maintenance includes all components except pump stations for those systems
not controlled through Arnett Environmental.
DRAINAGE
STORM WATER COLLECTION
Sediment that washes into drainage swales shall be routinely removed from swales and
storm pipes at road entrances, or as requested by District Property Management.
BASINS
Suppliers shall remove and dispose of all trash and debris from the bed areas and
shoreline of basins as part of the normal maintenance routine.
OPERATIONS AND COMMUNICATIONS
SITE CLEANLINESS AND CONDITION
As much as possible, all areas shall be kept free of litter, landscape and or construction
debris. It is expected that during the routine performance of the different maintenance
operations that the Supplier and workers are to be aware of site conditions and keep
a neat and clean appearance. It should be understood that “THE VILLAGES” is a
continuously growing and changing area. Development and construction will from time
to time cause damage, or will interrupt the routine maintenance program. It is important
that problems, or potential problems, should be brought to the attention of the District
Representative as soon as possible for action.
SAFETY
All Supplier and Sub-Contractor personnel shall wear any necessary personal protective
equipment in the performance of their duties to include reflective, high visibility safety
vests, protective eye wear or face shields, respiratory protection as necessary, gloves
and protective clothing.
Supplier shall be responsible for adhering to all local, state and federal safety guidelines
and observe all safety precautions when performing services on District property,
roadways and right-of-ways to include safe location of parked vehicles, use of safety
cones, signage, flag personnel as necessary, use of reflective, high visibility safety
vests on all personnel and vehicles which are clearly identifiable as belonging to the
Supplier. Personnel not adhering to these safety guidelines will be asked to leave the
property.
REGULAR LANDSCAPE MEETINGS
Supplier will be required to participate in regular landscape and irrigation meetings with
District Property Management staff and Landscape Manager, held monthly or as requested
by DPM Staff. The Supplier shall respond to any issues that are presented on the agenda
or arise during the course of the meetings in writing within three (3) working days.
SUB CONTRACTING
The Supplier may subcontract certain procedures or operations with the written approval of
the District Management. Proof of proper licensing and insurance to be provided upon
request. The Supplier is held responsible for any work performed by any subcontractor
engaged.
WORKFORCE
It is desired that the Supplier employees be dressed in a uniform fashion with the company
identification. Vehicles as well should be easily identified. A neat and clean appearance
should be maintained as much as possible. Supplier employees should be instructed to
be helpful and courteous to residents, other employees, and visitors at all times. Supplier
will provide The District with a current list of all employees.
As per Federal laws and guidelines, all Suppliers must only employ individuals who are
legally authorized to work in the United States of America. Any Supplier who enters into
a contract/agreement with the District hereby acknowledges that the Supplier only employs
individuals who are legally authorized to work in the United States and to the extent that
the Supplier is employing individuals who are not legally authorized to work in the United
States, it is understood that District will not be responsible for any violations of Federal
law and the Supplier, solely, will be responsible and liable for any violations and or
penalties associated with such violation. Successful Supplier(s) shall execute and submit
the required E verification forms.
PARKING
Suppliers' vehicles and trailers shall be parked where they do not impede traffic or
visibility at an intersection, round-about or on a roadway. All necessary safety precautions
are to be observed when Supplier’s personnel are working in or around roadways.
SUPERVISION
The contractor shall provide sufficient supervision of all maintenance and or repair
work being performed. Supervisors shall be able to communicate problems to the
District Golf Representative at any time, and shall be easily accessible to the
Representative by cell phone at all times. Owner shall be notified of any change in
supervisory personnel.
The contractor shall provide a knowledgeable, experienced and well-rounded supervisor
to oversee each major District contract area. It is expected that the Contractor will
assign no less than one (1) Superintendent per 36 executive holes and no less
than one (1) Assistant Superintendent per 36 executive holes. A monthly walk through
with the District Golf Representative to be performed to cover work being accomplished,
special needs or concerns and other related information.
A good working relationship with other maintenance contractors is to be established and
maintained.
ADDITIONAL WORK
From time to time additional work may be requested of the Supplier by the District
Representative. A cost estimate based on unit pricing submitted under this RFP, a
schedule, or other determining information may be required before approval of work
is to be granted. Each situation will be considered on a case by case basis. All additional
work shall be completed in a timely manner and not take from the normal/routine
maintenance duties in the contract.
CHANGES
It is expected that development growth will necessitate additional areas to be routinely
maintained under the same specifications, or as amended by the management or its
representative. It is the intent to be able to add or delete areas as necessary with the
related cost increases or decreases to be handled through the implementation of a
change order approved by the management. The management does reserve the right to
disapprove any changes. In such case other Suppliers may be engaged for the change.
Any changes shall be in writing to be legally binding on both parties. No payment shall
be made for invoices that do not have written authorization so documented. The District
reserves the right to assign new areas being developed to the Supplier who, in the
determination by the District, would best be able to perform said services.
SATISFACTORY PERFORMANCE
It is estimated that the frequency and guidelines set forth in this Exhibit will provide the
quality desired. However, in the event it does not, Supplier agrees to provide such
reasonable additional services without further compensation. Satisfactory performance
of work under this Agreement shall be based on these maintenance specifications,
as measured by the Owner in its discretion.
The determination of satisfactory performance will be based upon the satisfactory
appearance of the grounds, not whether anticipated projections of cycle frequencies
have been performed. The appearance and quality of the grounds will be reviewed
on a periodic basis by the Owner. Supplier performance will be evaluated and
adjustments to the technical maintenance specifications, if required, will be made.
It is recognized that at times, the development of new areas will damage or deter
the maintaining of existing areas. Seasonal weather differences may cause some
variation in vegetation growth characteristics and that different stages during the
care cycle may vary from the desired appearance.
Any plant, tree, grass or shrub that dies due to Suppliers negligence shall be replaced
by the Supplier, except in instances involving acts of God, theft, vandalism or the
negligence of others, in which case the plants may be replaced at the Owners direction
at no additional cost to the Supplier.
Any damage to walls, landscape, lighting or hardscape features by the Supplier shall
be repaired by the respective tradesmen initiated though the District Representative
so all warranties remain effective. All billing for said repairs will be directed to the
Supplier responsible for said area and cost of repairs.
The Scope of Work above was copied from the Request for Proposal below.
REQUEST FOR PROPOSALS
FOR
LANDSCAPE MAINTENANCE FOR LINDSEY LANE
EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD
AND RIO GRANDE LAWN BOWLING
RFP #22P-025
Issued By:
Village Community Development Districts
Purchasing Department
Kathy Godfrey, Buyer
1071 Canal Street
The Villages, Florida 32162
Phone (352) 751-6700 * Fax (352) 751-6715
www.districtgov.org
kathleen.godfrey@districtgov.org
Date of Issue: June 1, 2022
Due Date / Time: June 28, 2022 at 3:00 PM
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
CALENDAR OF EVENTS / BID TIMELINE
Listed below are the important dates and times by which the actions noted must be
completed. All dates are subject to change by the Purchasing Department. If the
Purchasing Department finds it necessary to change any of these dates or times
prior to the Bid due date, the change will be accomplished by addendum.
ACTION COMPLETION DATE
Issue RFP
June 1, 2022
MANDATORY
Pre-Proposal Conference
June 8, 2022 AT 9:00am
Executive Golf Conference Room located at 1026 Canal St.,
The Villages, FL 32162
Last Day for Questions June 21, 2022 by 4:00PM Proposals Due June 28, 2022 by 3:00PM
Public Proposal Opening June 28, 2022 at 3:15pm Purchasing Conference
Room located at
1071 Canal St.
The Villages, FL 32162
Selection Committee Meeting July 20, 2022 at 9:00AM Executive Conference
Room located at
984 Old Mill Run
The Villages, FL 32162
*Next Regularly Scheduled Meeting after
District Board Approvals
Village Community Development Districts
all Pertinent Forms and Documents are Complete and ready for Board Review/Approval
Page 2 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
TABLE OF CONTENTS
TABLE OF CONTENTS
PART 1 ..........................................................................................................
........ 5 INTENT AND GENERAL INFORMATION
PART 2 ...........................................................................................................
................. 16 EVALUATION PROCESS
PART 3 .......................................................................................................
.................... 18 PROPOSAL SUBMITTAL
PART 4 .........................................................................................................
................... 19 SCOPE OF SERVICES
PART 5 ..........................................................................................................
................... 44 REQUIRED PROPOSAL DOCUMENTS
PART 6 .........................................................................................................
.................... 68 EXHIBITS
PART 7 .........................................................................................................
................... 77 PROJECT PLANS
Village Community Development Districts
Page 3 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
COMPLETENESS OF PROPOSAL CHECKLIST
Proposers remain responsible for reading the entire Proposal document to insure that they are in
compliance. Proposals may be considered subject to rejection if, in the sole opinion of the District,
there is a serious omission, unauthorized alteration of form, an unauthorized alternate Proposal,
incomplete or unbalanced unit price, or irregularities of any kind. The District reserves the right to
request corrections of minor errors or irregularities. The District may reject as non-responsive,
any or all Proposals where Proposers fail to acknowledge receipt of Addenda as prescribed.
Proposal Cover Page – all information completed and signed
Proposal Forms – (Two (2) Separate Forms, each must be signed and dated) submitted in correct format, accurate calculations, and signed
(ONLY EXCEL PROPOSALS SHALL BE ACCEPTED. The file(s) can be found on
DemandStar and the District Webpage)
Separate Additional Pricing Form for Aerification, Bed Lines and Pine Straw Removal
NOT APPLICABLE
Florida Friendly and Drought Tolerant Plant Material Pricing (Installed) [Sign and date] NOT APPLICABLE
Irrigation Equipment Pricing (Installed) [Sign and date] NOT APPLICABLE
Wildlife Habitat Management Plan – signed
Fertilizer Program – signed NOT APPLICABLE
Exceptions or Deviations to Specifications – signed and/or information completed
Disclosure of Sub-contractors, Sub-consultants and Suppliers – signed and/or
information completed
Proposer’s Certification – Addenda acknowledged and form signed
Insurance Requirements
Statement of Terms and Conditions – signed
Supplier Certification Regarding Scrutinized Companies’ List – signed
Drug Free Workplace Certificate – signed and notarized
Anti-Collusion Form – completed and signed
Statement of Contractor’s Experience, Equipment and Personnel – all information
completed, five (5) references including all contact information, signed and notarized
W-9 – completed and signed
Copy of Required/Applicable Licenses or Certifications per specifications
Complete Staffing Plan (contractors are required to provide their staffing plan for the project/contract
with their submittal.
Exhibit “A-2” Complete Staffing Plan (contractors are required to provide their staffing plan for each location of the project/contract with their submittal. NOT APPLICABLE
Required Number of Submittals (1 Original & 5 copies and a new CD or USB Flash Drive)
This checklist shall not be construed as a complete list. Vendor is responsible
to ensure all requirements of the solicitation are completed.
Village Community Development Districts
Page 4 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 1
INTENT AND GENERAL INFORMATION
REQUEST FOR PROPOSALS
The Village Center Community Development District is requesting proposals for
landscape maintenance services for the Lindsey Lane Executive Golf Courses,
Knudson softball field and Rio Grande Lawn Bowling. Sealed proposals will be
received by the Village Community Development Districts Purchasing Department
located at 1071 Canal Street, The Villages, Florida 32162, until 3:00 PM on June 28,
2022 for: RFP #22P-025 Landscape Maintenance for Lindsey Land Executive Golf
Courses (5), Knudson Softball Field and Rio Grande Lawn Bowling. All timely received
Proposals shall be opened at 3:15pm in the Conference Room located at 1071 Canal
Street, The Villages, FL 32162. Proposers shall take careful notice of the following
conditions of this Request for Proposal:
• Submissions by FAX, in person or by other electronic media (in exception to
DemandStar) will not be accepted under any circumstances. Late submissions will not
be accepted under any circumstances.
• Submitters may withdraw and/or replace bids at any time until the deadline for submission
of proposals.
• All questions received by 4:00 pm on June 21, 2022 will be considered. Questions will not be
answered over the phone. Questions must be in writing sent via e-mail to
kathleen.godfrey@districtgov.org
MINIMUM REQUIREMENTS
• Must have minimum of ten (10) years of Golf Course Landscape Maintenance experience.
MANDATORY PRE-PROPOSAL CONFERENCE
A MANDATORY pre-proposal conference will be held on June 8, 2022 at 9:00 AM. Interested
Suppliers are to meet in the Executive Golf Conference Room located at 1026 Canal St, The
Villages, FL 32162. Suppliers are required to attend the MANDATORY pre-proposal conference
for a clear understanding of the project. Only those Suppliers who are present at the MANDATORY
pre-proposal conference will be permitted to submit a proposal in response to this solicitation.
Supplier’s failure to attend the MANDATORY pre-proposal conference shall result in the
non-acceptance/rejection of a proposal submittal from Supplier. For directions, please contact
Kathy Godfrey at 352-751-6700.
ON-SITE VISITS
Contractors are encouraged to visit the golf courses to get a better knowledge and understanding
of what is required. Courses shall be visited only during their closing times. Please contact
Kevin Sackville at Tierra Del Sol Country Club 352-750-4600, cell number 207-318-2654 for
assistance and golf cart needs. Closing times are as follows:
Silver Lake – 1st and 3rd Monday of the month
Hill Top – 2nd and 4th Monday of the month
Chula Vista– 1st and 3rd Thursday of the month
Mira Mesa – 2nd and 4th Thursday of the month
De La Vista – 1st and 3rd Friday of the month
FORMS & SPECIFICATIONS
Respondents are required to use the official PROPOSAL/BID FORMS, and all attachments itemized
herein are to be submitted as a single document. Any variation from the minimum specifications must
be clearly stated on the PROPOSAL/BID FORMS and explained in detail on the EXCEPTION /
DEVIATION FORM.
HOW TO SUBMIT A RESPONSE
One complete response packet (1 original, 5 copies and 1 electronic copy on a new CD or USB
Flash Drive) with all required documents as itemized and included herein is to be submitted in a
sealed envelope, on the outside of which shall be prominently marked with the formal Solicitation
number and name together with the name and address of the Respondent. The response packet
should be neat, professional in appearance and bound appropriately for the document’s thickness
however, Please DO NOT use 3-Ring Binders if possible. The original response packet shall have original signatures
and clearly noted with ORIGINAL on the cover. All responses shall be mailed or hand delivered to
the Purchasing Department at the address given, by the date and time set forth herein.
Village Community Development Districts
Page 5 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
BIDDER RESPONSIBILITY
Respondents are fully and completely responsible for the labeling, identification and delivery of their
proposals. The Purchasing Department will not be responsible for any mislabeled or misdirected
submissions, nor those handled by delivery persons, couriers, or the U. S. Postal Service.
• Submissions shipped by express delivery, or in overnight or courier envelopes, boxes, or
packages must be prominently marked on the outside of such envelopes, boxes or packages
with the sealed proposal identification.
• Any envelopes, boxes, or packages which are not properly labeled, identified, and prominently
marked with the sealed proposal identification, may be inadvertently opened upon receipt,
thereby invalidating such proposals and excluded from the official proposal opening process.
• Invitation by the Village Community Development Districts to Respondents is based on the
recipient’s specific request and application to www.demandstar.com, www.districtgov.org, or as the result of response by the public to the legal advertisements required by State
and District law. Firms or individuals submit their responses on a voluntary basis, and therefore
are not entitled to compensation of any kind.
• A person or affiliate who has been placed on the Convicted Vendor list following a conviction
for a public entity crime may not submit a proposal on a contract to provide any goods or
services to a public entity, may not submit a proposal on a contract with a public entity for
the construction or repair of a public building or public work, may not submit proposals on
leases of real property to a public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of $35,000 (the threshold amount provided
in Section 287.017, for CATEGORY TWO) for a period of thirty-six (36) months from the date
of being placed on the Convicted Vendor list.
• Proposals that are incomplete, unbalanced, conditional, obscure, or which contain additions
not called for, alterations, or irregularities of any kind, or which do not comply with these
documents may be rejected at the option of the District.
• Any Respondent who submits a no-proposal response shall submit the no-proposal response
in an envelope marked on the outside of the mailing envelope, together with the required
proposal identification number.
PROPOSAL DOCUMENTS REQUIRED
The following documents and forms in the following arrangement must accompany each proposal
or alternate proposal submitted:
• Proposal Cover Page. This is to be used as the first page of the RFP. This form must be fully
completed and signed by an authorized officer of the Respondent.
• Proposal Form(s) (Two (2) Separate Forms, each must be signed and dated) • Additional Pricing Form for Aerification, Bed Lines and Pine Straw Removal NOT
APPLICABLE • Florida Friendly and Drought Tolerant Plant Material Pricing NOT APPLICABLE
• Irrigation Equipment Pricing NOT APPLICABLE
• Wildlife Habitat Management Plan
• Fertilizer Program NOT APPLICABLE
• Exceptions or Deviations to Specifications form.
• Disclosure of Subcontractors, Sub consultants and Suppliers
• Proposer Certification / Addenda Acknowledgement Form.
• Insurance Requirements
• General Terms and Conditions statement must be signed and returned with the proposal form.
• Scrutinized Companies
• A sworn, notarized Drug Free Work Place Certificate must accompany each proposal or
alternate proposal.
Village Community Development Districts
Page 6 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
• A sworn, notarized Statement of Contractor’s Experience, Equipment and Personnel. • W-9
• Anti-Collusion Statement
• Any and all applicable licenses or certifications must be included (if required). This can also
include any additional certifications or education of the organization or of staff who will be
performing the actual work.
• Complete Staffing Plan (contractors are required to provide their staffing plan for the project/contract
with their submittal.
• Exhibit “A-2” Proposed Service Schedule Template NOT APPLICABLE
• Required Number of Submittals (1 Original & 5 copies and a new CD or USB Flash Drive)
This list shall not be construed as a complete listing of required documents. It
remains the Contractor’s responsibility to ensure all requirements of their bid
submittal are met.
EXAMINATION OF PROPOSAL DOCUMENTS
• Each Respondent shall carefully examine the Drawings and/or Specifications and other
applicable documents, and inform himself/herself thoroughly regarding any and all conditions
and requirements that may in any manner affect cost, progress or performance of the work to
be performed under the
Contract. Ignorance on the part of the Respondent will in no way relieve him/her of the
obligations and responsibilities assumed under the Contract.
• Should a Respondent find discrepancies or ambiguities in, or omissions from the Drawings
and/or Specifications, or should he/she be in doubt as to their meaning, he/she shall at once
notify the Purchasing Department, in writing.
INSURANCE REQUIREMENTS
The contractor shall maintain, on a primary basis and at its sole expense, at all times while
performing work for any of the Districts, the “Standard Insurance Requirements” described herein. Contractors responding to a competitive formal solicitation shall provide
with their submittal, a Certificate of Insurance (COI) or a letter from the insurance company
stating required coverage is obtainable. Prior to commencement of any work for the Districts,
a COI fulfilling all Standard Insurance requirements must be received and approved by VCCDD.
Work is defined as any service provided to the Districts by a vendor/contractor who must access
District property in order to provide the service(s). The requirements contained herein, as well as
the District’s review or acknowledgement, is not intended to and shall not in any manner limit or
qualify the liabilities and obligations assumed by the contractor under this
contract.
Standard Insurance Requirements
Financial Rating of Insurance Companies - All insurance companies must have financial rating
of A or higher by A.M. Best Company, Inc. with the exception of self-insured insurance companies.
Commercial General Liability Insurance - The contractor shall maintain Commercial General
Liability Insurance at a limit of liability not less than $1,000,000 each occurrence and a $2,000,000
annual aggregate. Due to the nature of the work involved, consultants performing program and/or
contract management services are required to maintain $1,000,000 each occurrence and
$1,000,000 annual aggregate. The coverage shall not contain any endorsement(s) excluding nor
limiting product /completed operations, independent contractors, broad form property damage,
X-C-U Coverage, contractual liability or cross liability. The self-insured retention or deductible
shall not exceed $50,000.
o Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the
Commercial General Liability Insurance with a “CG 2010 Additional Insured – Owners,
Lessees, or Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or
Contractors – Scheduled Person or Organization endorsement,” or similar endorsement
providing equal or broader “Additional Insured” coverage. In addition, the contractor shall
endorse all Districts as an
“Additional Insured” under the contractor’s Commercial Umbrella/Excess Liability as
required herein. *
Village Community Development Districts
Page 7 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
o Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor,
subcontractor, architects, or engineers for each required policy providing coverage during
the life of this contract. When required by the insurer, or should a policy condition not
permit the contractor to enter into a pre-loss agreement to waive subrogation without
an endorsement, then the contractor shall notify the insurer and request the policy be
endorsed with a waiver of transfer of rights of recovery against others, or an equivalent
endorsement. This waiver of subrogation requirement shall not apply to any policy that
includes a condition specifically prohibiting such an endorsement, or voids coverage
should the contractor enter into such an agreement on a pre-loss basis.
Business Automobile Liability Insurance - The contractor shall maintain Business Automobile
Liability Insurance at a limit of liability not less than $1,000,000 each occurrence. Coverage shall
include liability for owned, non-owned, and hired automobiles. In the event the contractor does not
own automobiles, the contractor shall maintain coverage for hired and non-owned auto liability,
which may be satisfied by way of endorsement to the Commercial General Liability policy or
separate Business Auto Liability policy.
o Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the Business
Automobile Liability Insurance with a “CG 2010 Additional Insured – Owners, Lessees, or
Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or Contractors –
Scheduled Person or Organization endorsement,” or similar endorsement providing
equal or broader “Additional Insured” coverage. In addition, the contractor shall endorse
all Districts as an “Additional Insured” under the contractor’s Commercial Umbrella/Excess
Liability as required herein. *
o Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor,
subcontractor, architects, or engineers for each required policy providing coverage during
the life of this contract. When required by the insurer, or should a policy condition not
permit the contractor to enter into a pre-loss agreement to waive subrogation without an
endorsement, then the contractor shall notify the insurer and request the policy be
endorsed with a waiver of transfer of rights of recovery against others, or an equivalent
endorsement. This waiver of subrogation requirement shall not apply to any policy that
includes a condition specifically prohibiting such an endorsement, or voids coverage
should the
contractor enter into such an agreement on a pre-loss basis.
Worker’s Compensation Insurance and Employers Liability Insurance - The contractor, any
sub consultants or subcontractors shall maintain their own Worker’s Compensation Insurance
and Employers Liability in accordance with Florida Statute Chapter 440. In case any class of
employees engaged in hazardous work at the site of the operations is not protected under the
Worker’s Compensation statute, the Vendor shall provide, and cause each sub consultant or
subcontractor to provide adequate insurance for the protection of its employees not otherwise
protected. The Vendor must provide a Certificate of Insurance (COI) showing Worker’s
Compensation coverage or must provide an exemption certificate issued by the State of
Florida showing that the Vendor is exempt from Worker’s Compensation insurance requirements.
(NOTE: Elective exemptions or coverage through an employee leasing arrangement will be on a
case-by-case basis).
Umbrella or Excess Liability Insurance (needed for large contracts as determined and
approved by the Purchasing Director) - The contractor shall maintain either a Commercial
Umbrella or Excess Liability Insurance at a limit of liability not less than $2,000,000 each
occurrence and $2,000,000 aggregate. The contractor shall endorse all Districts as an
“Additional Insured” on the Umbrella or Excess Liability Insurance, unless the Commercial
Umbrella/Excess Liability Insurance provides coverage on a pure “True Follow- Form” basis,
or the District is automatically defined as an additional protected person. Any self- insured
retention or deductible shall not exceed $50,000.
Professional or Errors and Omissions Liability Insurance (when applicable) - The
contractor shall maintain a Professional Liability or Errors and Omissions policy at a limit of
liability no less than $1,000,000 per claim/loss and $2,000,000 annual aggregate. The contractor shall endorse all Districts as an “Additional Insured” on the Professional and/or
Errors and Omissions Liability Insurance.
Village Community Development Districts
Page 8 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
o Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the
Professional or Errors and Omissions Liability Insurance with a “CG 2010 Additional
Insured – Owners, Lessees, or Contractors,” or “CG2026 Additional Insured – Owners,
Lessees, or Contractors – Scheduled Person or Organization endorsement,” or similar
endorsement providing equal or broader “Additional Insured” coverage. In addition, the
contractor shall endorse all Districts as an “Additional Insured” under the contractor’s
Commercial Umbrella/Excess Liability as required herein. *
o Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor,
subcontractor, architects, or engineers for each required policy providing coverage during
the life of this contract. When required by the insurer, or should a policy condition not
permit the contractor to enter into a pre-loss agreement to waive subrogation without an
endorsement, then the contractor shall notify the insurer and request the policy be
endorsed with a waiver of transfer of rights of recovery against others, or an equivalent
endorsement. This waiver of subrogation
requirement shall not apply to any policy that includes a condition specifically
prohibiting such an endorsement, or voids coverage should the contractor enter
into such an agreement on a pre-loss basis.
Professional Liability for IT including Cyber Risk (when applicable) - The contractor shall
maintain Professional Liability Insurance for IT Technology including cyber risk policy at a limit
of liability no less than $1,000,000 per claim/loss and $2,000,000 annual aggregate. The
contractor shall endorse all Districts as an “Additional Insured” on the Professional IT Liability
Insurance.
o Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the
Professional Liability for IT Insurance with a “CG 2010 Additional Insured – Owners,
Lessees, or Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or
Contractors – Scheduled Person or Organization endorsement,” or similar
endorsement providing equal or broader “Additional Insured” coverage. In addition,
the contractor shall endorse all Districts as an “Additional Insured” under the
contractor’s Commercial Umbrella/Excess Liability as required herein.
o Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District,
contractor, subcontractor, architects, or engineers for each required policy providing
coverage during the life of this contract. When required by the insurer, or should a
policy condition not permit the contractor to enter into a pre-loss agreement to waive
subrogation without an endorsement, then the contractor shall notify the insurer and
request the policy be endorsed with a waiver of transfer of rights of recovery against
others, or an equivalent endorsement. This waiver of subrogation requirement shall
not apply to any policy that includes a condition specifically prohibiting such an
endorsement, or voids coverage should the contractor enter into such
an agreement on a pre-loss basis.
*Note: The individual Districts that shall be endorsed and listed as Additional Insureds on all policies are:
Village Center Community Development District
Sumter Landing Community Development District
Brownwood Community Development District
Village Community Development Districts 1 – 14
North Sumter County Utility Dependent District
Wildwood Utility Dependent District
Coleman Ridge Community Development District
Middleton A Community Development District
All at the following street address:
984 Old Mill Run
Attention: Risk Management
The Villages, FL 32162
Village Community Development Districts
Page 9 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Indemnification - The contractor shall indemnify, defend and hold harmless all of the Districts,
its offices, agents and employees from and against any and all claims, losses or liability, or any
portion thereof, including attorney’s fees and costs, arising from injury or death to persons,
including injuries, sickness, disease or death to contractor’s own employees or damage to
property occasioned by a negligent act, omission or failure of the contractor.
Builder’s Risk Insurance - Required for all projects when a new building is being constructed
from the ground up. The contractor, prior to notice to proceed or commencement of work,
whichever occurs first, shall obtain Builder’s Risk Insurance providing coverage to protect the
interests of the Districts, contractor, and subcontractors. Coverage shall be written on an
All- Risk, Replacement Cost, and Completed Value Form basis in an amount at least equal to
100% of the projected completed value of the project as well as subsequent modifications of that
sum. Flat deductible(s) shall not exceed $50,000, wind percentage deductible (when applicable)
shall not exceed ten-percent (10%), and flood sub limit shall not be less than 25% of the projected
completed value of the project. The contractor shall endorse the policy with a manuscript
endorsement eliminating the automatic termination of coverage in the event the building is
occupied in whole or in part, or put to its intended use, or partially accepted by the District. The
manuscript endorsement shall amend the automatic termination clause to only terminate coverage
if the policy expires, is cancelled, the District’s interest in the building ceases, or the building is
accepted or insured by the District. The contractor shall endorse the District’s as “Additional
Insured”, or “Loss Payee”, on the Builder’s Risk Policy. Builder’s Risk Insurance is not required
for additions or renovations that will alter and/or add to an existing permanent structure.
Deductibles, Coinsurance Penalties, and Self-Insured Retention - The contractor shall be fully
and solely responsible for any costs or expenses as a result of a coverage deductible, coinsurance
penalty, or self- insured retention; including any loss not covered because of the operation of such
deductible, coinsurance penalty, self-insured retention, or coverage exclusion or limitation. For
deductible amounts that exceed the amounts stated herein that are acceptable to the District, the
Contractor shall, when requested by the District, maintain a Commercial Surety Bond in an amount
equal to said deductible amount.
Right to Revise or Reject - The District reserves the right, but not the obligation, to review and
revise any insurance requirement, not limited to limits, coverages and endorsements based on
insurance market conditions affecting the availability or affordability of coverage; or changes in
the scope of work/specifications affecting the applicability of coverage. Additionally, the District
reserves the right, but not the obligation, to review and reject any insurance policies failing to
meet the criteria stated herein, or any insurer(s) providing coverage due to its poor financial
condition or failure to operate legally. In such events, the District shall provide the contractor
written notice of such revisions or rejections.
No Representation of Coverage Adequacy - The coverages, limits or endorsements required
herein protect the primary interests of the Districts, and these coverages, limits or endorsements
shall in no way be required to be relied upon when assessing the extent or determining appropriate
types and limits of coverage to protect the contractor against any loss exposures, whether as a
result of the project or otherwise.
Certificate(s) of Insurance - The contractor shall provide the VCCDD Purchasing Department
with a COI clearly evidencing that all coverage, limits, and endorsements required herein are
maintained and in full force and effect and copies of endorsements (additional insured and waiver
of subrogation) shall be submitted with the COI. A minimum thirty (30) day endeavor to notify due
to cancellation or non-renewal of coverage shall be identified on each COI. In the event the District
is notified that a required insurance coverage will cancel or expire during the period of this contract,
the contractor agrees to furnish the District prior to the expiration of such insurance, a new COI
evidencing replacement coverage. When notified by the District, the contractor agrees not to
continue work pursuant to this contract, unless all required insurance remains in effect. The
District shall have the right, but not the obligation, of prohibiting the contractor from entering the
project site until a new COI is provided to the District evidencing the replacement coverage. The
contractor agrees the District reserves the right to withhold payment to the contractor until evidence
of reinstated or replacement coverage is provided to the District. If the contractor fails to maintain
the insurance as set forth herein, the contractor agrees the District shall have the right, but not the
obligation, to
Village Community Development Districts
Page 10 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
purchase replacement insurance and the contractor agrees to reimburse any premiums or expenses
incurred by theDistrict.
The Contractor Agrees the COI shall:
I. Clearly indicate all the Districts have been endorsed on the Commercial General Liability
Insurance and the Business Automobile Liability Insurance with a “CG 2010 Additional Insured –
Owners, Lessees, or Contractors,” or “CG 2026 Additional Insured – Owners, Lessees, or
Contractors – Scheduled Person or organization endorsement,” or similar
endorsement providing equal or greater “Additional Insured” coverage.
II. Clearly indicate a waiver of subrogation endorsement in favor of all the Districts on the
Commercial General Liability Insurance and the Business Automobile Liability Insurance policies
III. Clearly indicate all Districts are endorsed as an “Additional Insured”, or “Loss Payee” on the
Builder’s Risk Insurance, and when applicable, “Additional Insured” on the Commercial Umbrella/
Excess Liability Insurance as required herein.
IV. Clearly identify each policy’s limits, flat and percentage deductibles, sub limits, or self- insured
retentions, which exceed the amounts or percentages set forth herein.
V. Clearly indicate a minimum thirty (30) day endeavor to notify requirement in the event of
cancellation or non-renewal ofcoverage.
VI. The original COI and copies of all required endorsements should be forwarded and clearly
indicate certificate holder and “Additional Insured” as follows:
▪ Village Center Community Development District
▪ Sumter Landing Community Development District
▪ Brownwood Community Development District
▪ Village Community Development Districts 1 – 14
▪ North Sumter County Utility Dependent District
▪ Wildwood Utility Dependent District
▪ Coleman Ridge Community Development District
▪ Middleton A Community Development District
Mailing address:
984 Old Mill Run Attn: Risk Management Department The Villages, FL 32162
NOTICE: On rare occasions, exceptions to the required insurance limits are needed. The Risk
Management department may adjust such requirements if deemed necessary. Exceptions are
valid only for the applicable project or fiscal year in which they are granted.
OTHER REQUIREMENTS
• W-9: Every Vendor is required to provide a signed and completed current W-9 Request for
Taxpayer Identification Number and Certification Form. The District requests an updated form
at least every four years.
• Occupational License: If the county that your business resides in requires you to obtain an Occupational
License, a copy of your current County Occupational License or Tax Receipt is required.
• Contact Information: Every Vendor should provide a Contact Name, Phone Number and Email Address for
notification purposes.
INTERPRETATIONS, CLARIFICATIONS AND ADDENDA
• No oral interpretations will be made to any vendor as to the meaning of the Proposal/
Agreement Documents. Any inquiry or request for interpretation received by the Purchasing
Department before 4:00pm on June 21, 2022, will be given consideration. All such changes
or interpretations will be made in writing in the form of an addendum and, if issued, will be
distributed at or after the Pre-Proposal Conference (if applicable) and uploaded to
www.demandstar.com and www.districtgov.org. Each Proposer shall acknowledge receipt of such addenda in the space provided on the
Proposer’s Certification Form.
Village Community Development Districts
Page 11 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
• In case any Proposer fails to acknowledge receipt of such addenda or addendum, his/her
proposal will nevertheless be construed as though it had been received and acknowledged
and the submission of his/her Proposal will constitute acknowledgment of the receipt of same.
All addenda are a part of the Proposal Documents and each Proposer will be bound by such
addenda, whether or not received by him/her. It is the responsibility of each Proposer to verify
that he/she has received all addenda issued before Proposals are opened.
• In the case of unit price items, the quantities of work to be done and materials to be furnished
under this Proposal/Agreement are to be considered as approximate only and are to be used
solely for the comparison of Proposals received. The District and its Consultants do not
expressly or by implication represent that the actual quantities involved will correspond
exactly therewith; nor shall the Proposer plead misunderstanding or deception because of
such estimate or quantities of work performed or material furnished in accordance with the
Specifications and/or Drawings and other proposal documents, and it is understood that the
quantities may be increased or diminished as provided herein without in any way invalidating
any of the unit or lump sum prices proposal.
ALTERNATES
When certain items of equipment and/or materials are specified and/or described as the product of
a particular manufacturer together with any required additional information such as model number,
size or catalog number, only such specific items may be used in preparing the Proposal, except as
hereinafter provided.
CHANGES / MODIFICATIONS
The Village Community Development Districts reserves the right to order changes in the scope of
work and the resulting Agreement. The successful Proposer has the right to request an equitable
price adjustment in cases where modifications to the Agreement under the authority of this clause
result in increased costs to the Contractor. Price adjustments will be based on the unit prices
proposed by the Contractor in response to this solicitation. Any agreement resulting from this
solicitation may be modified upon written and mutual consent of both parties.
GOVERNING LAWS AND REGULATIONS
The Proposer is required to be familiar with and shall be responsible for complying with the District’s
Purchasing Policies and Procedures, District resolutions, District rules, all federal, state and local laws,
ordinances, rules and professional standards or regulations that in any manner affect this solicitation,
the selection process, protests, award of Agreement, Agreement management or any other activity
associated with this solicitation and the subsequent work required of the successful Proposer. Any
proposer receiving an award from this solicitation must comply with all Governing Laws and Regulations
and be responsible for the compliance of such by any and all subcontractors. Any and all work performed
under the resultant contract requiring any State licensing or certification must be performed by workers
meeting those requirements.
3BLACKOUT PERIOD
In accordance with Florida Statute 287.057(23), Respondents to this Solicitation or persons acting
on their behalf may not contact, between the Issue Date of the Solicitation and the end of the
72-hour period following the agency posting the Notice of Intent to Award, excluding Saturdays,
Sundays, and state holidays, any District Staff, Board Supervisors or District Consultants
concerning any aspect of this Solicitation, except in writing to the District Purchasing Staff. Violation
of this provision may be grounds for rejecting a response.
During this blackout period, any attempt to influence the thinking of District Staff, Board Supervisors
or District Consultants for or against a specific cause related to a Solicitation for goods or services,
in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of
communication, may result in disqualification of their award and/or contract. This does not apply
to Pre-Solicitation Conferences, oral presentations before the Selection Committee, contract
negotiations, or communications with District Staff, Board Supervisors or District Consultants not
concerning this Solicitation.
AGREEMENT NEGOTIATION
The Selection Committee shall rank all received proposals and provide the Purchasing Director
with the rankings and a recommended primary ranked firm. If deemed prudent or necessary, the
Purchasing Director is authorized to negotiate with the top ranked firm. The proposal signed by
the successful Proposer along with documentation included in the proposal as required by this
solicitation and other
Village Community Development Districts
Page 12 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
additional materials submitted by the Proposer and accepted by the District shall be the basis for
negotiation of an agreement addressing the requirements of the solicitation. The resulting Agreement
will be approved by the District Board of Supervisors.
PROVIDING PERFORMANCE BOND (Not Applicable)
The Village Community Development Districts is requiring all Bidders to provide proof of the ability
to obtain a performance bond in an amount equal to 100% of the total amount bid for this RFP. Upon
award the successful bidder shall provide a Performance Bond, in the form of a Certified Bond, from an established Bonding Agency licensed to do business in the State of Florida. “Performance Bond”
means a bond of a Contractor in which a surety guarantees to the District that the work/services will be
performed in accordance with the Contract documents. “Surety” means an organization which, for a
consideration, promises in writing to make good the debt or default of another. The surety must hold a certificate
of authority as an acceptable surety on federal bonds as published in the current Circular 570, U.S. Department of the Treasury, and the Federal Register effective July 1, annually, as amended.
FISCAL YEAR FUNDING APPROPRIATION
Unless otherwise provided by law, a contract for supplies or services may be entered into for any
period of time deemed to be in the best interests of the District, provided the term of the contract
and conditions of renewal or extension, if any, are included in the solicitation and funds are available
for the fiscal period
at the time of the contract. Payment and performance obligations for succeeding fiscal periods shall
be subject to appropriation by the District of funds thereafter.
When funds are not appropriated or otherwise made available to support continuation of performance
in a subsequent fiscal period, the contract shall be cancelled and the contractor shall be entitled to
reimbursement for the reasonable value of any nonrecurring cost incurred but not advertised in the
price of the supplied or services delivered under the contract or otherwise recoverable. TAX
EXEMPT STATUS
The Village Community Development Districts are special purpose governmental agencies under
Florida law and exempt from Florida sales tax. The tax exempt number will be provided upon
request. This exemption does not apply to goods and services purchased separately by a
Contractor in connection with its contractual obligations. The Contractor shall be responsible for
paying any taxes, fees, or similar payments that are required to be paid in connection with the
contract work. The District maintains the right to direct purchase goods and services whenever
possible to utilize the District’s tax exempt status and the contract will be reduced by change order.
DIRECT PURCHASE BY OWNER (Not Applicable)
Each Contractor shall include Florida State and other applicable sales taxes for all material, supplies
and equipment included in its bid.
The District may, if not prohibited by law, exercise a right to purchase directly various construction materials, supplies and equipment that may be a part of the Project. If so, the District will, via its
purchase orders, purchase materials and assist the Contractor in the preparation of such purchase orders.
The District shall issue a Certificate of Entitlement to each vendor and the Contractor through its
Purchasing Department (see Part 5: Exhibits for sample certificate). The District’s purchase order for tangible personal property to be incorporated into the Project must be attached to the Certificate of
Entitlement. The District shall issue a separate Certificate of Entitlement for each purchase order. The
Certificate of Entitlement shall be signed by an Authorized Representative of the District that may include the
District Manager, Assistant District Manager or the Director of Purchasing. The materials shall be purchased
from the vendor suppliers selected by the Contractor, for the prices negotiated by the Contractor. The Contractor will provide information to the District to assist in the proper preparation of all purchase
orders by the District and will assist in the coordination and receipt of the materials in a timely manner so
as not to negatively impact on the performance of the construction activity of the project.
The Contract/Subcontract amount shall be reduced by the net, undiscounted amount of these
purchase orders, plus all sales taxes. Issuance of the purchase orders by the District shall not relieve the Subcontractor or Contractor of any of its responsibilities regarding material purchases, or installation,
with the exception of the payments for the materials so purchased. The Contractor shall remain fully responsible for coordination, correct quantities ordered, submittals, protection, storage, scheduling, shipping, security, expediting, receiving, installation, cleaning and all applicable warranties.
Village Community Development Districts
Page 13 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PAYMENTS
Payments shall be made pursuant to Florida Statute Chapter 218, Part VII, the Prompt Payment
Act, and all District policies promulgated thereby. Payments will be made monthly for work
successfully completed in the previous month and based upon District approved invoice.
Payment Applications shall be submitted once monthly on an AIA Document G702 “Application
and Certificate for Payment” (or equivalent) as acceptable by the District. The District will promptly
inspect the work and review the application for processing and payment.
The contractor shall be assessed liquidated damages in the amount of $250.00 per day for every
day the project is incomplete after the project completion deadline, barring unforeseen
circumstances as approved by the District.
PERMITS / LICENSES / FEES
Any permits, licenses or fees required will be the responsibility of the Bidder.
INDEMNIFICATION
The successful Proposer must fully indemnify the District(s). Such indemnification will be
documented in the Agreement Documents.
PROTECTION OF RESIDENT WORKERS
The Village Community Development Districts actively support the Immigration and Nationality
Act of 1952 (INA) and the Immigration Reform and Control Act of 1986 (IRCA), which includes
provisions addressing employment eligibility, employment verification, and nondiscrimination
and the State of Florida Executive Order Number 11-116 stating contractors shall utilize the U.S.
Department of Homeland Security’s E-Verify system to verify the employment eligibility of: all
persons employed during the contract term by the Contractor to perform employment duties
pursuant to the Contact, within Florida; and all persons, including subcontractors, assigned by
the Contractor to perform work pursuant to the Contract with the District. (http://www.uscis.gov/e-verify) Additionally, the Contractor shall include a provision in all subcontracts that requires all
subcontractors to utilize the U.S. Department of Homeland Security’s E Verify system to verify
employment eligibility of: all persons employed during the contract term by the Contractor to
perform work or provide services pursuant to this contract with the District.
All Service contractors and /or vendors who wish to contract with the District to provide services
must first certify they have registered with, will participate in, and continue to utilize, once
registered, the E-Verify Program (or any successor program implemented by the federal
government of its departments or agencies) to verify the work authorization status of all newly
hired employees employed by the contractors and/or vendors. Breach of this term or conditions
is considered a material breach of the agreement.
Participation in the E-Verify program will only be required of the awarded contractor. To certify
participation in the program, awarded contractor, and any subcontractors to the contractor, will be
required to sign an E-Verify Contractor/Subcontractor Affidavit (see Part 5: Exhibits for sample
affidavits).
For more information and to register visit https://e-verify.uscis.gov/enroll/.
VILLAGE COMMUNITY DEVELOPMENT DISTRICTS
The Village Center Community Development District, Sumter Landing Community Development
District, North Sumter County Utility Dependent District, Wildwood Utility Dependent District,
Brownwood Community Development District, Middleton Community Development District and
Village Community Development Districts 1-14 are local units of special-purpose government and
reserve the right to reject any and/or all bids, reserve the right to waive any informalities or
irregularities in the bid or examination process, reserve the right to select low bid per item, and
reserve the right to award bids and/or contracts in the best interest of the Districts.
REFERENCE TERMS
Any headings in this document are for the purposes of reference only and shall not limit or
otherwise affect the meaning thereof. Any reference to gender shall be construed to include all
genders, firms, partnerships and corporations. References in the singular shall be construed to
include the plural and references in the plural shall be construed to include the singular. Any
reference to the “District” or the “Village Community Development Districts” shall be construed to
refer to the specific District or Districts for which the solicitation was issued and those District(s)
shall be the legislative authority for all matters concerning this solicitation or the resulting contract(s).
Village Community Development Districts
Page 14 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
RIGHT TO AUDIT RECORDS
The Districts shall be entitled to audit the books and records of the Contractor or any sub-contractor
to the extent that such books and records relate to the performance of the Contract or any
sub-contract to the Contract. Such books and records shall be maintained by the Bidder for a
period of three (3) years from the date of final payment under the Contract and by the sub-contractor
for a period of three (3) years from the date of final payment under the sub-contract unless a shorter
period is otherwise authorized in writing.
ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included with the bid response shall be evaluated or considered
and any and all such additional terms and conditions shall have no force and effect and are
inapplicable to this bid. If submitted either purposefully through intent or design or inadvertently
appearing separately in transmitting
letters, specifications, literature, price lists or warranties, it is understood and agreed the general
and special conditions in this solicitation are the only conditions applicable to this bid and the
Bidder’s authorized signature affixed to the bid attests to this.
PROPRIETARY INFORMATION
Responses to this Request for Proposals, upon receipt by the District, become public records
subject to the provisions of Chapter 119 F.S., Florida’s Public Record Law. If any proposer believes
that any portion of all of the response is confidential and proprietary, proposer shall clearly assert
such exception and the specific legal authority of the asserted exemption. All materials that qualify
for exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as
“TRADE SECRETS EXCEPTION”, with the firm’s name and the proposal number marked on the
outside. Such designation of an item as a trade secret may be challenged in court by any person.
By the proposer’s designation of material submitted to the District as a “trade secret”, the proposer
agrees to hold harmless the District for any award to a plaintiff for damages, costs or attorney’s
fees and for costs and attorney’s fees incurred by the District by reason of any legal action
challenging the proposer’s “trade secret” claim.
ADDITIONAL SERVICES/PURCHASES BY OTHER PUBLIC AGENCIES
The Proposer by submitting a proposal acknowledges that other public agencies may seek to
“Piggy-Back” under the same terms and conditions during the effective period of any resulting
agreement services and/or purchases being offered in this proposal/bid for the same prices and/or
terms being proposed. The successful Proposer has the option to agree or disagree to allow Piggy
Backs on a case-by-case basis. Before a public agency is allowed to Piggy-Back any agreement,
the agency must first obtain the Proposer’s approval. Without the Proposer’s approval, the seeking
agency cannot Piggy-Back.
Village Community Development Districts
Page 15 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 2
EVALUATION PROCESS
PROPOSAL EVALUATION
This Request for Proposals includes following all the procedures in this document and sending the sealed proposal information to the Purchasing Department by the due date and time. Performance related paperwork will be available to selection committee members.
This Selection Committee will consist of 5 members. The Committee make up will be 3 selected from Executive Golf Staff and 2 others assigned by the Purchasing Director.
Once proposals are received, Selection Committee members will independently review each submittal and score each proposal based on the evaluation criteria. The intent is to have one (1) Supplier selected by their ranking. The award will be based on the proposal that is most advantageous to the District.
The District reserves the right to apply the evaluation criteria in any manner it deems necessary and to evaluate each firm separately or comparatively, using the Evaluation Form (see below) in any weight or importance as it sees fit. The District also reserves the right to seek clarification from Proposers on any issue in a response, invite Proposers for site visits or oral presentations, or take any action it feels necessary to properly evaluate the submissions and construct a solution in the District’s best interest. Failure to submit the requested information or required documentation may result in the lessening of the proposal score or the disqualification of the proposal response.
The overall Evaluation Score will be a maximum of 500 points (100 points max per Selection Committee Member).
Do not attempt to contact any Selection Committee member, Board member, staff member or any person other than the Purchasing Department for questions relating to this project. Anyone attempting to lobby District representatives will be disqualified.
The Selection Committee will meet to evaluate proposals on July 20, 2022 at 9:00 am at the Executive Conference Room, 984 Old Mill Run, The Villages, FL 32162.
The Selection Committee, at its discretion, may request oral, written or visual presentations from; conduct interviews with; or conduct visits to the office, facilities or projects of the Proposers it selects from among those submitting Proposals. If the Selection Committee decides to entertain presentations or conduct interviews at a subsequent meeting, it shall set the date, place and time for that meeting,
and then establish the order of presentations or interviews before adjourning. The Purchasing Department shall be responsible for notifying all Contractors of the meeting and order of presentations or interviews. If no oral presentations or interviews are requested, the Selection Committee selection shall be based on its review and evaluation of qualified Contractors at its initial Selection Committee meeting.
Responsive proposals shall be reviewed and scored by the selection committee members. Once the evaluation process is completed the recommendation of award will be uploaded to www.demandstar.com and www.districtgov.org.
Proposal awards are subject to Board(s) approval(s).
Village Community Development Districts
Page 16 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EVALUATION FORM
This Request for Proposals includes following all the procedures in this document and sending the sealed proposal information to the Purchasing Department by the due date and time. Proposals will be evaluated on the following criteria:
Village Community Development Districts
Page 17 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 3
PROPOSAL SUBMITTAL
An original and 5 copies and a new CD or USB Flash Drive of each proposal shall be submitted in a sealed envelope, prominently marked on the outside with the words, RFP #22P-025 LANDSCAPE MAINTENANCE FOR LINDSEY LANE EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD AND RIO GRANDE LAWN BOWLING. Proposals submitted in express, overnight or courier envelopes, boxes or packages must be prominently marked on the outside with the words RFP #22P-025 LANDSCAPE MAINTENANCE FOR LINDSEY LANE EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD AND RIO GRANDE LAWN BOWLING, and the contents sealed as required.
• Deadline for Submissions in response to this Request for Proposals: Proposals must be received no later than 3:00 pm on June 28, 2022. Proposals submitted by FAX or other electronic media will not be accepted under any circumstances. Late proposals will not be accepted, and will be returned, unopened, to the proposer, at the proposer’s expense.
• A person or affiliate who has been placed on the Convicted Vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of $35,000 ( the threshold amount provided in Section 287.017, for CATEGORY TWO) for a period of thirty-six (36) months from the date of being placed on the Convicted Vendor list.
• The Villages Community Development Districts reserves the right to reject any and/or all proposals, reserves the right to waive any informalities or irregularities in the proposal or evaluation process, and reserves the right to award agreement(s) in the best interest of the District.
Village Community Development Districts
Page 18 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 4
SCOPE OF SERVICES
INTRODUCTION
CDD INFORMATION
The Villages Community Development Districts (CDD’s) within The Villages are units of special purpose local government created under Chapter 190 of the Florida Statutes. North Sumter County Utility Dependent District and Wildwood Utility Dependent District are special Districts under Chapter 189. There are currently nineteen (19) CDD’s in The Villages, which include: Village Center Community Development District, Sumter Landing Community Development District, Brownwood Community Development District, Coleman Ridge Community Development District, Middleton A Community Development District and Village Community Development Districts 1-14. CDD‘s are widely used throughout the United States to provide for certain service delivery infrastructure such as water management and control (drainage), fire control, road and bridge construction and maintenance, park and recreational facilities, water and sewer systems, sidewalks, multi-modal paths, streetlights, and similar infrastructure that is required to provide urban services to areas that may not have access to such services through a general purpose government such as a municipality.
A Community Development District is a unit of local government with the special purpose of providing the services described above. As a unit of local government, the District is subject to many of the same State Statutes that regulate cities and counties; of particular interest are those statutes related to ethics in government for the elected Board of Supervisors, Government in the Sunshine, a cornerstone of local government in the State of Florida which requires that decisions made by any governmental agency be done at a public meeting; the public records law, which means the records of the District are open for review by any citizen; the auditing requirements in which annually the accounting records of the District are audited by an independent certified accountant and the results of such audit are provided to the State Controller and Auditor General; competitive bidding requirements for construction and maintenance contracts; and various other statutory provisions that protect the interest of the public.
The Villages is the largest single-site residential real estate development in the United States spanning over 49,280 acres (77 square miles) in three adjoining counties in Central Florida (Lake, Marion and Sumter). The Villages earned the No.1 ranking as the fastest growing micropolitan area in the United States according to a 2008 Census Bureau report. The current population is approximately 142,000 residents and growing.
Village Community Development Districts
Page 19 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SCOPE OF WORK
The Villages Community Development Districts is requesting proposals for LANDSCAPE MAINTENANCE FOR LINDSEY LANE EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD AND RIO GRANDE LAWN BOWLING. Qualified firms wishing to respond to “RFP #22P-025 LANDSCAPE MAINTENANCE FOR LINDSEY LANE EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD AND RIO GRANDE LAWN BOWLING” must provide all equipment, labor and materials described in this document, whether directly or through sub-contractors/sub-consultants. This does not, however, limit the use of sub-contractors or sub-consultants.
The initial term of each Agreement shall be October 1, 2022 through September 30, 2025, with the option to renew for one (1) two (2) year period. Following completion of the initial term, the renewal period shall automatically occur on October 1, unless either party provides a minimum ninety (90) day written notice of non-renewal. The prices awarded by CONTRACTOR shall remain fixed and firm for the initial term of the Agreement. At a minimum of six (6) months prior to the end of the initial term, CONTRACTOR may submit a request in writing to the DISTRICT to negotiate an increase or decrease to the current awarded pricing to become effective for the renewal period. Any agreed upon negotiated price change shall remain firm for the remainder of the one (1) two (2) year renewal term. No increase will exceed 5%.
Prior to each renewal period, Contractor performance will be evaluated, by February 1st, by the Executive Golf staff responsible for the particular geographical area applicable for the contract/Contractor. For evaluation criteria, please refer to the Contractor Performance Review form in Part 7: Exhibit D.
AUDUBON COOPERATIVE SANCTUARY PROGRAM FOR GOLF COURSES
The Executive Golf Courses in this contract are in partnership with Audubon International. The District will work with the contractor to ensure all guidelines with certification and re-certification are followed and implemented.
• Environmental Planning
• Wildlife and Habitat Management
• Chemical Use Reduction and Safety
• Water Conservation
• Water Quality Management
• Outreach and Education
• Florida Golf Course BMP Certification
SITE VISITS
Suppliers are encouraged to visit the golf courses to get a better knowledge and understanding of what is required. Courses shall be visited only during their closing times. Please contact Kevin Sackville at Tierra Del Sol Country Club 352-750-4600, cell number 207-318-2654 for assistance and golf cart needs. Closing times are as follows:
Silver Lake – 1st and 3rd Monday of the month
Hill Top – 2nd and 4th Monday of the month
Chula Vista– 1st and 3rd Thusday of the month
Mira Mesa – 2nd and 4th Thursday of the month
De La Vista – 1st and 3rd Friday of the month
MAINTENANCE FACILITY
The Village Center Community Development District (VCCDD) hereinafter referred to as the District, grants Supplier permission to use the District owned maintenance facilities (listed below) for the temporary use and storage of Supplier’s vehicles, equipment and materials for the performance of the golf courses maintenance during the term of the contract. Supplier using any facility not owned by the District will need permission from facility owner and the District will not be liable for any damages or conflict related to said property.
Village Community Development Districts
Page 20 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
• OBH / Silver Lake / Hilltop Maintenance Complex 1025 Lindsey Lane
• Mira Mesa / Chula Vista Maintenance Complex 860 Duck Lake Road
All vehicles and trailers must be kept inside fenced area. No vehicles or trailers not associated with golf course maintenance are to be stored at facilities.
Supplier shall be responsible for keeping the maintenance facilities and grounds in good order, condition and repair including any holding tanks, fuel tanks, soil bins, wash areas, site drainage and building drainage systems.
The Supplier shall at all times adhere to all environmental regulations at the facilities. Supplier shall keep all fixtures and systems in good order, condition and repair.
Supplier shall not be responsible for in any way for damage to the facilities caused by weather or any of the elements.
Supplier shall be responsible for the landscaping, including but not limited to mowing and edging for the grounds of the facilities. Supplier shall immediately repair at Supplier’s cost, any damage caused by the Supplier or its employees, Supplier’s agent or any party making deliveries to the Supplier or doing business with the Supplier, to the facilities.
The Supplier shall store all chemicals and fertilizer according to the Best Management Practices (BMP) as well as staying within compliance of the State and Federal laws and regulations.
Supplier agrees to indemnify and hold the District harmless from any and all loss, cost, expense or liability, including attorney’s fees, arising out of the storage and discharge of any chemicals on the properties.
Supplier shall be responsible for all costs to operate the facilities and buildings. Supplier shall pay all utilities, including electricity, water and sewer, trash, garbage collection, debris pile collection, janitorial and pest control service. The District shall not be responsible for any interruption or failure in the supply of such utilities or services.
The District will be responsible for the preventative maintenance checks of the air conditioning, heating and exhaust systems, ice machines and fuel tanks serving the facilities and shall pay the cost of such preventative maintenance calls, filter changes and repairs. Any repairs needed associated outside of normal use and age, include abuse, alteration or other damage to components considered other than normal wear and tear will be the responsibility of the Supplier. The District will be responsible for any replacements needed due to normal use and or age expectancy met.
The District reserves the right to inspect the facilities at any time during the term of this contract. The Supplier shall make no alterations to the facilities without the written consent of the District.
Upon expiration of the occupancy term, the Supplier shall surrender the facilities in as good a state and condition, taking into consideration usual and customary wear, as when their occupancy began.
INSURANCE; HOLD HARMLESS; INDEMNIFICATION. Supplier’s general liability, commercial auto liability and workers compensation insurance requirements as set forth in the Contract shall extend to these Premises. Further, Supplier agrees to indemnify and hold Owner harmless from all claims, loss,
cost, liability and expense arising from Supplier’s actions on the Premises, except for those arising from Owner’s negligence or intentional conduct. The foregoing shall survive expiration of the Contract and this Addendum.
DISTRICT GOLF LANDSCAPE MAINTENANCE SPECIFICATIONS GENERAL SCOPE
The golf course maintenance supplier shall be responsible for all labor, materials and equipment necessary for the proper care and maintenance of the golf courses.
The following specifications are set as the minimums to gain the desired healthy and attractive
Village Community Development Districts
Page 21 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
appearance.
GREENS MAINTENANCE
MOWING
Normal height will be maintained at a range of .125 – .200 inches on executive courses. Mowing shall be done seven (7) days per week depending upon climatic or growth conditions. Frequencies and height of cut may be modified from time to time as deemed necessary by the golf course superintendent and subject to approval by District Executive Golf Maintenance. Clean up or circle mowing perimeter shall be limited when stress conditions are present.
AERIFICATION
Greens shall be core aerified a minimum of three (3) times per year during the growing season to relieve soil compaction to promote healthier root environment. Solid tine areification shall be completed during the winter months. Aerifications shall be coordinated to coincide with fertilization and verticutting. Care shall be taken to have a minimum of interference of play.
VERTICUTTING AND SPIKING
May be scheduled bi-weekly during the active Bermuda grass growing season. This function shall be coordinated to compliment the aerification and top dressing schedules.
TOP DRESSING
Following all specifications, approved top dressing material similar to the greens construction material or top dressing sand shall be applied and brushed into the turf. Light top dressing may be done in conjunction with verticutting.
FERTILIZATION
Type of materials and analysis rates shall be determined by growing conditions at time of treatment and the results of soil nutrient level testing. Rates of application may vary upon the material used. Under normal conditions one (1) pound of actual nitrogen per 1000 square feet may be applied monthly, foliar applications as needed. Slow release type materials may be utilized.
SOIL TESTING
Soil tests shall be taken three (3) times per year in the months of March, June, and September (before overseeding). Test results shall be provided to the Director of Executive Golf Maintenance upon receipt.
WEED CONTROL
Will be achieved through both post-emerge and pre-emerge chemical applications. These will be made in a timely manner to minimize damage to golf course playability.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM (integrated pest management) program will govern rates and timing of applications. Mole Cricket activity shall be monitored on a regular basis and treated accordingly. If presence of Nemotode activity is suspected by Supplier or District, testing must be performed immediately to prevent additional turf loss. Nemicides are to be applied by Supplier as part of their control/corrective measures based on testing and visual appearance.
OVERSEEDING
Overseeding greens will only be at the direction of District if it is deemed necessary and the Poa Trivalis Seed will be provided at the cost of the District.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves, grass clippings, cans, bottles, tree branches, etc.).
TEES, COLLARS, AND APPOACHES MAINTENANCE
MOWING
Tees, collars, and approaches shall be mowed two to three (2-3) times per week or more often depending on growth conditions. The practice of alternating mower patterns shall be followed. Turf shall be cut to a height range of .400 - .600 inches.
Village Community Development Districts
Page 22 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
AERIFICATION
Tees, collars, and approaches shall be aerified a minimum of two (2) times per year during scheduled closures or more often if required to relieve soil compaction and promote healthy root environment using the appropriate equipment with the minimum interference to play. Aerifications shall be coordinated to coincide with fertilization and verticutting.
VERTICUTTING
Vertical mowing shall be scheduled a minimum of four (4) times per year or more often as conditions warrant to maintain an acceptable thatch level.
FERTILIZATION
Type of materials and analysis shall be determined from results of soil nutrient level testing and growing conditions at the time of treatment. Under normal conditions, one (1) pound of actual nitrogen per 1000 square feet may be applied up to ten (10) times per year. Typically, slow release type materials may be utilized.
SOIL TESTING
Soil tests shall be taken two (2) times per year in the months of March and September (before overseeding). Test results shall be provided to the Director of Executive Golf Maintenance upon receipt.
WEED CONTROL
Shall be accomplished by a semi-annual application of per-emergence herbicide. Spot treatments with a contact herbicide shall be performed as needed.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM (integrated pest management) program will govern rates and timing of applications. Mole Cricket activity shall be monitored on a regular basis and treated accordingly. If presence of Nemotode activity is suspected by Supplier or District, testing must be performed immediately to prevent additional turf loss.
OVERSEEDING (Tees Only)
Perennial Rye grass shall be used at the minimum rate of twelve (12) to fifteen (15) pounds per 1000 square feet shall be done when climatic conditions are favorable for germination and growth. Rate changes may be reassessed between Contractor and District. Renovating may be done prior to seeding and covered with a light top dressing. Mowing heights shall be set at higher cuts for the initial period. Downward height adjustment shall be done as necessary during the initial growth period. Additional seeding based on wear and appearance should be done as necessary.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves, cans, bottles, tree branches, etc.).
FAIRWAY MAINTENANCE
MOWING
Fairways shall be mowed a minimum of three (3) times per week during the active growing season. Normal cutting height shall be between .450 - .750 inches depending upon season and rate of growth. The practice of alternating mowing patterns shall be followed.
AERIFICATION
Fairways shall be aerified two (2) times per year or more often if needed using 3/4" tines. Spot aerification may be done to relieve compaction. Top dressing applications are to be performed as needed to promote turf growth.
FERTILIZATION
Type of material and analysis shall be determined from results of soil tests and growing conditions at the time of treatment. Under normal conditions eight (8) pounds of nitrogen per 1000 square feet may be applied annually.
Village Community Development Districts
Page 23 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SOIL TESTING
Soil tests shall be taken two (2) times per year in the months of March and September (before overseeding). Test results shall be provided to the Director of Executive Golf Maintenance upon receipt.
WEED CONTROL
Shall be accomplished by a semi-annual application or pre-emergence herbicide. Spot treatments with a contact herbicide shall be performed as needed.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM (integrated pest management) program will govern rates and timing of application. Mole Cricket activity shall be monitored on a regular basis and treated accordingly. If presence of Nemotode activity is suspected by Supplier or District, testing must be performed immediately to prevent additional turf loss.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves, cans, bottles, tree branches, etc.).
SWEEPING
May be done to remove excess grass clippings or leaf litter or as conditions warrant. ROUGH MAINTENANCE
MOWING
Shall be performed to maintain a normal cutting height between 1" and 2" and executed 1-2 cycles per week based on growing season.
AERIFICATION
Bermuda grass roughs shall be aerified one (1) time per year or more often if needed using 3/4" tines. Spot aerifications may be done to relieve compaction. Aerifications should coincide with fertilization applications.
FERTILIZATION
Type of material and analysis shall be determined from results of soil tests and growing conditions at the time of treatment. Under normal conditions four (4) pounds of nitrogen per 1000 square feet may be applied annually.
SOIL TESTING
Soil tests shall be taken two (2) time per year at Supplier’s discretion. Test results shall be provided to the Director of Executive Golf Maintenance upon receipt.
WEED CONTROL
Shall be accomplished by application of pre-emergence herbicide at the appropriate time. Spot treatments with a contact herbicide shall be preformed as needed.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM (integrated pest management) program will govern rates and timing of application.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves, cans, bottles, tree branches, etc.).
COURSE SET-UP
CUPS
Cups shall be changed daily. During this operation, inspection of the putting surface shall be made and any ball marks or other damage will be repaired. Cup placement shall conform to USGA rules and VCCDD requirements to help aide in speed of play. Cup shall be set using an appropriate cup setter and set at a depth of 1” below soil surface. Setting cups on slopes of the green should be avoided. Excessive dew shall be swept off or irrigation cycle operated to remove. Cups are to be kept clean with no
Village Community Development Districts
Page 24 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
excessive sand or dirt accumulation.
TEE COMPLEXES
All tee markers shall be moved a minimum of once per day at setup. Divots will need be filled with sand and leveled. Litter containers shall be emptied daily. Ball washers shall be filled as necessary with fresh water and soap.
TRAFFIC CONTROL
Directional signs and equipment shall be installed each day and moved as necessary to minimize wear and damage to the turf as a result of player traffic and/or climate conditions.
SAND BUNKER MAINTENANCE (48 Bunkers)
Silver Lake – 0 Bunkers
Hill Top – 13 Bunkers
Chula Vista – 12 Bunkers
Mira Mesa – 12 Bunkers
De La Vista – 11 Bunkers
RAKING
Shall be accomplished in its entirety three (3) days per week, checking and spot raking shall be done daily to maintain a consistent playing surface. Supplier shall not utilize mechanical rakes on slopes to minimize sand repositioning downward. These areas shall be hand raked pulling up the slope. Care shall be given on depth of scarifier bolts on mechanical rake to not penetrate below established bunker sand depth. After weather events, bunkers shall be repaired immediately including pumping out standing water.
EDGING
Bunkers shall be edged as needed; however, no fewer than one (1) time per month. Care shall be taken to maintain the design outline of the bunkers to insure the integrity of the bunker shape. Turf runners, loss of edges, or ragged edges will be unacceptable.
WEED CONTROL
Weeds in sand shall be removed by hand. Spot treatments with a contact herbicide may be performed as needed on grass faces only.
INSECT AND DISEASE CONTROL
Applications of pesticides shall be carried out on a curative “as needed” basis. IPM (integrated pest management) program will govern rates and timing of application. Mole Cricket activity shall be monitored on a regular basis and treated accordingly. If presence of Nemotode activity is suspected by Supplier or District, testing must be performed immediately to prevent additional turf loss. An application of a nematicide shall be applied in an appropriate perimeter width at the appropriate time.
LITTER CONTROL
Policing shall be done on a regular basis for the removal of all litter (i.e. paper, leaves, cans, bottles, tree branches, etc.).
IRRIGATION SYSTEM MAINTENANCE
SUPERVISION
Supplier shall designate one (1) golf irrigation technician, having completed the applicable Rain Bird Golf Irrigation Technicians courses, per 36 executive holes to work with the Superintendent and Assistant Superintendent for the proper irritation system maintenance. An assistant with a minimum training of Rain Bird course 1220 shall accompany the designated golf technician for additional executive holes in excess of 36 holes (see Part 7: Exhibits).
SCHEDULING
Watering shall be scheduled by the golf course superintendent and performed by the irrigation specialist in quantities and frequencies consistent with seasonal requirements and budgeted allotments. (See Part 7: Exhibits) programs will be adjusted as required. Hand watering with hoses is expected for individualized areas as needed and can be accomplished during the day with caution not to interfere with players. Moisture meter tools are to be used to aid with watering need assessments.
Village Community Development Districts
Page 25 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
INSPECTION
Irrigation coverage shall be reviewed daily, monthly and annually. Check list to be performed and turn in to Executive Golf Maintenance department at monthly invoicing. (See Part 7: Exhibits)
SPRINKLER, VALVE, IRRIGATION LINES AND CONTROLLER REPAIR
Replacement of all small parts or repairable parts for sprinklers, valve, and controllers shall be repaired without extra charge where the entire sprinkler or valve need not be replaced. District will pay cost of materials only. Lateral irrigation lines three (3) inches and smaller in diameter and hydraulic tubing shall be considered routine maintenance. Cost of material only shall be billed separately. Lines four (4) inches and larger shall be repaired on a time and materials basis. District will pay Supplier $30.00 per hour for labor. All gate valves are to be exercised four (4) times per year. If contractor is unable to repair 4” and larger pipe, they may sub-contract, however, any labor charges over and above $30.00 per hour is the contractor’s responsibility. All gate valves, splice boxes, and zone valve boxes shall be clearly visible for ease of locating and access.
SATELLITES
Satellites shall be kept in neat, pest-free condition and locked when not in use.
DAMAGE
Any damage to system caused by Supplier’s equipment or carelessness while carrying out maintenance operations shall be repaired without charge. Where practical, repairs shall be made within one watering period. Vandalism and/or excessive damage caused by others or faulty controllers shall be reported promptly to District. Cost of labor and materials to perform repair is an extra charge and shall be paid for by the District upon authorization.
LAKE BANKS AND DITCHES MAINTENANCE
MOWING
Shall be done a minimum of one (1) cycle per week during the growing season and as dictated by the rate of growth in the dormant season. Height of cut is not to be lower than 5" to the specified boundary of the hazard. Selected slope and bank areas may be cut to different specifications mutually agreed upon.
LITTER CONTROL
Shall be inspected on a daily basis and debris shall be removed as needed.
AQUATIC WEED CONTROL
Weed control and water quality maintenance shall be the responsibility of the District’s Aquatic Weed Control Supplier.
CART PATH MAINTENANCE
EDGING
Shall be done monthly during the growing season and “as needed” in the dormant season.
LITTER CONTROL
The surface of the cart paths and walks shall be kept free of debris and of grass clippings on a regular basis. Methods of control shall be the responsibility of the golf course superintendent.
MISCELLANEOUS ITEMS
WEEKEND AND HOLIDAY SCHEDULE
Greens mowing, cup setting and tee service and hand watering shall be performed as normal. ACCESSORIES – DAILY
1. Maintain water coolers according to federal, state, or local Department of Health requirements. Replace water coolers; fill water coolers with ice and water. Backflow prevention devices when filling shall be utilized. Sterile washing of coolers according to regulations. ***
2. Maintain/replace cup holders, fill cup holders. ***
Village Community Development Districts
Page 26 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
3. Maintain/replace tee markers that are missing or damaged. ***
4. Maintain sand trap rakes. All rakes to be free of splinters and in good working order. ***
5. Maintain/replace flags two (2) times per year in December and June. Replace poles and cups one (1) time per year in December. ***
6. Maintain benches. ***
7. Maintain ball washers. Towels shall be supplied by contractor and changed according to wear needs. ***
8. Maintain direction signs, stakes, ropes (permanent or temporary) and hazard stakes on a daily basis. ***
All accessory items shall be maintained and kept clean. The District, upon authorization, shall pay for additional requested custom accessories not listed above. ***Replacement responsibility of the District, unless damage was caused by Supplier.
PINE STRAW MULCHING
Pine straw applications will be the responsibility of the District. If there is a need for small areas to be touched up, the District can request an Extra Work Order from Supplier for this service.
ITEMS NOT INCLUDED
FORCE MAJEURE DAMAGE
Damage to the golf course as a result of forces majeures may be included but are not limited to: Removing blown over trees; broken limbs and shrubs; removing silt or debris deposited by floods; damage from freezing will be handled on an individual basis as an extra cost to be approved by the District.
SPRINKLER, VALVE AND CONTROLLER REPLACEMENT
Replacement of worn out and/or broken, non-repairable sprinklers, valves or controllers shall be an extra cost and must be approved by the District.
PUMP STATION
Repairs to all pumps or pump stations shall be the sole responsibility of the District. Supplier must notify the District immediately of any repairs or maintenance required.
DRAINAGE SYSTEMS
Installing French drains and/or dry wells to resolve drainage problems caused by excessive run off from roads or adjacent property shall be handled on an individual basis and an extra cost.
GOLF COURSE ACCESSORIES REPLACEMENT
Any major accessory that has been stolen, damaged or vandalized shall be replaced, repaired and/or re installed by the District. It is the responsibility of the Suppliee to bring to the District’s attention such needs.
WATER USAGE
Every effort shall be made between Supplier and the Utility Department to properly allocate this resource between the courses maintained by Supplier and those by others so as to promote healthy turf conditions and eliminate drought conditions. Every month the District, the Supplier(s) and the Utility Department shall review usage and attempt to allocate this resource based on need to insure healthy turf conditions.
DISTRICT GENERAL LANDSCAPE MAINTENANCE SPECIFICATIONS
The golf course maintenance Supplier shall be responsible for all labor, materials and equipment necessary for the proper care and maintenance of the general landscaping areas associated with executive golf courses.
All general landscaping areas associated with executive golf courses are to be maintained per the following District general landscape maintenance specifications.
Village Community Development Districts
Page 27 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
MAINTENANCE FOR VISIBILITY AND SAFETY
All landscaping shall be maintained in a manner that allows clear passage of vehicles and pedestrians, provides open visibility where necessary for safety, and does not obstruct lighting.
Clear visibility in both daytime and nighttime is of the utmost importance for parking areas, driveways, and at intersections of all types.
Trees and shrubs shall not be allowed to grow into or over sidewalks, cart paths, public or private streets, driveways, or parking areas in any way that conflicts with the safe passage of pedestrians and vehicles.
A minimum of eight (8) feet vertical clearance shall be maintained. This shall be increased where necessary for the passage of taller vehicles—such as vans, buses, or trucks—in areas which must be used by such vehicles.
In general, hedges and shrub masses shall be maintained at a maximum height of three (3) feet in all areas where views must be maintained for safety of vehicular and pedestrian traffic. However, the property owner shall visually inspect the site (doing so on a routine basis) to determine whether safe visibility requires maintenance at a lower height, in any given situation.
Individual plants or specimens which do not specifically impede safe visibility may conform to the other applicable standards of these specifications.
Trees near light poles shall be maintained as they grow to avoid impeding safe light levels, to the greatest extent possible.
Pruning of all landscaping shall comply with the proper techniques outlined in these specifications, based on the type of plant material. But in all cases, insuring safe visibility shall be the prevailing objective.
TURF MAINTENANCE (NON-GOLF)
MOWING
Mowing of all turf areas shall be performed on a weekly basis during the normal growing season (April through October). During the months of November through March it is expected that mowing will be required twice a month unless abnormal conditions arise. In any event, the turf shall be mowed at a frequency to promote healthy and continued growth as well as proper appearance at all times.
When line trimmers are used, cutting height shall be in conjunction with mowing height. Scalping by either trimmers or mowers will not be acceptable. Damage to trees, shrubs and signposts are not acceptable. Mowing patterns shall be varied to minimize wear areas from tires and slippage.
Mowing height shall be based on season and what is horticulturally correct for turf variety and location.
The mowing specifications for Zoysia turf shall be as follows: a rotary mower shall be used on flat or wide open areas, and the cut-height shall be set at 2”. For smaller areas, berms or swale-type areas, a smaller mower shall be used to avoid scalping or an uneven cut. (If a change in mower width or height of cut is considered, the District Executive Golf Maintenance Manager must approve such change, in writing, before any work is performed.) Zoysia turf is to be mowed every 7 days during growing seasons and 12 to 14 days during the dormant seasons, or as needed. Zoysia turf shall be edged all year at a frequency and depth suitable to keep turf runners from growing into the planting beds.
Any unsightly clippings, which remain on the turf, shall be removed after mowing. Walkways, streets and parking areas are to be blown or vacuumed free of clippings after each mowing.
LEAVES
If the Supplier is not using a mulching mower, at certain times of the year leaves in turf may need to be removed with a vacuum to avoid having them accumulate in areas of the turf, or get blown into beds, parking lot islands or residential yards by the mowers. In areas with parking lots associated with the landscape maintenance, leaves and debris are to be either raked or removed with a vacuum. Leaves are not to be blown into landscape beds or down storm drains. If the condition of turf declines due to failure to remove accumulated leaves in a timely manner, the Supplier is responsible for replacing the turf.
Village Community Development Districts
Page 28 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EDGING
All necessary edging operations shall be performed routinely to trim the turf and maintain a well-groomed appearance for all sidewalks, curbs, plant beds, drainage structures, irrigation valve boxes, splice boxes, gate valve boxes, water meter boxes, and other such interfaces between turf and different surfaces.
Bed lines shall be edged to conform to their original design intent, with adjustments being made periodically for the plant growth.
Edging shall occur in conjunction with mowing operations when required. Grass runners shall not exceed one inch in length along sidewalks, curbs, pavements, planting beds, and other such edges.
Upon completion of edging operations, the turf edge shall be neat, clean and approximately ½ inch from the edge of any pavement, with a minimum depth of 2 inches.
All paved areas and mulched beds shall be free of dirt, clippings, and debris after work is completed.
DISEASE AND PEST CONTROL
All turf varieties shall be reasonably free of pest infestations, fungus, and disease. Regular inspections during normal maintenance operations shall be undertaken by qualified individuals to identify and respond to such conditions.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy and continued growth, and to treat and cure identified problems. All use of chemicals shall comply with all applicable regulatory and safety standards, and shall be applied by appropriately trained and licensed pest control specialists.
Chemical damage to desirable turf is unacceptable.
WEED CONTROL
Application of herbicides shall be done on a curative "as needed" basis. A pre-emerge herbicide may be used. Broadleaf weeds, sedges, and undesirable grasses shall be kept to a minimum. Ninety five percent (95%) weed free turf shall be expected.
Sidewalks must be kept free of weeds in the cracks and edges throughout the area. Spray with a non selective weed killer without a spray tracker dye as needed. The weed pressure will dictate the frequency the sidewalks will need to be sprayed to maintain the cracks weed free. Caution shall be taken when spraying weeds or grass runners on the homeowners’ side of the sidewalk.
Chemical damage to desirable turf is unacceptable.
FERTILIZATION OF TURF
ZOYSIA AND ST. AUGUSTINE/FLORATAM TURF
A soil fertility and pH test shall be performed by the maintenance Supplier once or twice a year from several representative areas in the turf and landscape beds to help in determining the analysis of the product to use in the fertilizer application programs. There should be a minimum of two samples per mile of roadway tested, both from the turf and shrub areas, one sample from every ten cul-de-sacs, and one from every six Villas on a rotating basis to ensure each area gets addressed at least every two or three years. Copies of these test results shall be provided to the owner, with tested locations each time they are performed.
There should be a minimum of four (4) applications of a complete, acid-forming turf fertilizer applied to Zoysia and St. Augustine turf per year.
February (After February 15th): (Zoysia and St. Augustine) A standard non-burning complete turf fertilizer containing a minimum of 30% to 40% of the Nitrogen in a controlled release form such as sulfur coated or polymer coated sulfur coated urea. There should be a minimum of 4% Iron, 6% sulfur, and 2% each of Magnesium and Manganese. A lesser amount of Iron will be acceptable if it is in a chelated form. The fertilizer shall be applied at 1 pound of actual Nitrogen per 1000 Square feet of turf.
Village Community Development Districts
Page 29 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
May: (Zoysia and St. Augustine) Analysis should be determined by soil test results and recommendations.
August: (Zoysia and St. Augustine) Analysis should be determined by soil test results and recommendations.
October: (St. Augustine) Analysis should be determined by soil test results and recommendations. November: (Zoysia) Analysis should be determined by soil test results and recommendations.
If these recommendations fail to keep the turf a consistent acceptable green color, a soil test should be performed and the fertilizer blend adjusted accordingly. If the fertilizer does not keep the turf an acceptable green color between applications during the growing season, it may be necessary to provide an extra application of Nitrogen and/or Iron in order to provide suitable color, and may be requested by the owner. This will not be considered an extra to the contract.
Whenever possible, schedule fertilizer applications on the day that irrigation for the area is scheduled to run that night.
All turf fertilizers should be watered in immediately after application whenever possible to prevent Nitrogen loss due to volatilization. Sweep or blow off walks and painted surfaces immediately after application to avoid discoloration. Supplier will also be responsible for sweeping or blowing fertilizer off all walkways, parking lots, roadways and any affected paved area. Special attention should be taken to ensure that fertilizer does not enter into any stormwater retention or drainage feature.
BAHIA TURF
There should be two applications of complete commercial turf fertilizer to Bahia grass areas per year.
March: A standard, non-burning complete turf fertilizer such as 16-0-8 or similar should be applied at one (1) pound of actual Nitrogen per 1000 square feet. (6.25 pounds of product)
September: 9-2-24 with 6% iron, 8 to 10% Sulfur, and 2% each of Magnesium and Manganese at one (1) pound of actual Potassium per 1000 square feet. (4.2 pounds of product) This will help with winter cold tolerance.
If yellowing occurs in between fertilizer applications, a liquid application of 12-0-0 with iron at the label rate, or another chelated iron source should correct the problem.
All chemical applications shall be performed by trained, licensed operators in accordance with applicable local, state, and federal regulations, safety standards, and the manufacturer’s instructions.
All fertilizer shall be thoroughly watered in after application.
GROUND COVER AND SHRUB MAINTENANCE
SHRUBS
(Indian Hawthorn, Holly SPP, Viburnum, Boxwood, and similar woody ornamentals) These shrubs shall be pruned only as necessary to maintain their natural habit and growth at specified heights, to remove excessive growth, and to maintain a natural, informal appearance. Individual plants shall be allowed to grow together into one mass, never shaped as individual plants.
As the shrubs mature, individual plants should not be apparent; plants shall be allowed to grow together in a "soft", informal, and unsheared mass.
At no time shall any shrubs be allowed to impede safe visibility for pedestrians and vehicles.
Maintain most shrubs in pedestrian and parking areas for safety and visibility, usually about 30” +/-, but always as dictated by the circumstances in any specific location. Where larger shrubs are used for screening of specific features, their ultimate heights shall be dictated by the purpose for which they have been used in the plan, and they shall be allowed to reach the effective height and density necessary to serve that purpose. In no instance, however, shall any shrub be allowed to obstruct visibility for traffic and pedestrian safety.
Village Community Development Districts
Page 30 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Use hand clippers to remove odd, long, or undesirable branches, keeping the shape natural and uniform. Do not prune masses into geometric forms by hard shearing.
Where plants are adjacent to curbs, or where shrub edges are visible, prune exposed edge of mass back in a natural, informal shape; do not shear vertically.
In a massed planting, exceptionally long branches shall be cut back well inside the mass. Selective pruning and thinning old wood rather than overall shortening shall be done to keep the mass vigorous and healthy.
Shearing shall be minimized to avoid stunted tip growth, excessive density, and unnatural outline.
HERBACAEOUS “GRASSY” SPECIES
(Society Garlic, Lily-of-the-Nile, Liriope, and similar species)
These groundcovers shall be allowed to grow to their natural height and width; pruning is not necessary. Cultivate to achieve dense mass; maintain separation between groundcover and adjacent plant materials.
Spent flower heads shall be removed regularly, as required for best appearance.
If more than 50% of a plant is frost damaged, cut back to remove all dead or damaged foliage after last frost.
WOODY GROUNDCOVERS
(Parson’s Juniper, Blue Pacific Juniper, Lantana, and similar species)
These groundcovers shall be allowed to grow together to form full, natural, informal masses, maintaining separation between adjacent plant materials.
Prune to maintain height at 18” to 24” or as otherwise appropriate for the species, and to prevent masses from overgrowing curbs, sidewalks, and bed edges. Do not allow masses to become overgrown, requiring extensive pruning.
Depending on degree of possible cold damage, cut back as required after last frost to achieve intended growth.
Do not prune masses into geometric forms by hard shearing.
Where plants are adjacent to curbs, sidewalks and bed edges, prune edge of mass back in a natural, informal shape; do not shear vertically.
VINING GROUNDCOVERS
(Dwarf Confederate Jasmine, English Ivy, and similar species)
Cultivate vining groundcovers to achieve dense, entwined masses; maintain separation between groundcover and adjacent plant materials, by edging and/or pruning.
Some species, such as Dwarf Confederate Jasmine, once grown in to full and dense coverage (which may take 2 or 3 years for some species), may be trimmed at a height of 6” periodically to maintain a dense and consistent level of coverage.
Do not shear masses vertically where adjacent to curbs, bed edges, drainage structures, valve boxes, meter boxes, and other such interfaces. Prune exposed edge of mass back at a maximum 45 degree angle from horizontal, in a natural, informal shape.
ACCENT PLANTS
(Heavenly Bamboo, African Iris, and similar species used as accents)
Accent plants should only be trimmed as necessary to remove excessive growth, and shoots, while maintaining a natural, informal appearance.
As the plant matures, the plants shall be maintained at the intended height of the accent feature, not allowed to become overgrown or invasive.
Use hand clippers to remove odd, long, or undesirable shoots, and to remove outer pups or shoots from overgrown clumps, keeping the shape natural, loose, and uniform. Do not shear. Accent plants that are damaged by the frost shall have all the damaged foliage removed and in such cases the damage affects the entire plant, it shall be cut back to the ground after the last frost.
Village Community Development Districts
Page 31 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
ORNAMENTAL GRASSES
(Cordgrass, Muhly Grass, Fountain Grass, and similar species)
Ornamental grasses shall be maintained at their natural height and width.
To achieve best form and appearance, individual clumps shall be cut back after last frost as appropriate for the species; if frost damage is severe, cut the plant back to the ground.
PRUNING OF GROUND COVER AND SHRUBS
Plant materials and tree limbs must be kept trimmed away from multi-modal transportation paths and sidewalks and at no time should be allowed to encroach on these areas.
Special attention to areas around landscape lighting fixtures shall be given not only to promote lighting effect, but the protection of fixtures themselves from damage.
Ficus shall be pruned and some runners removed so the small leaf and partial covering of walls results in the desired effect. Ficus shall be kept out of adjacent shrub beds.
DISEASE AND PEST CONTROL
All plant material shall be reasonably free of pest infestations, fungus, and disease. Regular inspections during normal maintenance operations shall be undertaken by qualified individuals to identify and respond to such conditions. When five (5%) of any type of plant material shows signs of disease, curative action shall be taken.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy and continued growth, and to treat and cure identified problems. All use of chemicals shall comply with all applicable regulatory and safety standards, and shall be applied by appropriately trained and licensed pest control specialists.
Chemical damage to desirable plant material is unacceptable.
FERTILIZATION OF GROUNDCOVER AND SHRUBS
Shrubs and groundcovers shall be fertilized four (4) times per year with a complete commercial fertilizer such as 8-2-12, 12-2-14, or 13-3-13 containing a minimum of 25% slow release Nitrogen, 6% Sulfur, 2% of both Magnesium and Manganese, and 3% Iron. This shall be applied in March, May, July and October at ½ cup per small shrub, 1 cup per large shrub, or 15 to 30 pounds per 1000 square feet of plant bed, depending on the spacing, type of plants, and product used. Fertilizer shall be broadcast evenly over the entire root zone, and care shall be taken to avoid accumulation of fertilizer granules on leaves, crowns, etc.
The fertilizers should be watered in immediately after application whenever possible to prevent Nitrogen loss due to volatilization. Sweep or blow off walks and painted surfaces immediately after application to avoid discoloration. Special attention should be taken to prevent any fertilizer from being blown, swept or
otherwise ending up in any parking lot or roadway storm drain. Any fertilizer that ends up upon any non target area or hard surface shall be removed and applied to a target area.
TREE MAINTENANCE
CRAPE MYRTLES
Crape Myrtles shall be maintained with an open, natural crown. The natural branching structure shall be maintained, light pruning only to promote healthy, natural development form, size, and width.
As trees mature, a clear trunk height of 8.5’ minimum shall be maintained.
Canopies shall in no case be allowed to deter safety and visibility in traffic situations.
Light pruning should be performed to remove seed pods as they form to promote re-flowering. Supplier should remove most remaining seed pods in Fall/Winter, where overall height allows this to be done safely. No branches larger than 1/2” in diameter, nor more than 24” of the current year’s growth shall be removed.
Village Community Development Districts
Page 32 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Topping, heading cuts or trimming back to knobs is not permitted. Proper reduction cuts may be made in some instances with the approval of the landscape manager.
PALMS
Palms shall be maintained to have full, rounded heads.
Ferns may remain but shall not be allowed to spread into planting beds.
Seed pods shall be removed after fruiting, as possible.
Damaged or dead palm fronds, seed heads and dates will be removed within 15’ of the ground on some varieties of palms at District’s request.
LIGUSTRUM TREES
Ligustrum Trees shall be maintained to have full natural heads, trimming the long runners, but keeping a loose rather than a sheared form.
The tree should be limbed up proportionally with the size of the tree and to allow visibility, where required for safety.
NELLIE STEVENS HOLLY AND RELATED SPECIES
These trees shall be maintained to have thick and dense foliage. They should only be pruned to promote health, and natural development form.
The lower limbs and foliage should never be removed. These trees are intended to obtain their natural shape with the foliage full to the ground.
LIVE OAK AND RELATED SPECIES
Live Oaks and related species are to be maintained to have thick dense foliage. They should only be pruned to promote healthy and natural development form. Pruning shall be kept at a minimum.
As trees mature, only remove necessary lower branches in order to maintain the natural normal form of the tree, and to allow for necessary maintenance.
As a general rule the tree shall have 2/3 canopy and 1/3 clear trunk.
All limbs that are pruned back to the main trunk or central leader shall be cut at the collar, but not damaging the collar.
MAGNOLIAS
Magnolias shall be maintained to have thick and dense foliage. They should only be pruned to promote health and natural form.
The lower limbs and foliage should never be removed. These trees are intended to obtain their natural shape with the foliage full to the ground.
Pruning shall not be done routinely, but mainly to remove diseased, damaged or dead wood. To encourage full and dense foliage, prune lightly in the fall or early spring (before the spring flush), by removing 6” to 10” of foliage in appropriate areas and trimming leggy branches, to promote natural shape and form. The central leader shall not be removed.
ALL TREE SPECIES
Pruning shall not be done routinely, but mainly to remove diseased, damaged or dead wood, or to provide visibility. Supplier shall be responsible for pruning up to the first fifteen (15) feet of trees and palms as needed to maintain a natural and healthy appearance.
All broken limbs or debris resulting from winds, storms, or other causes shall be removed promptly, or immediately if impeding safety.
Pruning cuts shall be clean and smooth with no rough or torn bark or wood remaining.
All suckers and water sprouts shall be removed one (1) time per year and should be done in the cool season when trees are dormant.
Village Community Development Districts
Page 33 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Infestations of mistletoe, ball moss, Spanish moss and other epiphytes in the first fifteen (15) feet of trees and palms shall be removed on a routine basis.
Maintenance and removal of stakes, guys, tree bracing materials, etc. for trees, palms and large shrubs is considered routine maintenance. Girdling of trees due to lack of maintenance is not acceptable.
DISEASE AND PEST CONTROL
All plant material shall be reasonably free of pest infestations, fungus, and disease. Regular inspections during normal maintenance operations shall be undertaken by qualified individuals to identify and respond to such conditions. When five (5%) of any type of plant material shows signs of disease, curative action shall be taken.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy and continued growth, and to treat and cure identified problems. All use of chemicals shall comply with all applicable regulatory and safety standards, and shall be applied by appropriately trained and licensed pest control specialists.
Chemical damage to desirable plant material is unacceptable.
FERTILIZATION OF TREES
Proper fertilization for the varied trees shall be performed three (3) times per year with a complete commercial fertilizer such as 8-2-12, 12-2-14, or 13-3-13 containing a minimum of 25% slow release Nitrogen, 6% Sulfur, 2% of both Magnesium and Manganese, and 3% Iron. Fertilizer shall be broadcast evenly over the entire root zone out to the drip line. Applications shall be at the labeled rate on the bag, and applied in March, June and September.
Palms shall be fertilized three (3) to four (4) times per year with a fertilizer with an analysis of 8-2-12 plus 4% Magnesium (Mg) and 2% Manganese (Mn) and 0.10% to 0.15% Iron (Fe), Zinc (Zn), Boron (B), and Copper (Cu). One hundred percent (100%) of the Nitrogen (N), Potassium (K), and Magnesium (Mg) should be in controlled release form, while all of the micronutrients except Iron (Fe) should be in Sulfate form. Two percent (2%) Iron (Fe) from Iron Sulfate can substitute for 0.15% Iron (Fe) from chelated forms. (EDTA, DTPA, etc.). This product is to be applied at the rate of 1.5 pounds per 100 square feet of palm canopy or bed area, or 15 pounds per 1000 square feet.
ANNUAL MAINTENANCE AND REPLACEMENTS
WEED CONTROL
Beds are to be kept free of weeds and landscape debris and trash. Hand weeding shall be done as necessary.
Application of herbicides shall be done on a curative "as needed" basis. A pre-emerge herbicide may be used. Broadleaf weeds, sedges, and undesirable grasses shall be kept to a minimum.
Chemical damage to desirable turf is unacceptable.
DISEASE AND PEST CONTROL
All plant material shall be reasonably free of pest infestations, fungus, and disease. Regular inspections during normal maintenance operations shall be undertaken by qualified individuals to identify and respond to such conditions. When five (5%) of any type of plant material shows signs of disease, curative action shall be taken.
Proper fertilization, proper watering, and proper drainage shall be practiced to promote plant vigor and resistance to pests and disease.
Chemical application shall be used as appropriate to prevent damage, promote healthy and continued growth, and to treat and cure identified problems. All use of chemicals shall comply with all applicable regulatory and safety standards, and shall be applied by appropriately trained and licensed pest control specialists.
Village Community Development Districts
Page 34 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Chemical damage to desirable plant material is unacceptable.
REFUSE CONTROL
Areas within the project limits shall be kept free of litter and refuse (trash, cans, paper, bottles, cigarette butts, etc. and accumulations of leaves, dirt and branches) at all times.
Policing and litter pickup shall occur as often as necessary to ensure a clean, litter-free appearance.
REPLACEMENT OF PLANTS TO MAINTAIN DESIGN INTENT
No changes or additions of plant materials, and no changes or additions to the design or layout of the landscaping shall be made without review and approval of the District.
Any tree, palm, shrub, or groundcover plantings which die, or which are damaged or decline to the extent of affecting the overall appearance of the project, shall be replaced promptly with the same species in a size which reasonably matches the plant it is replacing, in order to preserve the design intent and appearance of the landscaping.
Any tree or plant which is abusively pruned in noncompliance with these specifications shall be replaced by the same species in a size which reasonably matches the plant it’s replacing.
The Supplier shall be responsible for the full cost of such replacements where required due to incorrect maintenance (abusive pruning, fertilizer burn, etc.) or to inadequate maintenance (disease, pests, fungus, irrigation negligence, etc.). The owner shall be responsible for the full cost of such replacements only due to damaging acts by others, acts of God, and/or other circumstances not attributable to actions or inactions of the Supplier.
If the plan included annuals or perennials, replacements shall be made on a seasonal basis, or whenever required, to maintain an acceptable year-round effect. Conversion of bedding plant areas to other landscape plants shall be subject to review and approval by the District.
PINE STRAW MULCHING
All plant beds and tree rings shall be maintained with an adequate and neat layer of pine straw, at all times.
Pine straw shall be turned (fluffed) and/or added to as necessary to enhance moisture holding capability and a neat, clean appearance.
The landscape maintenance Supplier will be expected to replenish missing pine straw in important or high visibility areas in between regularly scheduled mulching, or areas where pine straw disappears due to mowing operations such as in tree rings on the roadway medians. This should be performed at no additional cost to the District.
Care should be taken during mulching so as to not cover landscape lighting, valves, junction boxes or other structures and components.
Care shall be taken to avoid piling pine straw around the plant crowns or trunks. One (1) bale of pine straw is expected to cover an average of forty (40) to sixty (60) square feet at a depth of approximately 2” to 3”. Mature plantings will generally require less coverage (north of CR 466).
District Property Management will monitor the pine straw application and provide recommendations on site as to the areas that will require more or less coverage. Maps will be provided to the successful proposer upon award of Agreement.
IRRIGATION SYSTEMS MAINTENANCE
Irrigation systems and components shall be monitored to insure that proper coverage is achieved at all times.
In areas where irrigation is controlled by Rainbird Maxicom Central Control, the landscape maintenance Supplier will be responsible for repair and maintenance of all components downstream from the master valve and flow-sensor such as valves, piping, irrigation heads and components, etc. The District will be
Village Community Development Districts
Page 35 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
responsible for all controllers, master-valves, flow-sensors and programming, controller troubleshooting and diagnostics. Irrigation systems in stand-alone mode or not connected to Central Control will remain the responsibility of the landscape maintenance Supplier.
Watering frequencies and durations should be adjusted to insure healthy growth and prevention of disease and pest damage. The Supplier shall be responsible for staying abreast of any and all governmental water restrictions which may be imposed. Any fines for violations will be the responsibility of the Supplier. Gross neglect of water consumption (i.e. unrepaired irrigation components, failure to turn manual clocks off after a large rain event, over-watering, etc.) may result in additional cost incurred by the District pertaining to water utility costs, fines, permits, etc., and these costs shall be passed on to the Supplier if they are found to be at fault. The District shall make sole determination of fault.
Cleaning of heads, lines, and other components to be accomplished as needed. Changing of spray types or heights is to be done to ensure proper coverage.
All gate valves are to be located and exercised four (4) times per year. If an emergency arises, and the valve has not been located, a $25.00 fine will be levied against the Supplier whose responsibility it was to locate the valve. Any valve not functioning that has not been reported the previous 3 months is the Supplier’s responsibility. We will assume that the valve has not been exercised. Valve boxes are to be kept clear for easy access for manual operations and repairs. Valve boxes and satellites shall be kept free of ants, dirt and debris.
Damage to irrigation heads, valve boxes and other system components due to the Supplier's operations shall be repaired entirely at the Supplier's expense. This includes irrigation heads that are stuck up after a watering cycle which the Supplier fails to address and hits while mowing.
Batteries (9-volt or otherwise) for TBOS, UNIK and Hunter Smart Clock irrigation controllers and other similar stand-alone controllers are to be replaced twice per year at Daylight Saving Time at the Supplier’s expense and shall be included in the “per zone unit price”.
REPAIRS
Repairs to systems or components shall be accomplished as soon as possible to minimize any adverse effect to turf and or plant material.
Repair or replacement of heads, sprays, misters, and emitters, as well as the rebuilding of valves is considered normal routine maintenance. Cost of material only shall be billed separately.
Repair of pipe 1 ½" or smaller shall be considered routine maintenance. Cost of material only shall be billed separately. Broken lines 1 3/4" and larger, valve and or controller replacement, as well as major system repairs or changes shall be approved by the District Management Representative before proceeding. In the event of emergencies, isolation of areas to prevent further damage to the system or associated plant material or structures is to be accomplished until repairs can be made. Cost on these types of repairs or replacements may include material and labor charges of $30.00 per hour. Two- (2) inch pipe or larger must be gasketed with proper thrust blocking as needed. District Representative prior to back filling must inspect repairs. Repairs shall be completed within forty-eight (48) hours. The Supplier will be responsible for providing the necessary equipment for any and all irrigation repairs including mainline repairs. The District will not reimburse the Supplier for additional equipment rental charges. If the repairs are sub-contracted out, the Supplier will be responsible for all charges over $30.00 per hour.
Troubleshooting of irrigation controllers includes solenoids, fuses, transformers, power supplies, zone wiring, etc. and is considered normal routine maintenance. Normal routine irrigation maintenance includes all components except pump stations for those systems not controlled through Arnett Environmental.
DRAINAGE
STORM WATER COLLECTION
Sediment that washes into drainage swales shall be routinely removed from swales and storm pipes at road entrances, or as requested by District Property Management.
Village Community Development Districts
Page 36 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
BASINS
Suppliers shall remove and dispose of all trash and debris from the bed areas and shoreline of basins as part of the normal maintenance routine.
OPERATIONS AND COMMUNICATIONS
SITE CLEANLINESS AND CONDITION
As much as possible, all areas shall be kept free of litter, landscape and or construction debris. It is expected that during the routine performance of the different maintenance operations that the Supplier and workers are to be aware of site conditions and keep a neat and clean appearance. It should be understood that “THE VILLAGES” is a continuously growing and changing area. Development and construction will from time to time cause damage, or will interrupt the routine maintenance program. It is important that problems, or potential problems, should be brought to the attention of the District Representative as soon as possible for action.
SAFETY
All Supplier and Sub-Contractor personnel shall wear any necessary personal protective equipment in the performance of their duties to include reflective, high visibility safety vests, protective eye wear or face shields, respiratory protection as necessary, gloves and protective clothing.
Supplier shall be responsible for adhering to all local, state and federal safety guidelines and observe all safety precautions when performing services on District property, roadways and right-of-ways to include safe location of parked vehicles, use of safety cones, signage, flag personnel as necessary, use of reflective, high visibility safety vests on all personnel and vehicles which are clearly identifiable as belonging to the Supplier. Personnel not adhering to these safety guidelines will be asked to leave the property.
REGULAR LANDSCAPE MEETINGS
Supplier will be required to participate in regular landscape and irrigation meetings with District Property Management staff and Landscape Manager, held monthly or as requested by DPM Staff. The Supplier shall respond to any issues that are presented on the agenda or arise during the course of the meetings in writing within three (3) working days.
SUB CONTRACTING
The Supplier may subcontract certain procedures or operations with the written approval of the District Management. Proof of proper licensing and insurance to be provided upon request. The Supplier is held responsible for any work performed by any subcontractor engaged.
WORKFORCE
It is desired that the Supplier employees be dressed in a uniform fashion with the company identification. Vehicles as well should be easily identified. A neat and clean appearance should be maintained as much as possible. Supplier employees should be instructed to be helpful and courteous to residents, other employees, and visitors at all times. Supplier will provide The District with a current list of all employees.
As per Federal laws and guidelines, all Suppliers must only employ individuals who are legally authorized to work in the United States of America. Any Supplier who enters into a contract/agreement with the District hereby acknowledges that the Supplier only employs individuals who are legally authorized to work in the United States and to the extent that the Supplier is employing individuals who are not legally authorized to work in the United States, it is understood that District will not be responsible for any violations of Federal law and the Supplier, solely, will be responsible and liable for any violations and or penalties associated with such violation. Successful Supplier(s) shall execute and submit the required E verification forms.
PARKING
Suppliers' vehicles and trailers shall be parked where they do not impede traffic or visibility at an intersection, round-about or on a roadway. All necessary safety precautions are to be observed when Supplier’s personnel are working in or around roadways.
Village Community Development Districts
Page 37 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SUPERVISION
The contractor shall provide sufficient supervision of all maintenance and or repair work being performed. Supervisors shall be able to communicate problems to the District Golf Representative at any time, and shall be easily accessible to the Representative by cell phone at all times. Owner shall be notified of any change in supervisory personnel.
The contractor shall provide a knowledgeable, experienced and well-rounded supervisor to oversee each major District contract area. It is expected that the Contractor will assign no less than one (1) Superintendent per 36 executive holes and no less than one (1) Assistant Superintendent per 36 executive holes. A monthly walk through with the District Golf Representative to be performed to cover work being accomplished, special needs or concerns and other related information.
A good working relationship with other maintenance contractors is to be established and maintained.
ADDITIONAL WORK
From time to time additional work may be requested of the Supplier by the District Representative. A cost estimate based on unit pricing submitted under this RFP, a schedule, or other determining information may be required before approval of work is to be granted. Each situation will be considered on a case by case basis. All additional work shall be completed in a timely manner and not take from the normal/routine maintenance duties in the contract.
CHANGES
It is expected that development growth will necessitate additional areas to be routinely maintained under the same specifications, or as amended by the management or its representative. It is the intent to be able to add or delete areas as necessary with the related cost increases or decreases to be handled through the implementation of a change order approved by the management. The management does reserve the right to
disapprove any changes. In such case other Suppliers may be engaged for the change. Any changes shall be in writing to be legally binding on both parties. No payment shall be made for invoices that do not have written authorization so documented. The District reserves the right to assign new areas being developed to the Supplier who, in the determination by the District, would best be able to perform said services.
SATISFACTORY PERFORMANCE
It is estimated that the frequency and guidelines set forth in this Exhibit will provide the quality desired. However, in the event it does not, Supplier agrees to provide such reasonable additional services without further compensation. Satisfactory performance of work under this Agreement shall be based on these maintenance specifications, as measured by the Owner in its discretion.
The determination of satisfactory performance will be based upon the satisfactory appearance of the grounds, not whether anticipated projections of cycle frequencies have been performed. The appearance and quality of the grounds will be reviewed on a periodic basis by the Owner. Supplier performance will be evaluated and adjustments to the technical maintenance specifications, if required, will be made.
It is recognized that at times, the development of new areas will damage or deter the maintaining of existing areas. Seasonal weather differences may cause some variation in vegetation growth characteristics and that different stages during the care cycle may vary from the desired appearance.
Any plant, tree, grass or shrub that dies due to Suppliers negligence shall be replaced by the Supplier, except in instances involving acts of God, theft, vandalism or the negligence of others, in which case the plants may be replaced at the Owners direction at no additional cost to the Supplier.
Any damage to walls, landscape, lighting or hardscape features by the Supplier shall be repaired by the respective tradesmen initiated though the District Representative so all warranties remain effective. All billing for said repairs will be directed to the Supplier responsible for said area and cost of repairs.
Village Community Development Districts
Page 38 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
LANDSCAPE DIAGRAMS
Village Community Development Districts
Page 39 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Village Community Development Districts
Page 40 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Village Community Development Districts
Page 41 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
INFIELD MAINTENANCE
ROTO-TILLING
Infields shall be roto-tilled 2" to 3" deep, laser leveled to proper% of slope in December. Infields shall be roto-tilled 2" to 3" deep. 2,500 to 3,000 pounds per field of Turface MPV (supplied by District) shall be evenly spread, re-tilled, laser leveled to proper% of slope in April.
GENERAL MAINTENANCE
• Roll each field one (1) time per week.
• During all three (3) maintenance shut downs, the edge of the infield/outfield line needs to have lip maintenance to ensure the smooth transition from the infield clay to the outfield grass.
• Drag fields a minimum of every two (2) games, Monday -Saturday.
• Supplier must provide at least one dedicated field maintenance employee scheduled to work the softball fields Monday -Saturday, during league play, to include prep time and field time during play. The Recreation Facilities Manager/Softball will be responsible for determining the schedule based on league schedules, special games and events, and District requirements. This schedule is subject to immediate change.
• Scarify infields twice per week, removing bases -Tuesday and Friday.
• Edge infields two (2) times a month.
• Edge and blow fence once every two weeks.
• Blow concession area three times per week.
• Clean out dugouts three times per week - Monday, Wednesday, Saturday.
• Weed eat bottom of fence area once a week.
• Weed eat trees once every two weeks.
• Tri-King perimeter of infield once every week.
• Edge and blow sidewalks once a week.
• Brush clay back on infield once every week.
• Blow and clean parking lot once a week.
• Line fields with paint as needed.
RECREATION AREA
• Bahia grass will be cut once a week or as needed.
• Bermuda cut once a week or as needed.
• Small Bermuda areas use weed eater and/or fly mow once a week.
• Stick edge once a week.
• Blow behind edger and trimmer once a week.
• Blow recreation area three times a week.
PARADISE SOFTBALL FIELD
Village Community Development Districts
Page 42 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
LAWN BOWLING COURTS MAINTENANCE SPECIFICATIONS
MOWING
Bermuda Turf Only -Courts shall be mowed three (3) times per week using a triplex mower. The practice of alternating mower patterns shall be followed. Turf shall be cut to a height range of 3/8" to 3/4".
AERIFICATION
Courts shall be aerated as needed using the appropriate equipment with the minimum interference to play.
VERTICUTTING
This may be scheduled bi-weekly during the active Bermuda grass growing season. This function shall be coordinated to compliment the aerification and top dressing schedule.
TOP DRESSING
Following USGA specifications, approved top dressing material similar to greens construction material or maintenance top dressing sand shall be applied and brushed into the turf. Light topdressing may be done in conjunction with verticutting.
FERTILIZATION
One (1) pound of nitrogen per 1000 square feet may be applied one (1) time per month.
SOIL TESTING
Soil tests shall be taken two (3) times per year. March, June and September
INSECT AND DISEASE CONTROL
Applications of pesticides and/or fungicides shall be carried out on a curative "as needed" basis.
IRRIGATION MAINTENANCE
All irrigation supplying lawn bowling, repair and replacement is included.
WEED CONTROL
Will be achieved through both pre-emergent and post-emergent chemical applications. These will be made in a timely manner to minimize damages to golf course playability.
Village Community Development Districts
Page 43 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 5
PROPOSAL DOCUMENTS
PROPOSAL COVER PAGE
Village Community Development Districts
Page 44 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PROPOSAL FORMS
LANDSCAPE MAINTENANCE FOR LINDSEY LANE EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD AND RIO GRANDE LAWN BOWLING
RFP #22P-025
(ALL PROPOSAL FORMS ARE AVAILABLE IN EXCEL FORMAT ON DEMANDSTAR & THE DISTRICT WEBSITE)
Instructions to Proposers for Excel Proposal Form Completion 1) Open Excel Document and *if prompted choose ”Update” and “Continue” (see below)
2) There are two (2) individual Excel Files that must be completed.
• General Landscaping/Golf Maintenance
• Softball Field/Lawn Bowling
3) Enter your pricing for each of the items in the Unit Cost row (yellow)
4) The Unit Cost prices will auto-fill into the Annual and Monthly Total Cost on each form
5) Save and Print each page from each Excel tab
• General Landscaping/Golf Maintenance
• Softball Field/Lawn Bowling
6) Sign both Proposal signature pages in blue ink.
7) Suppliers MUST submit pricing for BOTH proposal forms.
8) Scan and upload Pricing Forms with your submittal.
*Pricing form(s) must be fully completed and submitted with each Proposer’s submittal packet
*** Notice to Suppliers: only enter pricing in the yellow boxes. All yellow columns/row must include a unit price. If any yellow box is left blank, your proposal packet may be rejected as incomplete. ***
If you have any issues completing the proposal forms, please call the Purchasing Department immediately. **Errors or omissions by either party, may result in the cancellation of the solicitation**
Village Community Development Districts
Page 45 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Proposals Forms
(ALL PROPOSAL FORMS ARE AVAILABLE IN EXCEL FORMATS ON
DEMANDSTAR & THE DISTRICT WEBSITE)
SAMPLES
***** END OF SAMPLE PROPOSAL FORMS *****
Village Community Development Districts
Page 46 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PROPOSER’S
STATEMENT OF EXPERIENCE, EQUIPMENT AND PERSONNEL
(Proposer may also provide any supplemental information as proof of experience and qualifications of Firm and/or personnel listed on this form)
CONTRACTOR/FIRM: ________________________________________________________________
1. How many total years’ experience in golf landscape maintenance services? __________ years
As Prime Contractor _____________ years As Subcontractor _________________ years
2. Does your Firm meet the qualifications/requirements to conduct these golf
landscape maintenance services? Yes _____ No _____. If no, explain below.
_____________________________________________________________________________ _____________________________________________________________________________
3. List all officers and directors of your Firm. Attach additional sheets as needed. NAME POSITION/TITLE
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
4. Have you ever failed to complete any work awarded to you in the last 3 years? Yes _____ No _____. If yes, where and why?
_____________________________________________________________________________ _____________________________________________________________________________
5. Have you previously worked for The Villages or The District? Yes ___ No ___. If yes, list projects.
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
Village Community Development Districts
Page 47 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EXPERIENCE & REFERENCES
The determination of whether a Firm, Principal Individual or Sub-Contractor is responsible or not shall be at the sole discretion of the District. Although the District may request submission of a minimum number of requirements for evaluation, the District’s determination of a Firm, Principal Individual or Sub Contractor’s responsibility shall not be solely based on the it’s experience.
1. Describe any experience of the Principal Individuals (Foremen, Superintendents, etc.) who are responsible for the actual golf landscape maintenance services of your organization. Attach additional sheets as needed.
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position
Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Village Community Development Districts
Page 48 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
2. Proposer should supply a list of five (5) similar projects successfully completed or currently working on by the Proposer, as a Prime or Subcontractor, within the last five (5) years. Failure to provide this information may be cause for rejection of the bid. For the purpose of this RFP, a similar project is described as follows:
1. A contract with Landscape Maintenance for multiple golf courses.
*The contact person listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project. Contact persons must have been informed that they are being used as a reference and that the District will be emailing them. (If at all possible, please do NOT use District Staff as a Reference)
Village Community Development Districts
Page 49 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Village Community Development Districts
Page 50 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EQUIPMENT & MATERIAL RESOURCES which will be used on job site
1. List equipment owned (types, number of, make, model, and year). (Separate list is acceptable) 1. __________________________________________________________________ 2. __________________________________________________________________ 3. __________________________________________________________________ 4. __________________________________________________________________ 5. __________________________________________________________________ 6. __________________________________________________________________ 7. __________________________________________________________________ 8. __________________________________________________________________ 9. __________________________________________________________________ 10. __________________________________________________________________
2. List equipment expected to be purchased for this project. (Separate list is acceptable). 1. __________________________________________________________________ 2. __________________________________________________________________ 3. __________________________________________________________________ 4. __________________________________________________________________ 5. __________________________________________________________________
CONTRACTOR’S AFFIDAVIT
State of Florida
County of _______________________
Before me personally appeared ______________________ who is (title) ____________________ of (the company described herein) _________________________ being duly sworn, deposes and say that the foregoing statements are a true and accurate statement of the position of said organization as of the date thereof, and, that the statements and answers to the foregoing experience questionnaire are correct and true as of the date of this affidavit; and, that he/she understands that intentional inclusion of false, deceptive, or fraudulent statements of this application constitutes fraud; and, agrees to furnish any pertinent information requested by The District deemed necessary to verify the statements made in this application or regarding the ability, standing and general reputation of the applicant.
Personally Known ________ or Produced Identification _______________________________
Sworn to and subscribed before me this _________ day of ______________________, 2022
__________________________________ _________________________________ NOTARY PUBLIC - STATE OF FLORIDA (Print Name of Notary Public)
(Signature of Notary Public)
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 51 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
W-9
(Download this form at http://www.irs.gov/pub/irs-pdf/fw9.pdf)
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 52 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
DISCLOSURE OF SUBCONTRACTORS, SUBCONSULTANTS AND SUPPLIERS
Note: Bidder must sign the appropriate statement below as applicable. Bidder shall not change any Subcontractors, Subconsultants or Suppliers without just cause and approval by the District. ( ) No Subcontractors, Subconsultants or Suppliers will be used in connection with performance of this contract.
Firm:
Signature:
-OR-
( ) All Sub-contractors, Sub-consultants or Suppliers to be used in connection with performance of this contract are listed below. (This form may be duplicated and as necessary for additional Firms/Agencies)
Firm:
Signature:
SUB-CONTRACTORS, SUB-CONSULTANTS AND SUPPLIERS
Name of Firm or Agency:
Address:
Telephone:
Contact Name / Title:
Circle One: *sub-contractor sub-consultant supplier
*What is the estimated percent of work that the Sub-Contractor will self-perform? _________%
Name of Firm or Agency:
Address:
Telephone:
Contact Name / Title:
Circle One: *sub-contractor sub-consultant supplier
*What is the estimated percent of work that the Sub-Contractor will self-perform? _________%
Name of Firm or Agency:
Address:
Telephone:
Contact Name / Title:
Circle One: *sub-contractor sub-consultant supplier
*What is the estimated percent of work that the Sub-Contractor will self-perform? _________%
Name of Firm or Agency:
Address:
Telephone:
Contact Name / Title:
Circle One: *sub-contractor sub-consultant supplier
*What is the estimated percent of work that the Sub-Contractor will self-perform? _________% Name of Bidder’s Firm:
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 53 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SUBCONTRACTORS
STATEMENT OF EXPERIENCE, EQUIPMENT AND PERSONNEL Form ONLY required if your Subcontractor is self-performing 75% or more of the work bid. (Bidder may also provide any supplemental information as proof of experience and qualifications of Firm and/or personnel listed on this form)
SUBCONTRACTOR: ________________________________________________________________ Federal Employer Identification Number (EIN): ____________________________________________ State of Florida License Number (If Applicable):____________________________________________ 1. How many total years’ experience in golf landscape maintenance services? __________ years As Prime Contractor _____________ years As Subcontractor _________________ years
2. Does your Firm meet the qualifications/requirements to conduct these golf
landscape maintenance services? Yes _____ No _____. If no, explain below.
_____________________________________________________________________________ _____________________________________________________________________________
3. List all officers and directors of your Firm. Attach additional sheets as needed. NAME POSITION/TITLE
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
4. Have you ever failed to complete any work awarded to you in the last 3 years? Yes _____ No _____. If yes, where and why?
_____________________________________________________________________________ _____________________________________________________________________________
5. Have you previously worked for The Villages or The District? Yes ___ No ___. If yes, list projects.
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________
Village Community Development Districts
Page 54 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SUBCONTRACTOR EXPERIENCE & REFERENCES
The determination of whether a Firm, Principal Individual or Sub-Contractor is responsible or not shall be at the sole discretion of the District. Although the District may request submission of a minimum number of requirements for evaluation, the District’s determination of a Firm, Principal Individual or Sub Contractor’s responsibility shall not be solely based on the it’s experience.
3. Describe any experience of the Principal Individuals (Foremen, Superintendents, etc.) who are responsible for the actual golf landscape maintenance services of your organization. Attach additional sheets as needed.
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Name Position
Type of Work Yrs. Experience Yrs. With Firm
Name Position Type of Work Yrs. Experience Yrs. With Firm
Village Community Development Districts
Page 55 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
4. Subcontractor should supply a list of five (5) similar projects successfully completed or currently working on by the Subcontractor, as a Prime or Subcontractor, within the last five (5) years. Failure to provide this information may be cause for rejection of the bid. For the purpose of this ITB, a similar project is described as follows:
1. A contract with Landscape Maintenance for multiple golf courses.
*The contact person listed as a reference shall be someone who has personal knowledge of the Bidder’s performance during the referenced project. Contact persons must have been informed that they are being used as a reference and that the District will be emailing them. (If at all possible, please do NOT use District Staff as a Reference)
Village Community Development Districts
Page 56 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
Village Community Development Districts
Page 57 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SUBCONTRACTOR EQUIPMENT & MATERIAL RESOURCES which will be used on job site 1. List equipment owned (types, number of, make, model, and year). (Separate list is acceptable) 1. __________________________________________________________________ 2. __________________________________________________________________ 3. __________________________________________________________________ 4. __________________________________________________________________ 5. __________________________________________________________________ 6. __________________________________________________________________ 7. __________________________________________________________________ 8. __________________________________________________________________ 9. __________________________________________________________________ 10. __________________________________________________________________
2. List equipment expected to be purchased for this project. (Separate list is acceptable). 1. __________________________________________________________________ 2. __________________________________________________________________ 3. __________________________________________________________________ 4. __________________________________________________________________ 5. __________________________________________________________________
SUBCONTRACTOR’S AFFIDAVIT
State of Florida
County of _______________________
Before me personally appeared ______________________ who is (title) ____________________ of (the company described herein) _________________________ being duly sworn, deposes and say that the foregoing statements are a true and accurate statement of the position of said organization as of the date thereof, and, that the statements and answers to the foregoing experience questionnaire are correct and true as of the date of this affidavit; and, that he/she understands that intentional inclusion of false, deceptive, or fraudulent statements of this application constitutes fraud; and, agrees to furnish any pertinent information requested by The District deemed necessary to verify the statements made in this application or regarding the ability, standing and general reputation of the applicant.
Personally Known ________ or Produced Identification _______________________________
Sworn to and subscribed before me this _________ day of ______________________, 2022
__________________________________ _________________________________ NOTARY PUBLIC - STATE OF FLORIDA (Print Name of Notary Public)
(Signature of Notary Public)
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 58 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EXCEPTIONS OR DEVIATIONS TO SPECIFICATIONS
Note: Proposer must sign the appropriate statement below as applicable.
( ) Proposer understands and agrees to all terms, conditions, requirements and specifications stated herein.
Firm:
Signature:
-OR-
( ) Proposer takes exceptions to terms, conditions, requirements or specifications stated herein. (Proposer must itemize each exception below and return with the Proposal Form.)
Firm:
Signature:
Proposer should note that any exceptions taken from the stated terms and/or specifications may, but not necessarily will be cause for their submittal to be deemed “non-responsive”, risking rejecting of the submittal.
Attached are _________ additional pages.
Name of Proposer’s Firm:
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 59 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PROPOSER’S CERTIFICATION
Village Community Development Districts
Page 60 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SUPPLIER CERTIFICATION REGARDING SCRUTINIZED COMPANIES’ LIST
Respondent Supplier Name: _____________________________________________________________________ FEIN: _______________________________________________________________________________________ Authorized Representative’s Name & Title: ________________________________________________________ Address: ____________________________________________________________________________________ City: ________________________________________ State: ______________ Zip: ______________
Phone Number: ________________________________ Email:________________________________________
Sections 287.135 and 215.473, Florida Statutes, prohibit Florida municipalities from contracting with companies, for goods or services over $1,000,000 that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or to engage in any Business operations with Cuba or Syria. Sections 287.135 and 215.4725 also prohibit Florida municipalities from contracting with companies, for goods or services in any amount that are on the list of Scrutinized Companies that Boycott Israel.
The list of “Scrutinized Companies” is created pursuant to Section 215.473, Florida Statutes. A copy of the current list of “Scrutinized Companies” can be found at the following link:
https://www.sbafla.com/fsb/FundsWeManage/FRSPensionPlan/GlobalGovernanceMandates/QuarterlyReports.aspx
As the person authorized to sign on behalf of the Respondent Vendor, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List; or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; is not participating in a boycott of Israel; and does not have any business operations with Cuba or Syria. I understand that pursuant to Sections 287.135 and 215.473, Florida Statutes, the submission of a false certification may subject the Respondent Vendor to civil penalties, attorney’s fees, and/or costs.
I understand and agree that the Village Center Community Development District, Sumter Landing Community Development District, Brownwood Community Development District, Coleman Ridge Community Development District, Middleton A Community Development District North Sumter County Utility Dependent District, Wildwood Utility Dependent District, or any Village Community Development District 1-13 may immediately terminate any contract resulting from this solicitation upon written notice if the company referenced above are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) for any contract for goods or services in any amount of monies, it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars ($1,000,000) or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.
Certified By: _________________________________, who is authorized to sign on behalf of Respondent
Print Name and Title:
______________________________________________________________________ Signature: _______________________________________ Date: _______________________ This document must be completed and returned with your Submittal
Village Community Development Districts
Page 61 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
DRUG FREE WORKPLACE CERTIFICATE
I, the undersigned, in accordance with Florida Statute 287.087, hereby certify that,
_______________________________________________
(print or type name of firm)
• Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition.
• Informs employees about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations.
• Gives each employee engaged in providing commodities or contractual services that are under proposal or bid, a copy of the statement specified above.
• Notifies the employees that as a condition of working on the commodities or contractual services that are under proposal or bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, please or guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt.
• Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.
• Makes a good faith effort to continue to maintain a drug free work place through the implementation of the drug free workplace program.
• “As a person authorized to sign this statement, I certify that the above named business, firm or corporation complies fully with the requirements set forth herein”.
_________________________________
Authorized Signature
_________________________________
Date Signed
State of: _____________________
County of: ___________________
Sworn to and subscribed before me this ________day of _____________, 2022
Personally known _______ or Produced Identification ___________________________ (Specify Type of Identification)
___________________________________
Signature of Notary
My Commission Expires _______________
(seal)
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 62 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
ANTI-COLLUSION STATEMENT
By signing, this form, the vendor agrees that this proposal is made without any other understanding, agreement, or connection with any person, corporation, or firm submitting a quote for the same purpose and that the quote is in all respects fair and without collusion or fraud,
IT IS AGREED BY THE UNDERSIGNED VENDOR THAT THE SIGNING AND DELIVERY OF THE QUOTE REPRESENTS THE VENDOR'S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE FORGOING SPECIFICATIONS AND PROVISIONS, AND IF AWARDED, THIS CONTRACT WILL REPRESENT THE AGREEMENT BETWEEN THE VENDOR AND THE VILLAGE COMMUNITY DEVELOPMENT DISTRICTS.
NAME OF FIRM: _
[Sign in ink in the space provided below]
SIGNED BY: _ TITLE: _
ADDRESS:
CITY & STATE:
TELEPHONE:
No proposals will be withdrawn for a period of sixty (60) days subsequent to the opening of proposals, without the consent of the Purchasing Director.
NO PROPOSAL (Reason):
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 63 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
INSURANCE REQUIREMENTS
The contractor shall maintain, on a primary basis and at its sole expense, at all times while performing work for any of the Districts, the “Standard Insurance Requirements” described herein. Contractors responding to a competitive formal solicitation shall provide with their submittal, a Certificate of Insurance (COI) or a letter from the insurance company stating required coverage is obtainable. Prior to commencement of any work for the Districts, a COI fulfilling all Standard Insurance requirements must be received and approved by VCCDD. Work is defined as any service provided to the Districts by a vendor/contractor who must access District property in order to provide the service(s). The requirements contained herein, as well as the District’s review or acknowledgement, is not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the contractor under this contract.
Standard Insurance Requirements: Financial Rating of Insurance Companies - All insurance companies must have financial rating of A- or higher by A.M. Best Company, Inc. with the exception of self-insured insurance companies.
Commercial General Liability Insurance - The contractor shall maintain Commercial General Liability Insurance at a limit of liability not less than $1,000,000 each occurrence and a $2,000,000 annual aggregate. Due to the nature of the work involved, consultants performing program and/or contract management services are required to maintain $1,000,000 each occurrence and $1,000,000 annual aggregate. The coverage shall not contain any endorsement(s) excluding nor limiting product /completed operations, independent contractors, broad form property damage, X-C-U Coverage, contractual liability or cross liability. The self-insured retention or deductible shall not exceed $50,000.
• Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the Commercial General Liability Insurance with a “CG 2010 Additional Insured – Owners, Lessees, or Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or Contractors – Scheduled Person or Organization endorsement,” or similar endorsement providing equal or broader “Additional Insured” coverage. In addition, the contractor shall endorse all Districts as an “Additional Insured” under the contractor’s Commercial Umbrella/Excess Liability as required herein. *
• Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor, subcontractor, architects, or engineers for each required policy providing coverage during the life of this contract. When required by the insurer, or should a policy condition not permit the contractor to enter into a pre-loss agreement to waive subrogation without an endorsement, then the contractor shall notify the insurer and request the policy be endorsed with a waiver of transfer of rights of recovery against others, or an equivalent endorsement. This waiver of subrogation requirement shall not apply to any policy that includes a condition specifically prohibiting such an endorsement, or voids coverage should the contractor enter into such an agreement on a pre-loss basis.
Business Automobile Liability Insurance - The contractor shall maintain Business Automobile Liability Insurance at a limit of liability not less than $1,000,000 each occurrence. Coverage shall include liability for owned, non-owned, and hired automobiles. In the event the contractor does not own automobiles, the contractor shall maintain coverage for hired and non-owned auto liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.
• Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the Business Automobile Liability Insurance with a “CG 2010 Additional Insured – Owners, Lessees, or Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or Contractors – Scheduled Person or Organization endorsement,” or similar endorsement providing equal or broader “Additional Insured” coverage. In addition, the contractor shall endorse all Districts as an “Additional Insured” under the contractor’s Commercial Umbrella/Excess Liability as required herein. *
• Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor, subcontractor, architects, or engineers for each required policy providing coverage during the life of this contract. When required by the insurer, or should a policy condition not permit the contractor to enter into a pre-loss agreement to waive subrogation without an endorsement, then the contractor shall notify the insurer and request the policy be endorsed with a waiver of transfer of rights of recovery against others, or an equivalent endorsement. This waiver of subrogation requirement shall not apply to any policy that includes a condition specifically prohibiting such an endorsement, or voids coverage should the contractor enter into such an agreement on a pre-loss basis.
Worker’s Compensation Insurance and Employers Liability Insurance - The contractor, any sub- consultants or subcontractors shall maintain their own Worker’s Compensation Insurance and Employers Liability in accordance with Florida Statute Chapter 440. In case any class of employees engaged in hazardous work at the site of the operations is not protected under the Worker’s Compensation statute, the Vendor shall provide, and cause each sub consultant or subcontractor to provide adequate insurance for the protection of its employees not otherwise protected. The Vendor must provide a Certificate of Insurance (COI) showing Worker’s Compensation coverage or must provide an exemption certificate issued by the State of Florida showing that the Vendor is exempt from Worker’s Compensation insurance requirements. (NOTE: Elective exemptions or coverage through an employee leasing arrangement will be on a case-by-case basis).
Umbrella or Excess Liability Insurance (needed for large contracts as determined and approved by the Purchasing Director) - The contractor shall maintain either a Commercial Umbrella or Excess Liability Insurance at a limit of liability not less than $2,000,000 each occurrence and $2,000,000 aggregate. The contractor shall endorse all Districts as an “Additional Insured” on the Umbrella or Excess Liability Insurance, unless the Commercial Umbrella/Excess Liability Insurance provides coverage on a pure “True Follow- Form” basis, or the District is automatically defined as an additional protected person. Any self- insured retention or deductible shall not exceed $50,000.
Professional or Errors and Omissions Liability Insurance (when applicable) - The contractor shall maintain a Professional Liability or Errors and Omissions policy at a limit of liability no less than $1,000,000 per claim/loss and $2,000,000 annual aggregate. The contractor shall endorse all Districts as an “Additional Insured” on the Professional and/or Errors and Omissions Liability Insurance.
• Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the Professional or Errors and Omissions Liability Insurance with a “CG 2010 Additional Insured – Owners, Lessees, or Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or Contractors – Scheduled Person or Organization endorsement,” or similar endorsement providing equal or broader “Additional Insured” coverage. In addition, the contractor shall endorse all Districts as an “Additional Insured” under the contractor’s Commercial Umbrella/Excess Liability as required herein. *
• Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor, subcontractor, architects, or engineers for each required policy providing coverage during the life of this contract. When required by the insurer, or should a policy condition not permit the contractor to enter into a pre-loss agreement to waive subrogation without an endorsement, then the contractor shall notify the insurer and request the policy be endorsed with a waiver of transfer of rights of recovery against others, or an equivalent endorsement. This waiver of subrogation requirement shall not apply to any policy that includes a condition specifically prohibiting such an endorsement, or voids coverage should the contractor enter into such an agreement on a pre-loss basis.
Professional Liability for IT including Cyber Risk (when applicable) - The contractor shall maintain Professional Liability Insurance for IT Technology including cyber risk policy at a limit of liability no less than $1,000,000 per claim/loss and $2,000,000 annual aggregate. The contractor shall endorse all Districts as an “Additional Insured” on the Professional IT Liability Insurance.
• Additional Insured Endorsement. The contractor shall endorse all Districts as an “Additional Insured” on the Professional Liability for IT Insurance with a “CG 2010 Additional Insured – Owners, Lessees, or Contractors,” or “CG2026 Additional Insured – Owners, Lessees, or Contractors – Scheduled Person or Organization endorsement,” or similar endorsement providing equal or broader “Additional Insured” coverage. In addition, the contractor shall endorse all Districts as an “Additional Insured” under the contractor’s Commercial Umbrella/Excess Liability as required herein.
• Waiver of Subrogation Endorsement. The contractor shall provide a waiver of subrogation in favor of the District, contractor, subcontractor, architects, or engineers for each required policy providing coverage during the life of this contract. When required by the insurer, or should a policy condition not permit the contractor to enter into a
pre-loss agreement to waive subrogation without an endorsement, then the contractor shall notify the insurer and request the policy be endorsed with a waiver of transfer of rights of recovery against others, or an equivalent endorsement. This waiver of subrogation requirement shall not apply to any policy that includes a condition specifically prohibiting such an endorsement, or voids coverage should the contractor enter into such an agreement on a pre-loss basis.
*Note: The individual Districts that shall be endorsed and listed as Additional Insureds on all policies are: Village Center Community Development District, Sumter Landing Community Development District, Brownwood Community Development District, Village Community Development Districts 1 – 14, North Sumter County Utility Dependent District, Wildwood Utility Dependent District
All at the following street address:
984 Old Mill Run Attention: Risk Management
The Villages, FL 32162
Indemnification - The contractor shall indemnify, defend and hold harmless all of the Districts, its offices, agents and employees from and against any and all claims, losses or liability, or any portion thereof, including attorney’s fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to contractor’s own employees or damage to property occasioned by a negligent act, omission or failure of the contractor. Builder’s Risk Insurance - Required for all projects when a new building is being constructed from the ground up. The contractor, prior to notice to proceed or commencement of work, whichever occurs first, shall obtain Builder’s Risk Insurance providing coverage to protect the interests of the Districts, contractor, and subcontractors. Coverage shall be written on an All- Risk, Replacement Cost, and Completed Value Form basis in an amount at least equal to 100% of the projected completed value of the project as well as subsequent modifications of that sum. Flat deductible(s) shall not exceed $50,000, wind percentage deductible (when applicable) shall not exceed ten-percent (10%), and flood sub limit shall not be less than 25% of the projected completed value of the project. The contractor shall endorse the policy with a manuscript endorsement eliminating the automatic termination of coverage in the event the building is occupied in whole or in part, or put to its intended use, or partially accepted by the District. The manuscript endorsement shall amend the automatic termination clause to only terminate coverage if the policy expires, is cancelled, the District’s interest in the building ceases, or the building is accepted or insured by the District. The contractor shall endorse the District’s as “Additional Insured”, or “Loss Payee”, on the Builder’s Risk Policy. Builder’s Risk Insurance is not required for additions or renovations that will alter and/or add to an existing permanent structure .
Deductibles, Coinsurance Penalties, and Self-Insured Retention - The contractor shall be fully and solely responsible for any costs or expenses as a result of a coverage deductible, coinsurance penalty, or self- insured retention; including any loss not covered because of the operation of such deductible, coinsurance penalty, self-insured retention, or coverage exclusion or limitation. For deductible amounts that exceed the amounts stated herein that are acceptable to the District, the Contractor shall, when requested by the District, maintain a Commercial Surety Bond in an amount equal to said deductible amount.
Right to Revise or Reject - The District reserves the right, but not the obligation, to review and revise any insurance requirement, not limited to limits, coverages and endorsements based on insurance market conditions affecting the availability or affordability of coverage; or changes in the scope of work/specifications affecting the applicability of coverage. Additionally, the District reserves the right, but not the obligation, to review and reject any insurance policies failing to meet the criteria stated herein, or any insurer(s) providing coverage due to its poor financial condition or failure to operate legally. In such events, the District shall provide the contractor written notice of such revisions or rejections. No Representation of Coverage Adequacy - The coverages, limits or endorsements required herein protect the primary interests of the Districts, and these coverages, limits or endorsements shall in no way be required to be relied upon when assessing the extent or determining appropriate types and limits of coverage to protect the contractor against any loss exposures, whether as a result of the project or otherwise.
Certificate(s) of Insurance - The contractor shall provide the VCCDD Purchasing Department with a COI clearly evidencing that all coverage, limits, and endorsements required herein are maintained and in full force and effect and copies of endorsements (additional insured and waiver of subrogation) shall be submitted with the COI. A minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage shall be identified on each COI. In the event the District is notified that a required insurance coverage will cancel or expire during the period of this contract, the contractor agrees to furnish the District prior to the expiration of such insurance, a new COI evidencing replacement coverage. When notified by the District, the contractor agrees not to continue work pursuant to this contract, unless all required insurance remains in effect. The District shall have the right, but not the obligation, of prohibiting the contractor from entering the project site until a new COI is provided to the District evidencing the replacement coverage. The contractor agrees the District reserves the right to withhold payment to the contractor until evidence of reinstated or replacement coverage is provided to the District. If the contractor fails to maintain the insurance as set forth herein, the contractor agrees the District shall have the right, but not the obligation, to purchase replacement insurance and the contractor agrees to reimburse any premiums or expenses incurred by the District. The Contractor Agrees the COI shall:
I. Clearly indicate all the Districts have been endorsed on the Commercial General Liability Insurance and the Business Automobile Liability Insurance with a “CG 2010 Additional Insured – Owners, Lessees, or Contractors,” or “CG 2026 Additional Insured – Owners, Lessees, or Contractors – Scheduled Person or organization endorsement,” or similar endorsement providing equal or greater “Additional Insured” coverage.
II. Clearly indicate a waiver of subrogation endorsement in favor of all the Districts on the Commercial General Liability Insurance and the Business Automobile Liability Insurance policies.
III. Clearly indicate all Districts are endorsed as an “Additional Insured”, or “Loss Payee” on the Builder’s Risk Insurance, and when applicable, “Additional Insured” on the Commercial Umbrella/Excess Liability Insurance as required herein.
IV. Clearly identify each policy’s limits, flat and percentage deductibles, sub limits, or self- insured retentions, which exceed the amounts or percentages set forth herein.
V. Clearly indicate a minimum thirty (30) day endeavor to notify requirement in the event of cancellation or non renewal of coverage.
VI. The original COI and copies of all required endorsements should be forwarded and clearly indicate certificate holder and “Additional Insured” as follows:
Village Center Community Development District, Sumter Landing Community Development District, Brownwood Community Development District, Coleman Ridge Community Development District, Middleton A Community Development District, Village Community Development Districts 1 – 14, North Sumter County Utility Dependent District, Wildwood Utility Dependent District
Mailing address:
984 Old Mill Run Attn: Risk Management Department
The Villages, FL 32162
NOTICE: On rare occasions, exceptions to the required insurance limits are needed. The Risk Management department may adjust such requirements if deemed necessary. Exceptions are valid only for the applicable project or fiscal year in which they are granted.
OTHER REQUIREMENTS
• W-9: Every Vendor is required to provide a signed and completed current W-9 Request for Taxpayer Identification Number and Certification Form. The District requests an updated form at least every four years. • Occupational License: If the county that your business resides in requires you to obtain an Occupational License, a copy of your current County Occupational License or Tax Receipt is required.
• Contact Information: Every Vendor should provide a Contact Name, Phone Number and Email Address for notification purposes.
ACKNOWLEDGED:
________________________ _ _____________________ Signature Date
This document must be completed and returned with your Submittal Village Community Development Districts
Page 64 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
STATEMENT OF TERMS AND CONDITIONS
PUBLIC ENTITY CRIME: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal/Bid on a contract to provide any goods or services to a public entity, for the construction or repair of a public building or public work, may not submit Proposals/Bids on leases of real property to a public entity, may not be awarded or perform work as a vendor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
INDEMNIFICATION : The successful Supplier agrees to indemnify and hold harmless the Village Center Community Development District, Sumter Landing Community Development District, North Sumter County Utility Dependent District, Wildwood Utility Dependent District, Brownwood Community Development District, Village Community Development Districts 1-14 and their elected officials, employees and volunteers and defend and indemnify the Districts and the agents, servants, employees, officers, and officials thereof from and against any and all liability or responsibility for damage to property or person that may arise in connection with the services to be provided hereunder, including reasonable attorney fees and expenses.
PROHIBITION OF LOBBYING: During the blackout period which is the period between the Issue Date of the Solicitation and the end of the 72-hour period following the Districts posting of the Notice of Intent to Award, excluding Saturdays, Sundays, and state holidays, no proposer, no lobbyist, principal, or other person may lobby, on behalf of a competing party in a particular procurement matter, any member of the Board, or any District employee other than Purchasing Staff. Violation of this provision may result in disqualification of the violating party. All questions regarding this RFP/ITB must be submitted in writing to the District Purchasing Staff. ANTI TRUST LAWS: By submission of a signed RFP/ITB, the successful Supplier acknowledges compliance with all antitrust laws of the United States and the State of Florida, in order to protect the public from restraint of trade, which illegally increases prices.
CONFLICT OF INTEREST: The award of the contract hereunder is subject to the provisions of Chapter 112 of the Florida Statutes. Respondents shall disclose the name of any Officer, Director, Partner, Associate, or Agent who is also an Officer, Appointee, or Employee of any of the Districts at the time of the RFP/ITB, or at the time of occurrence of the Conflict of Interest thereafter.
INTERPRETATION, CLARIFICATIONS AND ADDENDA: No oral interpretations will be made to any Supplier as to the meaning of the RFP/ITB Documents. Any inquiry or request for interpretation received by the Purchasing Department in writing before the date and time indicated in the RFP/ITB as the last day/time for questions will be given consideration. All such changes or interpretations will be made in writing in the form of an addendum and, if issued, will be distributed at or after the Pre-Proposal/Pre-Bid Conference, mailed or sent by available or electronic means to all attending prospective Respondents prior to the established RFP/ITB opening date. Each Respondent shall acknowledge receipt of such addenda in the form provided. In case any Respondent fails to acknowledge receipt of such addenda or addendum, Respondent’s offer will nevertheless be construed as though it had been received and acknowledged and the submission of Respondent’s RFP/ITB submittal will constitute acknowledgment of the receipt of same. All addenda are a part of the RFP/ITB documents and each Respondent will be bound by such addenda, whether or not received or acknowledged at submittal. It is the responsibility of each Respondent to verify receipt of all addenda issued before RFP/ITB submittals are opened. In the case of unit price items, the quantities of work to be done and materials to be furnished under this RFP/ITB are to be considered as approximate only and are to be used solely for the comparison of RFP/ITB received. The District and/or District Consultants do not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Supplier plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in accordance with the Specifications and/or Drawings and other RFP/ITB documents, and it is understood that the quantities may be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices submitted by Respondent. GOVERNING LAWS AND REGULATIONS: The Supplier is required to be familiar with and shall be responsible for complying with all federal, state and local laws, ordinances, rules and regulations that in any manner affect the work.
PROPRIETARY/CONFIDENTIAL INFORMATION: Suppliers are hereby notified that all information submitted as part of, or in support of RFP/ITB, will be available for public inspection ten days after opening of the RFP/ITB or until a short list is recommended whichever comes first, in compliance with Chapter 119, and 287 of the Florida Statutes. Any person wishing to view the RFP/ITB must make an appointment by calling the Purchasing Director at (352) 751-6700. Any RFP/ITB submitted in response to this solicitation becomes the property of the District. Unless information submitted is proprietary, copy written, trademarked, or patented, the District reserves the right to utilize any or all information, ideas, conceptions, or portions of any RFP/ITB submittal, in its best interest. TAXES: The Village Center Community Development District, Sumter Landing Community Development District, North Sumter County Utility Dependent District, Wildwood Utility Dependent District, Brownwood Community Development District and Village Community Development Districts 1-14 are exempt from any taxes imposed by the State and/or Federal Government. Exemption certificates will be provided upon request and/ or found on the District website at www.Districtgov.org
NON-COLLUSION DECLARATION: By signing the RFP/ITB submittal, all Respondents shall affirm that they shall not collude, conspire, connive or agree, directly or indirectly, with any other Respondent, firm, or person to submit a collusive or sham RFP/ITB submittal in connection with the work for which their RFP/ITB submittal has been developed; or to refrain from responding to the RFP/ITB in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in their RFP/ITB submittal or of any other Respondent, or to fix any overhead, profit, or cost elements of their RFP/ITB price or the RFP/ITB price of any other Respondent, or to secure through any collusion, conspiracy, connivance, or unlawful Contract any advantage against any other Supplier, or any person interested in the proposed work.
PROPOSER RESPONSIBILITY: Invitation by the Districts to Suppliers is based on the recipient’s specific request and application to DemandStar at www.DemandStar.com, to the District website at www.Districtgov.org or as the result of response by the public to the legal advertisements required by State law. Firms or individuals submit their responses on a voluntary basis, and therefore are not entitled to compensation of any kind. OWNERSHIP OF SUBMITTALS: All responses, inquiries or correspondence relating to or in reference to this RFP/ITB, and all other reports, charts, displays, schedules, exhibits and other documentation submitted by the Supplier will become the property of the District. Reference to literature submitted with a previous RFP/ITB will not relieve the Respondent from including any required documents with this RFP/ITB submittal. EXAMINATION OF BID DOCUMENTS: Each Respondent shall carefully examine the RFP/ITB documents to ensure all pages have been received, all drawings and/or Specifications and other applicable documents are included, and shall inform himself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress or performance of the work to be performed under the Contract. Ignorance on the part of the successful Respondent will in no way relieve him of the obligations and responsibilities assumed under the Contract.
SUPPLIER RESPONSIBILITY: Respondents are fully and completely responsible for the labeling, identification and delivery of their RFP/ITB submittals. District Staff will not be responsible for any mislabeled or misdirected submissions, nor those handled by delivery persons, couriers, or the US Postal Service. DRUG FREE WORKPLACE: All Respondents shall submit the enclosed, duly signed and notarized form entitled “Drug Free Workplace Certificate”. The Drug Free Workplace Supplier shall have the burden of demonstrating that his program complies with Section 287.087 of the Florida Statutes, and any other applicable state law.
This document must be completed and returned with your Submittal
Village Community Development Districts
The VILLAGE CENTER COMMUNITY DEVELOPMENT DISTRICT, SUMTER LANDING COMMUNITY DEVELOPMENT DISTRICT, NORTH SUMTER COUNTY UTILITY DEPENDENT DISTRICT, BROWNWOOD COMMUNITY DEVELOPMENT DISTRICT, COLEMAN RIDGE COMMUNITY DEVELOPMENT DISTRICT, MIDDLETON A COMMUNITY DEVELOPMENT DISTRICT, NORTH SUMTER COUNTY UTILITY DEPENDENT DISTRICT, WILDWOOD UTILITY DEPENDENT DISTRICT AND VILLAGE COMMUNITY DEVELOPMENT DISTRICTS 1-14, are
political subdivisions of the State of Florida, and reserve the right to reject any and/or all submittals, reserve the right to waive any informalities or irregularities in the examination process, and reserve the right to award contracts and/or in the best interest of the Districts. Submittals not meeting stated minimum terms and qualifications may be rejected by the Districts as non-responsive. The Districts reserve the right to reject any or all submittals without cause. The Districts reserve the right to reject the submission of any Respondent in arrears or in default upon any debt or contract to the Districts, or who has failed to perform faithfully any previous contract with the Districts or with other governmental agencies.
PUBLIC RECORDS LAW: Correspondence, materials and documents received pursuant to this RFP/ITB become public records subject to the provisions of Chapter 119, Florida Statutes.
PREPARATION OF PROPOSALS/BIDS:
SIGNATURE OF THE RESPONDENT: The Respondent must sign the RFP/ITB submittal forms in the spaces provided for signature. If the Respondent is an individual, the words “doing business as ,” must appear beneath such signature. In the case of a partnership, the signature of at least one of the partners must follow the firm name and the words, “Member of the Firm” should be written beneath such signature. If the Respondent is a corporation, the title of the officer signing the RFP/BID on behalf of the corporation must be stated and evidence of his authority to sign the RFP/BID must be submitted. The Respondent shall state in the RFP/ITB submittal forms the name and address of each person interested therein.
BASIS FOR RFP/ITB SUBMITTAL PRICING: The price proposed for each item shall be on a lump sum or unit price basis according to specifications in the RFP/ITB documents. The proposed prices shall remain unchanged for the duration of the Contract and no claims for cost escalation during the progress of the work will be considered, unless otherwise provided herein.
TOTAL PROPOSED PRICE/TOTAL CONTRACT SUM PROPOSED: If applicable, the total price bid for the work shall be the aggregate of the lump sum prices proposed and/or unit prices multiplied by the appropriate estimated quantities for the individual items and shall be stated in figures in the appropriate place on the RFP/ITB submittal form. In the event that there is a discrepancy on the RFP/ITB submittal form due to unit price extensions or additions, the corrected extensions and additions shall be used to determine the project bid amount.
TABULATION: Those wishing to receive an official tabulation of the results of the opening of this RFP/ITB are to submit a self-addressed, stamped business size (No. 10) envelope, prominently marked on the front lower left side, with the RFP/ITB identification. Tabulation requested by telephone, fax or electronic media will not be accepted. OBLIGATION OF WINNING RESPONDENT: The contents of the RFP/ITB submittal of the successful Respondent will become contractual obligations if acquisition action ensues. Failure of the successful Respondent to accept these obligations in a contract may result in cancellation of the award and such Supplier may be removed from future participation.
INTENT TO AWARD: It is the Districts intent to select a Supplier within sixty (60) calendar days of the deadline for receipt of the RFP/ITB submittal. However, Proposals/Bids will be firm and valid for award for at least ninety (90) calendar days after the deadline for receipt of the RFP/ITB submittal
ADDITIONAL REQUIREMENTS: The firms shall furnish such additional information as the Districts may reasonably require. This includes information which indicates financial resources as well as ability to provide the services. The Districts reserve the right to make investigations of the qualifications of the firm as it deems appropriate. PREPARATION COSTS: The Districts shall not be obligated or be liable for any costs incurred by Proposers/Bidders prior to issuance award of a contract. All costs to prepare and submit a response to this RFP/ITB shall be borne by the Proposer/Bidder.
TIMELINESS: All work will commence upon authorization from the District Representative (End Using Department) and Purchasing Department. The Supplier shall commence the work upon receipt of Notice to Proceed and/or Order Placed (purchase order presented), and shall deliver in accordance to the terms and conditions outlined and agreed upon herein. All work will proceed in a timely manner without delays.
DELIVERY: All prices shall be FOB Destination, The Villages, Florida, inside delivery unless otherwise specified. ADDITIONAL SERVICES/PURCHASES BY OTHER PUBLIC AGENCIES (“PIGGYBACK”): By submitting a RFP/ITB, the successful Respondent acknowledges that other Public Agencies may seek to “Piggyback” under the same terms and conditions, during the effective period of any resulting contract – services and/or purchases being offered in their submittal, for the same prices and/or terms proposed. Successful Respondent has the option to agree or disagree to allow contract Piggybacks on a case-by-case basis. Before a Public Agency is allowed to Piggyback any contract, the Agency must first obtain the Suppliers’s approval – without the Supplier’s approval, the seeking Agency cannot Piggyback.
PLANS, FORMS & SPECIFICATIONS: RFP/ITB documents for this project are available free of charge to download on the District website at www.Districtgov.org Documents may also be accessed on DemandStar at www.DemandStar.com (Supplier must pay any DemandStar fees or any shipping). These packages are available for pickup or by mail. If requested to mail, the Proposer/Bidder must supply a courier account number (UPS, FedEx, etc). Respondents are required to use the official RFP/ITB submittal forms, and all attachments itemized herein are to be submitted as a single document. Any variation from the minimum specifications must be clearly stated on the Exceptions/Deviations Sheet(s). Only one set of plans, forms, and specifications will be furnished each company or corporation interested in submitting a proposal/bid.
MANUFACTURER’S NAME AND APPROVED EQUIVALENTS: Any manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition unless otherwise indicated. The Respondent may offer any brand for which he is an authorized representative, which meets or exceeds the RFP/ITB specification for any item(s). If the RFP/ITB is based on equivalent products, indicate in your RFP/ITB submittal the manufacturer’s product name and literature, and/or complete specifications. Reference to literature submitted with a previous RFP/ITB will not satisfy this provision. The Respondent shall explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. A RFP/ITB submittal which does not comply with these requirements is subject to rejection. A RFP/ITB submittal lacking any written indication of intent to quote an alternate brand will be received and considered in complete compliance with the specifications as listed in the RFP/ITB. The Purchasing Director is to be notified, in writing, of any proposed changes in materials used, manufacturing process, or construction. However, changes shall not be binding upon the Districts unless evidenced by a Change Notice issued and signed by the Purchasing Director, or designated representative.
QUANTITIES: The quantities as specified in this RFP/ITB are estimates only and are not to be construed as guaranteed minimums.
SAMPLES: Samples of items, when called for, shall be furnished free of expense, and if not destroyed may, upon request, be returned at the Respondent’s expense. Each sample shall be labeled with the Respondent’s name, manufacturer brand name and number, RFP/ITB number and item reference. Samples of successful Respondent’s items may remain on file for the term of the contract. Request for return of samples shall be accompanied by instructions which include shipping authorization and must be received at time of opening. Samples not returned may be disposed of by the Districts within a reasonable time as deemed appropriate.
DOCUMENT RE-CREATION: Supplier may choose to re-create any document(s) required for this solicitation, but must do so at his own risk. All required information in the original District format must be included in any re-created document. Submittals may be deemed non-responsive if required information is not included in any re-created document.
ACKNOWLEDGED:
_______________________________________________ ___ ____________________________ Signature Date
Page 65 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
WILDLIFE HABITAT MANAGEMENT PLAN
WILDLIFE HABITAT MANAGEMENT ACKNOWLEDGMENT FORM “I DO HEREBY ACKNOWLEDGE RECEIPT OF THE TRI-COUNTY VILLAGES PROTECTED SPECIES AND ENVIRONMENTAL COMPLIANCE INFORMATION BROCHURE AND WILL DISTRIBUTE COPIES OF SAID BROCHURE TO ALL EMPLOYEES AND SUBCONTRACTOR EMPLOYEES. I UNDERSTAND THAT THE WILDLIFE MANAGEMENT PLAN IS AVAILABLE FOR REVIEW AT MY REQUEST AND THAT I AGREE TO ADHERE TO THE REGULATIONS AND GUIDELINES SET FORTH IN THE WILDLIFE MANAGEMENT PLAN.”
SUPPLIER
Company
Authorized Signature Title
Printed Name Date
This document must be completed and returned with your Submittal
Village Community Development Districts
Page 66 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
NO-PROPOSAL RESPONSE
Village Community Development Districts
Statement of “No Proposal”
If you do not intend to submit a proposal for this project, please complete and return this form prior to date shown for receipt of proposals to: Village Community Development Districts1071 Canal St., The Villages, FL 32162, Attn: Kathy Godfrey, Buyer.
We, the undersigned, have declined to submit a proposal on the “RFP #22P-025 LANDSCAPE MAINTENANCE FOR LINDSEY LANE EXECUTIVE GOLF COURSES (5), KNUDSON SOFTBALL FIELD AND RIO GRANDE LAWN BOWLING.
Specifications are too “tight”, i.e. geared toward one brand or manufacturer only _________ (please explain reason below)
_________ Insufficient time to respond to the Invitation to Solicitation.
_________ We do not offer this product/service or equivalent.
_________ Our schedule would not permit us to perform to specifications.
_________ Unable to meet specifications.
_________ Unable to meet insurance requirements.
_________ Specifications unclear (please explain below).
_________ Competition restricted by pre-approved owner standards.
_________ Other (please specify below).
Remarks:
Company Name: _______________________________________________________ Address: ______________________________________________________________ Signature and Title: ______________________________________________________ Telephone Number ____________________________ Date ____________________
Village Community Development Districts
Page 67 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 6
EXHIBITS
SAMPLE AGREEMENT
(Sample agreement only. District reserves the right to alter this agreement based on final RFP results and/or any negotiations with proposed Supplier)
THIS AGREEMENT is made this Xth day of August, 2022, by and between VILLAGE CENTER COMMUNITY DEVELOPMENT DISTRICT (hereafter referred to as "DISTRICT"), and effective on October 1st, 2022, whose address is 984 Old Mill Run, The Villages, Florida 32162, The Villages, Florida 32162, and XXXXXXXX (hereafter referred to as “CONTRACTOR/SUPPLIER”), whose address is XXXXXXXX.
RECITALS
WHEREAS, the DISTRICT owns or operates certain real property requiring proposals for Landscape Maintenance Services, and wishes to enter into an Agreement with a party capable of providing suitable landscape and irrigation maintenance; and
WHEREAS, CONTRACTOR provides landscape maintenance for properties such as those owned or operated by the DISTRICT, and wishes to enter into a contract whereby the CONTRACTOR performs services for the DISTRICT in consideration of payments from the DISTRICT to the CONTRACTOR;
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, it is agreed as follows:
1. SERVICES BY CONTRACTOR
1.1 SUPPLIER, for and in consideration of the payments hereinafter specified and agreed to be made by DISTRICT, hereby covenants and agrees to furnish and deliver all materials, to do and perform all the work and labor required to be furnished and delivered for Landscape Maintenance Services, Request For Proposal (RFP) #22P-025, hereinafter referred to as RFP. Specifications and other contract documents, as defined in said RFP, and all other related documents cited in the above stated RFP are hereby made part of this Agreement as fully and with the same effect as if the same has been set forth at length in the body of this Agreement.
1.2 All maintenance and repair of equipment shall be the responsibility of the SUPPLIER, and such maintenance and repairs shall not interfere with completion of required services to be provided pursuant to this agreement.
1.3 The SUPPLIER shall promptly notify the DISTRICT of any conditions beyond which negatively affect the nature or character of the Property, growth conditions, or that in any way prevent or hinder the maintenance obligations of the SUPPLIER required by this Agreement. SUPPLIER agrees to provide 24 hour a day emergency service, including contacts, phone numbers, etc.
1.4 The SUPPLIER shall collect and dispose of all trash, litter, debris, refuse and discarded materials resulting from SUPPLIER's operations, including site clean-up and policing on a daily basis. The SUPPLIER shall remove or contract for the removal of debris and refuse in such a manner that no unsightly, unsanitary, or hazardous accumulations occur. The SUPPLIER shall ensure that all handling and disposal of refuse materials performed pursuant to this agreement is performed in compliance with all local, state and federal regulations.
1.5 All SUPPLIER and Sub-Contractor personnel shall wear personal protective equipment in the performance of their duties to include safety vests, protective eye wear or face shields, respiratory protection as necessary, gloves and protective clothing.
Village Community Development Districts
Page 68 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
1.6 SUPPLIER shall be responsible for adhering to all federal, state and local safety guidelines and observe all safety precautions when performing services on DISTRICT property, roadways and right-of-ways to include safe location of parked vehicles, signage, use of safety cones, flag personnel as necessary, use of safety vests on all personnel and vehicles which are clearly identifiable as belonging to the SUPPLIER.
1.7 SUPPLIER acknowledges that the public may associate the SUPPLIER as an employee of the DISTRICT while the SUPPLIER performs services on the DISTRICT’s property. SUPPLIER agrees to conduct its services and supervise its employees in a way not detrimental to the DISTRICTS business operation. DISTRICT reserves the right to approve dress codes for the SUPPLIER 's employees.
1.8 SUPPLIER shall comply with all applicable governmental statutes, rules, regulations and orders and any amendments and modifications thereto.
1.9 As per the Immigration and Nationality Act of 1952 (INA), Immigration Reform and Control Act of 1986 (IRCA) and Florida Executive Order Number 11-02, SUPPLIER must only employ individuals who are legally authorized to work in the United States of America. SUPPLIER hereby is required to utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all persons (including subcontractors) employed/assigned during the contract term by the SUPPLIER to perform work pursuant to this Agreement. To certify participation in the program, SUPPLIER and any subcontractors to the SUPPLIER, is required to sign an E-Verify SUPPLIER/Subcontractor Affidavit. It is understood that the DISTRICT will not be responsible for any violations of Federal law and the SUPPLIER, solely, will be responsible and liable for any violations and or penalties associated with such violation.
2. PAYMENT
2.1 In consideration of the services provided by the SUPPLIER pursuant to this Agreement, DISTRICT agrees to pay to SUPPLIER the unit prices submitted by SUPPLIER as a result of SUPPLIER’s response to RFP #22P-025 as provided for in Exhibit “A” to this Agreement.
2.2 Invoices shall be submitted via email to accountspayable@districtgov.org no later than the first of the month for the services performed the preceding month. Payment by the DISTRICT will be made after the invoice has been received by the DISTRICT per the “Local Government Prompt Payment Act”, Florida Statutes, Chapter 218, Part VII.
2.3 The DISTRICT agrees to pay the SUPPLIER for additional work performed by the SUPPLIER pursuant to written orders placed by the DISTRICT, at a rate equal to component unit costs of labor and equipment charged by the SUPPLIER under the terms of this agreement.
3. CONTRACT DOCUMENTS
The Contract Documents, which comprise the entire Contract between DISTRICT and SUPPLIER and which are made part hereof by this reference, consist of the following:
3.1 Request for Proposals
3.2 Instructions, Terms, and Conditions
3.3 Proposal Forms
3.4 Wildlife Habitat Management Plan (if applicable)
3.5 Proposer’s Certification
3.6 Insurance Requirements
3.7 General Terms and Conditions
3.8 Scrutinized Companies
3.9 Drug Free Workplace Certificate
3.10 Anti-Collusion Statement
3.11 Statement of Contractor’s Experience, Equipment & Personnel
3.12 W-9
3.13 E-Verify Contractor/Subcontractor Affidavit
3.14 Scope of Work / Specifications
Village Community Development Districts
Page 69 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
3.15 Agreement for Services
3.16 Permits / Licenses
3.17 All Proposal Addenda Issued Prior to Proposal Opening Date
3.18 All Modifications and Change Orders Issued
3.19 Notice of Award / Notice to Proceed
4. TERM
The initial term of this Agreement shall be October 1, 2022 through September 30, 2025, with the option to renew for one (1) two (2) year period. Following completion of the initial term, the renewal period shall automatically occur on October 1, unless either party provides a minimum ninety (90) day written notice of non-renewal. The prices awarded by SUPPLIER shall remain fixed and firm for the initial term of the Agreement. At a minimum of six (6) months prior to the end of the initial term, SUPPLIER may submit a request in writing to the DISTRICT to negotiate an increase or decrease to the current awarded pricing to become effective for the renewal period. Any agreed upon negotiated price change shall remain firm for the remainder of the one (1) two (2) year renewal term. No increase will exceed 5%.
5. INSURANCE
5.1 General Liability. CONTRACTOR shall obtain, and maintain throughout the life of the Agreement, General Liability Insurance in an amount no less than $1,000,000 per occurrence and $2,000,000 general aggregate for Bodily Injury and Property Damage. Insurance shall protect the CONTRACTOR, sub consultants and subcontractors from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under the Agreement. DISTRICT(s) shall be named as Additional Insured.
5.2 Automobile Liability Insurance covering all automobiles and trucks the CONTRACTOR may use in connection with this RFP. The limit of liability for this coverage shall be a minimum combined single limit of $1,000,000 per occurrence for bodily injury and property damage. This is to include owned, hired, and non-owned vehicles. DISTRICT(s) shall be named as Additional Insured.
5.3 Excess Liability Insurance (Umbrella Policy) may compensate for a deficiency in general liability or automobile insurance coverage limits.
5.4 Waiver of Subrogation: By entering into any contract as a result of this RFP, CONTRACTOR agrees to a Waiver of Subrogation for each policy required above.
5.5 Workers’ Compensation Insurance, as required by the State of Florida. As required by the State of Florida. CONTRACTOR and any sub consultants or subcontractors shall comply fully with the Florida Worker’s Compensation Law. CONTRACTOR must provide certificate of insurance showing Worker’s Compensation coverage.
5.6 Certificate(s) shall be dated and show:
5.6.1 The name of the insured CONTRACTOR, the specified job by name and/or RFP number, the name of the insurer, the number of the policy, its effective date and its termination date.
5.6.2 Statement that the insurer will mail notice to the DISTRICT at least thirty (30) days prior to any material changes in provisions or cancellation of the policy.
5.6.3 Subrogation of Waiver clause.
5.6.4 The Village Center Community Development District and any other governmental agencies using this agreement in cooperation with the DISTRICT shall be a named additional insured on Public Liability Insurance and Automobile Liability Insurance.
5.6.5 The CONTRACTOR shall require of each its sub consultants and/or subcontractors to procure and maintain during the life of its subcontract, insurance of the type specified above or insure the activities of its sub consultants and/or subcontractors in its policy as described above.
5.6.6 All insurance policies shall be written on companies authorized to do business in the State of Florida.
Village Community Development Districts
Page 70 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
6. WARRANTY
The SUPPLIER warrants to the DISTRICT that all materials and equipment
furnished under the Agreement will be of good quality, new, and fit for the purpose intended. Unless otherwise required or permitted by the Agreement Documents, the work will be free from defects not inherent in the quality required or permitted, and the work will conform to the requirements of the Agreement Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized may be considered defective.
The SUPPLIER’s warranty excludes remedy for damage or defect cause by abuse or modifications not executed the SUPPLIER, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage.
a. If applicable, all installed landscape material shall be under SUPPLIER warranty for a period of ninety (90) days. Such warranty period shall begin on the date the final payment to SUPPLIER by the DISTRICT is issued.
b. All other labor and workmanship shall be under SUPPLIER warranty for a period of one (1) year; all materials shall be per Manufacturer’s warranty. Such warranty period shall be begin on the date of the final payment to SUPPLIER by the DISTRICT is issued.
7. SELF HELP BY DISTRICT
7.1 Within three (3) calendar days (72 hours) after being notified by DISTRICT in writing of defective or unacceptable work, if the SUPPLIER fails to correct such work, DISTRICT may cause the unacceptable or defective work to be corrected. If the DISTRICT corrects the work, the DISTRICT shall be entitled to deduct from any monies due, or which may become due to SUPPLIER, the reasonable cost of remedying the defective or unacceptable work. Provided, however, if the corrective work cannot reasonably be completed within such three (3) day period, and the SUPPLIER immediately begins corrective work, and DISTRICT reasonably determines that the SUPPLIER is diligently pursuing the completion of such corrective work, DISTRICT agrees to allow SUPPLIER to complete correction of the defective or unacceptable work. In addition, if the SUPPLIER, for any reason, fails to perform any portion of the services required by the SUPPLIER pursuant to this Agreement, the DISTRICT shall be entitled to deduct from any monies due or which may become due to SUPPLIER the actual expenditures that are necessary to complete the services not performed.
7.2 All costs and expenses incurred by DISTRICT pursuant to this section shall be deducted from monies due, or which may become due to SUPPLIER for its obligations herein.
7.3 The provisions of this paragraph are cumulative to all other provisions of the Agreement and it is not intended that any deductions in payment taken pursuant to this paragraph shall diminish or waive DISTRICT’s right to declare the SUPPLIER R in default in accordance with applicable provisions of the Agreement.
7.4 The accumulation of three (3) 72 hour notices within a 6 month period may result in termination of the agreement as determined by the DISTRICT.
7.5 SATISFACTORY PERFORMANCE
7.5.1 It is estimated that the frequency and guidelines set forth in this Scope of Work will provide the quality desired. However, in the event it does not, SUPPLIER agrees to provide such reasonable additional services without further compensation. Satisfactory performance of work under this contract shall be based on these maintenance specifications, as measured by the DISTRICT in its discretion.
7.5.2 The determination of satisfactory performance will be based upon the satisfactory appearance of the grounds, not whether anticipated projections of cycle frequencies have been performed. The appearance and quality of the grounds will be reviewed on a daily basis by the DISTRICT. SUPPLIER performance will be evaluated and adjustments to the technical maintenance specifications, if required, will be made.
7.5.3 Any damage to DISTRICT property by the SUPPLIER shall be repaired by the respective tradesmen initiated though the DISTRICT Representative so all warranties remain effective. All billing for said repairs will be directed to the SUPPLIER responsible for said
Village Community Development Districts
Page 71 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
area and cost of repairs.
8. ASSIGNMENT
8.1 This Agreement shall not be assigned, nor may any portion of the obligations contemplated in this Agreement be subcontracted to another party without prior written approval of DISTRICT. No such approval by DISTRICT of any assignment or subcontract shall be deemed in any event or in any manner to provide for the incurrence of any obligation of the DISTRICT. All such assignments and subcontracts shall be subject to the terms and conditions of this Agreement and to any conditions of approval that DISTRICT shall deem necessary.
9. NOTICE OF SALE OR MERGER
9.1 SUPPLIER may not merge with, or otherwise sell all or any portion of its business to any third party without first providing DISTRICT with at least one hundred twenty (120) days’ written notice prior to any such merger or sale. In the event SUPPLIER intends on merging with, or otherwise selling all or any portion of its business to a third party that does not intend on providing the services required of SUPPLIER under this Agreement, or to a third party that is not approved by DISTRICT, then SUPPLIER shall remain responsible for providing the services to DISTRICT
through the term of this Agreement despite the merger or sale. Any merger or sale in violation of this paragraph shall constitute a default entitling DISTRICT to damages from SUPPLIER for its breach of contract, in addition to any other remedy provided for in this Agreement.
10. BREACH OF CONTRACT
10.1 The failure of SUPPLIER to comply with any of the terms, provisions, covenants, or conditions of this Agreement shall constitute a material breach of contract by SUPPLIER. In such event, the DISTRICT may, and in addition to any other remedies available at law or in equity, or otherwise specified in this Agreement, suspend or debar the SUPPLIER from future bids and/or solicitations in accordance with DISTRICT’s Purchasing Policies and Procedures Manual.
11 OTHER MATTERS
11.1 SUPPLIER shall not utilize, nor store, any drums of material exceeding 5-gallon containers on any of the DISTRICT’s property.
11.2 SUPPLIER shall maintain complete and current Material Safety Data Sheets on premises for inspection and/or use at all times, and furnish updated documentation to the DISTRICT’s Human Resources Department; however, the SUPPLIER acknowledges that the DISTRICT shall have no responsibility for making any disclosures to SUPPLIER’s employees or agents.
11.3 The obligations of the SUPPLIERS under this agreement may not be delegated without the prior written consent of the DISTRICT. The DISTRICT may freely assign this Agreement to any entity acquiring the real estate which is subject to this Agreement.
11.4 In the event of default by any party to this Agreement, the prevailing party shall be entitled to recover from the defaulting party, all costs and expenses, including a reasonable attorney's fee, whether suit be instituted or not, and at the trial court and appellate court level incurred by the prevailing party enforcing its right hereunder.
11.5 The venue for the enforcement, construction or interpretation of this agreement, shall be the County or Circuit Court for Sumter County, Florida, and SUPPLIER does hereby specifically waive any "venue privilege" and/or "diversity of citizenship privilege" which it has now, or may have in the future, in connection with the agreement, or its duties, obligations, or responsibilities or rights hereunder.
11.6 SUPPLIER does hereby specifically promise and agree to "hold harmless", defend and indemnify the DISTRICT and the agents, servants, employees, officers, and officials thereof from and against any and all liability or responsibility for damage to property or person that may arise in connection with the services to be provided hereunder, including reasonable attorney fees and expenses.
11.7 SUPPLIER shall not be construed to be the agent, servant or employee of the DISTRICT or of any elected or appointed official thereof, for any purpose whatsoever, and further SUPPLIER shall have no express or implied authority of any kind or nature whatsoever, to incur any liability, either in contract or on a tort, as the agent, servant or employee of the DISTRICT.
Village Community Development Districts
Page 72 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
11.8 These Contract Documents constitute the entire understanding and Contract between the Parties and supersedes any and all written and oral representations, statements, negotiations, or contracts previously existing between the Parties with respect to the subject matters of this Contract. The SUPPLIER recognizes that any representations, statements, or negotiations made by DISTRICT staff do not suffice to legally bind the DISTRICT in a contractual relationship unless they have been reduced to writing and signed by an authorized DISTRICT representative. This Contract shall inure to the benefit of and be binding upon the Parties, their respective assigns, and successors in interest.
11.9 It may become necessary that additional areas are to be routinely maintained under the same specifications, or as amended by the management or its representative. It is the intent to be able to add or delete areas as necessary with the related cost increases or decreases to be handled through the execution of an amendment to the Agreement. Cost increases or decreases will be based on the unit prices proposed by the SUPPLIER as provided for in Exhibit “A” to the Agreement.
11.10 No amendment to this Agreement shall be effective except those agreed to in writing and signed by both of the parties to this Agreement.
11.11 Time is of the essence in the performance of this Contract. The SUPPLIER specifically agrees that it will commence operations on the date specified in the Notice to Proceed and that all work to be performed under the provisions of this Contract shall be done according to specifications, subject only to delays caused through no fault of the SUPPLIER.
12 SUPPLIER’S REPRESENTATIONS
12.1 SUPPLIER makes the following representations:
12.2 SUPPLIER has familiarized himself with the nature and extent of the Contract documents, work, locality, and all local conditions, and federal, state, and local laws, ordinances, rules, and regulations that in any manner may affect cost, progress, or performance of work.
12.3 SUPPLIER declares that he has visited and examined the site of the work and informed himself fully in regard to all conditions pertaining to the place where the work is to be done, that he has examined the plans for the work and other Contract Documents relative thereto and has read all the addenda furnished prior to the bid, and that SUPPLIER has satisfied itself relative to the work to be performed.
12.4 SUPPLIER has investigated and is fully informed of the construction and labor conditions, of obstructions to be encountered, of the character, quality and quantities of work to be performed, materials to be furnished, and requirements of the plans and other Contract Documents.
12.5 SUPPLIER has given the DISTRICT written notice of all conflicts, errors, or discrepancies that he has discovered in the Contract Documents.
12.6 SUPPLIER declares that submission of a proposal for the work constitutes an incontrovertible representation that the SUPPLIER has complied with every requirement of this Section, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of work.
12.7 Equal Opportunity: SUPPLIER assures that no person shall be discriminated against on the grounds of race, color, creed, national origin, handicap, age or sex, in any activity under this Contract.
12.8 Public Entity Crimes: In accordance with Section 287.133, Florida Statutes, a person or affiliate who has been placed on the convicted Respondent list following a conviction for a public entity crime may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases or real property to a public entity, may not be awarded or perform work as a SUPPLIER, supplier, subcontractor, or consultant with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two for a period of 36 months from the date of being placed on the convicted Respondent list.
Village Community Development Districts
Page 73 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
12.9 Public Records Act/Chapter 119 Requirements: SUPPLIER /Respondent agrees to comply with the Florida Public Records Act to the fullest extent applicable, and shall, if this agreement is one for which services are provided by doing the following:
• Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform this service;
• Provide the agency access to public records at a cost that does not exceed the cost provided in Chapter 119, Florida Statues or as otherwise provided by law;
• Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and
• Meet all requirements for retaining public records and transfers to the DISTRICT, at no cost, all public records in possession of the SUPPLIER upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the DISTRICT in a format that is compatible with the current information technology systems of the DISTRICT.
IF THE SUPPLIER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SUPPLIER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: JENNIFER FARLOW, DISTRICT CLERK
984 OLD MILL RUN, THE VILLAGES FL 32162
PHONE: 352-751-3939
EMAIL: jennifer.farlow@DISTRICTgov.org
IN WITNESS WHEREOF, said DISTRICT has caused this Agreement to be executed in its name by the Chairman of the VILLAGE CENTER COMMUNITY DEVELOPMENT DISTRICT, attested by the clerk of said DISTRICT, and XXXXXXXXXXXXXXXXXX has caused this Agreement to be executed in its name
by its authorized representative, attested to and has caused the seal of said corporation to be hereto attached (if applicable), all on the day and year written above.
VILLAGE CENTER COMMUNITY XXXXXXXXXXXXXXXXXXXXXXXX DEVELOPMENT DISTRICT
By: __________________________________
_______________________________ Print Name
_______________________________ Print Title
_______________________________ Date
By: __________________________________
_______________________________ Print Name
_______________________________ Print Title
_______________________________ Date
_______________________________ _________________________________
_______________________________ __________
Attest Attest
Attest Attest
Village Community Development Districts
Page 74 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SAMPLE
E-VERIFY SUPPLIER AFFIDAVIT
Solicitation No. 22P-025
SUPPLIER AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned Supplier verifies its compliance with State of Florida Executive Order No. 11-116, stating affirmatively that the individual, firm, or corporation which is contracting with the Villages Community Development Districts Board of Supervisors has registered with and is participating in a federal work authorization program * (any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security) to verify information of all persons assigned by the Supplier to perform work pursuant to the Agreement with the District.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this Agreement with the Villages Community Development Districts Board of Supervisors, Supplier will secure from such subcontractor(s) similar verification of compliance with State of Florida Executive Order No. 11-116 on the subcontractor Affidavit provided or a substantially similar form. Supplier further agrees to maintain records of such compliance and provide a copy of each such verification to the Villages Community Development District Board of Supervisors, Purchasing Department at the time the subcontractor(s) is retained to perform such service.
__________________________________
E-Verify * User Identification Number
__________________________________
Company Name
______________________________________ _________________ By: Authorized Officer or Agent of Supplier Date
_________________________________________
Title of Authorized Officer or Agent of Supplier
_________________________________________
Printed Name of Authorized Officer or Agent
Subscribed and Sworn before me on this the
______________day of _____________2022
___________________________________
Notary Public
My Commission Expires: ______________
*The applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. department of Homeland Security, in conjunction with the Social Security Administration (SSA).
Village Community Development Districts
Page 75 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
SAMPLE
E-VERIFY SUBCONTRACTOR AFFIDAVIT
Solicitation No. 22P-025
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its compliance with State of Florida Executive Order No. 11-116 stating affirmatively that the individual, firm, or corporation which is engaged in the performance of services under a contract between
_____________________________________________________(name of Contractor) and the Villages Community Development Districts Board of Supervisors has registered with and is participating in a federal work authorization program * (any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security) to verify information of all persons assigned by the subcontractor to perform work pursuant to the Agreement with the District.
__________________________________
E-Verify * User Identification Number
__________________________________
Company Name
_________________________________________ _________________ By: Authorized Officer or Agent of Subcontractor Date
___________________________________________
Title of Authorized Officer or Agent of Subcontractor
_________________________________________
Printed Name of Authorized Officer or Agent
Subscribed and Sworn before me on this the
______________day of _____________2022
___________________________________
Notary Public
My Commission Expires: ______________
*The applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. department of Homeland Security, in conjunction with the Social Security Administration (SSA).
Village Community Development Districts
Page 76 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
PART 7
EXHIBITS
EXHIBIT A
EXECUTIVE GOLF COURSE INSPECTION FORM
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT B
EXECUTIVE GOLF SHOP INSPECTION FORM
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT C
SPORTS FIELD INSPECTION FORM
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT D
BLANK WEEKLY REPORT
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT E
72 HOUR NOTICE FORMS (3 FORMS)
72 HOUR NOTICE
72 HOUR NOTICE RELEASE
72 HOUR NOTICE ACTION
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT F
FERTILIZATION INFORMATION
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT F
LANDSCAPE MAINTENANCE RECORD
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT G
GOLF COURSE IRRIGATION SYSTEM MAINTENANCE FORMS WEEKLY
MONTHLY
ANNUALLY
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT H
IRRIGATION ALLOCATIONS
(PROVIDED FOR INFORMATIONAL PURPOSES)
EXHIBIT I
MAPS
CHULA VISTA EXECUTIVE GOLF COURSE
DE LA VISTA EXECUTIVE GOLF COURSE
HILL TOP EXECUTIVE GOLF COURSE
MIRA MESA EXECUTIVE GOLF COURSE
SILVER LAKE EXECUTIVE GOLF COURSE
KNUDSON SOFTBALL FIELD
RIO GRANDE LAWN BOWLING
(PROVIDED FOR INFORMATIONAL PURPOSES)
Village Community Development Districts
Page 77 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EXHIBIT A
Village Community Development Districts
Page 78 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EXHIBIT B
Village Community Development Districts
Page 79 of 93
Purchasing Department
RFP #22P-025
Landscape Maintenance for Lindsey Lane Executive Golf Courses(5),
Knudson Softball Field and Rio Grande Lawn Bowling
EXHIBIT C
Village Community Development Districts
Page 80 of 93
Purchasing Department
.jpg)
Comments
Post a Comment